Organizational Structure<br />JakaraRetreatApril 2010<br />
Programs and Projects<br />
Program Director<br />Primary contact for proposing new projects and proposals<br />Reviewing project and program plans wi...
Program Manager<br />Reports to director on a timely manner<br />Responsible for developing program and project content<br...
Membership<br />
Membership Coordinator<br />Mission: To recruit, develop and retain Jakara Movement members.<br />Responsibilities:<br />M...
Regions<br />
Regional Coordinator<br />Liaison to regional officers<br />Oversee all regional officers events<br />Reports to executive...
Regional Officers<br />Lead and direct all regional activities<br />Reports to regional coordinator<br />Responsible for i...
Fundraising<br />
Goals<br />Raise money<br />Donor management<br />Constant contact<br />Relations/Retension<br />Recruitment – Finding new...
Goals contd.	<br />Creating partnerships<br />New sources offunding<br />Corporate funding<br />7- 11; Sunmaid<br />Corpor...
Marketing<br />Promote the events, occasions, goals and accomplishments of Jakara and its members with special focus to it...
GOALS<br />Create brand image<br />Change community perception of Jakara<br />Keep members and community apprised of accom...
ROLES/RESPONSIBILITIES/IDEAS<br />Work and create marketing materials tailored to specific projects/programs<br />Create m...
ROLES/RESPONSIBILITIES/IDEAS contd.<br />Ensure that marketing projects have ample volunteers <br />Maintain open communic...
ROLES/RESPONSIBILITIES/IDEAS contd.<br />Work with Regional offices to ensure regional events and accomplishments are reco...
Office of the Executive Director<br />
Responsibilities<br />Presiding over monthly cabinet meetings<br />Overseeing Ombudsman/woman responsibilities<br />Person...
Responsibilities contd.	<br />Metrics for well-management<br />Internal staff emails<br />Organizing staff development act...
Possible Future Organizational Chart<br />
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Organizational structure

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Organizational structure

  1. 1. Organizational Structure<br />JakaraRetreatApril 2010<br />
  2. 2.
  3. 3.
  4. 4. Programs and Projects<br />
  5. 5. Program Director<br />Primary contact for proposing new projects and proposals<br />Reviewing project and program plans with program managers to ensure complete program development<br />Aiding development of project into program<br />Coordinating between different programs to reduce conflict between scheduling and personnel logistics<br />Point person who communicates with marketing, regional coordinator, and other positions<br /> Managing the program managers<br />Assists in contacting emergency contact if the ball is dropped<br />Review program evaluation with program manager (program manager submits program recommendations to PD)<br />Oversight of program; financially, logistically, and conflict resolution<br />
  6. 6. Program Manager<br />Reports to director on a timely manner<br />Responsible for developing program and project content<br />Must present and organize proposals for funding, manpower, supplies, etc., in a timely manner to director<br />After event, must interview with director and report pros, cons, and feedback. Similar to monitoring employee performance<br />Must submit a written review for blog and for tips for future managers<br />Must have emergency contact in case they drop the ball<br />Develop budget<br />Develop program design, implement program, and program evaluations assess need for program in community to provide rationale for funds allocation<br />
  7. 7. Membership<br />
  8. 8. Membership Coordinator<br />Mission: To recruit, develop and retain Jakara Movement members.<br />Responsibilities:<br />Maintain a database of participants for all Jakara events including name, region and contact info<br />Inform and designate current members to recruit and market at local events<br />Provide support and training on recruitment strategies, facilitating, and all other membership issues<br />Obtain up to date and accurate membership info from all regional and program managers<br />Create and appoint disciplinary actions towards member conflicts<br />Oversee entire merit system<br />Log and track member progress in merit system<br />Responsible for logging and tracking participation and membership dues.<br />J. Kharkoos<br />Thank You cards<br />
  9. 9. Regions<br />
  10. 10. Regional Coordinator<br />Liaison to regional officers<br />Oversee all regional officers events<br />Reports to executive director<br />Trains regional officers<br />Connects regional officers with all necessary resources<br />Leads monthly conference calls between all regional leads<br />Maintain calendar of all regional events<br />Responsible for conflict resolution among regional officers<br />Ensure recognition of regional efforts<br />Ex: newsletter, blog, etc.<br />
  11. 11. Regional Officers<br />Lead and direct all regional activities<br />Reports to regional coordinator<br />Responsible for implementation of all regional activities<br />Responsible for volunteer recruitment and training (collaborate w/marketing)<br />Foster and maintain relationships with community members, community leaders and key stakeholders.<br />Responsible for conflict resolution amongst volunteers<br />Provide regional assistance to program managers as necessary<br />Responsible for participating in monthly conference calls<br />Maintain regional calendar of activities<br />Participate in regional fundraising activities<br />Submit report to regional coordinator of all meeting & events<br />Maintains up-to-date financial records<br />Maintain regular communication with volunteers<br />Update local community on regional activities via monthly newsletter in English & Punjabi<br />Share photos of regional events<br />
