The document outlines a webinar hosted by Sean Munzert and Grant Griebel on the risks of using spreadsheets for managing fixed assets and the advantages of utilizing Sage Fixed Assets software. It details various dangers associated with spreadsheets, including inaccuracies and lack of security, and highlights how integrated solutions can enhance data integrity and efficiency in asset management. The presentation also includes information on a promotional discount for Sage Fixed Assets for current maintenance plan customers.

1. Start Time: 2:00pm EST
Live Webinar
Webinar Audio:
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Or listen in using your microphone or computer speakers.
Welcome!

2. Webinar Details
• Presentation is roughly 1 hour
• All phone lines are muted
• If anyone has any questions during this webinar – please type
them in your Questions Box located at the bottom of your
webinar panel

3. Today’s Presenters
Sean Munzert | Net@Work
Sage Client Care Executive
Grant Griebel | Sage
FAS Solutions Engineer – Sage 100 Practice

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5. Depreciation: Eliminating the risks of spreadsheets 5
Sage Fixed Assets:
Eliminating the risks
of spreadsheets
Grant Griebel–Sage Fixed Assets Solutions Engineer
May 27, 2016

6. Depreciation: Eliminating the risks of
spreadsheets
Depreciation: Eliminating the risks of spreadsheets 6
Why shouldn’t I be using spreadsheets to manage my fixed
assets?
What are the risks?
What alternatives are available to me?
What about the rest of the Fixed Asset Process?

7. Depreciation: Eliminating the risks of
spreadsheets
Depreciation: Eliminating the risks of spreadsheets 7
Agenda:
• Spreadsheet dangers
• Using Sage Fixed Assets Depreciation
• Managing the entire Fixed Asset Process

8. Depreciation: Eliminating the risks of spreadsheets 8
What do you mean
spreadsheet
dangers?

9. Depreciation: Eliminating the risks of spreadsheets 9
No Predevelopment Design
Spreadsheet dangers
No Documentation
Cell References
Manual Formulas
Manual Sorting
Version Control
No Audit Trail Manual Data Entry
Security Concerns
Fraud Concerns
Inconsistent Reporting
Worksheet Updates
Sarbanes-Oxley

10. 27 May 2016Depreciation: Overcoming the costs of spreadsheets 10

11. Data control
27 May 2016Depreciation: Eliminating the risks of spreadsheets 11
• Spreadsheet knowledge tied to personnel
• Introduces the challenge of “version control”
• Minimal security and access control options
• Spreadsheets do not scale well with growing businesses
• Have to incorporate formulas for changing tax law by hand
Data control with spreadsheets is a headache. Here’s why:

12. Data integrity
Depreciation: Eliminating the risks of spreadsheets 12
Dirty data impacts multiple parts of your
business:
• Bad reports
• Inaccurate asset values
• Inaccurate asset counts
• Potential audits

13. Real world examples:
Eastman Kodak Company
“Eastman Kodak Company restated
financial results for the first and second
quarters by $2 million and $13 million,
respectively, due to an erroneous
spreadsheet that calculated severance
and special pension-related termination
benefits.”
13http://www.pcworld.com/article/127189/article.htmlDepreciation: Eliminating the risks of spreadsheets

14. Real world examples:
RedEnvelope, Inc.
“Shares of RedEnvelope Inc. tumbled more than 25
percent . . . after the online retailer of specialty
gifts drastically reduced its fourth-quarter outlook”
Stanford Group analyst Rebecca Jones Kujawa said
in an interview. “ . . . they were underestimating
the cost of goods sold . . .” RedEnvelope
spokeswoman Jordan Goldstein said the budgeting
error was simply due to a number misrecorded in one
cell of a spreadsheet that then threw
off the cost forecast.
Depreciation: Eliminating the risks of spreadsheets 14http://www.eusprig.org/stories.htm

15. Real world examples:
CECO
“CECO’s in-house accounting staff has
discovered an accounting error in the
spreadsheet calculations used by the
Company’s construction division for its
‘percentage of completion’ accounting. The net
effect will be a cumulative reduction in revenue
of $1,969,000 over the four year period 2000 to
2003 with an equivalent charge to pretax net
income.”
Depreciation: Eliminating the risks of spreadsheets 15http://www.bizjournals.com/cincinnati/stories/2005/02/07/daily31.html

16. Spreadsheets kill data integrity
The facts:
• “64% of financial spreadsheets audited contained errors. Of those
spreadsheets with errors, they found ten had an error exceeding $100,000, six
over $10 million, and one in excess of $100 million.”1
• “AMR has repeatedly found that 65 percent of fixed asset data is incomplete,
inaccurate, or altogether missing, while 10 percent to 30 percent of fixed
assets are no longer owned.”2
• “30 to 90% of all spreadsheets tested suffer from at least one major user error.
In addition, none of the tests included spreadsheets with more than 200 line
items, where the probability of error approaches 100 percent.”3
16
1. http://panko.shidler.hawaii.edu/SSR/Mypapers/whatknow.htm 2.Data Validation the Best Practice for Data Quality
in Fixed Asset Management,” www.amrnow.com 3. 2007 study Tucks School of Business at Dartmouth College

17. Depreciation: Eliminating the risks of spreadsheets 17
How can Sage Fixed
Assets eliminate the
risks of
spreadsheets?

18. Sage Fixed Assets Integrated with your Sage ERP Solution 18
The Benefits of an
Integrated Solution

19. How do Sage’s ERP Systems
Currently Handle Fixed Asset
Management?
Sage Fixed Assets Integrated with your Sage ERP Solution 19
Fixed Asset Management is an important part of your business, and it is
not a problem addressed by most ERP offerings.
ERP Offering Out of the Box Capabilities
Sage 100 None
Sage 300 None
Sage 500 None
Sage X3 Straight Line Depreciation only. No
Tax Laws Included

20. Sage Fixed Assets is Designed to
Integrate with Sage ERP out of box
Sage Fixed Assets Integrated with your Sage ERP Solution 20
• Sage Fixed Assets offers
integration for AP/PO asset
creation and automated GL
postings for most ERP’s in
the Sage family.
• Integrating SFA to Sage
ERP provides an enterprise
solution

21. Why should I consider integration?
We don’t need it…
Sage Fixed Assets Integrated with your Sage ERP Solution 21
Purchase new
assets in Sage
ERP
Manually export
new asset data
from ERP AP/PO
Format data for
SFA import
Manually import
new assets into
SFA
Run Depreciation
in SFA
Generate GL
Posting report
based on recent
Depreciation
Manually export
GL posting report
Format GL
posting report for
import
Manually Import
entries into
ERP’s GL
Automated Process
Manual Process with
chance for errorWithout Integration…
• Data must be
manipulated manually,
leading to dirty data
• Additional time and
people needed to format
data for export/import
• Must manually confirm
that both systems data is
in sync

22. How does integration provide a
complete fixed asset solution?
Sage Fixed Assets Integrated with your Sage ERP Solution 22
Assets flow
into Sage
Fixed
Assets
Run
depreciation
on assets
SFA
generates
GL entries
GL entries
flow into
ERP
New assets
purchased
via ERP
AP/PO
With Integration…
• Less manual data entry,
which means less human
error, leading to cleaner
data
• Automated data flow
makes processes more
efficient, saving time
• Provides a complete fixed
asset management cycle

23. Depreciation: Eliminating the risks of spreadsheets 23
What about
the rest of the Fixed
Asset Process?

24. Depreciation: Eliminating the risks of spreadsheets 24
How does inaccurate asset data
impact my bottom line?
We can estimate the potential impact of
inaccurate asset counts using some
averages:
• Average federal tax rate: 30%
• Average state tax rate: 6%
• Average property tax rate: 3.4%
• Average insurance rate of 0.01 per $1

25. Begin taking physical inventories of
your assets!
Depreciation: Eliminating the risks of spreadsheets 25
Sage Fixed Assets – Tracking
• Takes advantage of existing data in
Sage Fixed Assets – Depreciation
• Ensures when you perform a
physical inventory asset data is
accurate and up-to-date
Sage Fixed Assets Database
Sage Fixed Assets – Tracking Sage Fixed Assets – Depreciation

26. Plan, budget and place WIP’s into
service
Depreciation: Eliminating the risks of spreadsheets 26
Sage Fixed Assets – Planning
• Invoices are compared to budgets
• Finished assets are passed into the database
Sage Fixed Assets – Planning
Sage Fixed Assets
Database

27. SPECIAL PROMO
Customers who are on a current maintenance plan for any Sage
product will receive 20% off the purchase of Sage Fixed Assets.
• Sage 100
• Sage 300
• Sage 500 ERP
• Sage X3
• Sage 300 Construction and Real Estate
• Sage 100 Contractor
• Sage Estimating
Thru June 30 Sage is offering 20% off.
There's no better time to consider Sage FAS.

28. Start Time: 2:00pm EST
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Sean Munzert
Sage 100 Client Care Manager
Phone: 646.293.1781
smunzert@netatwork.com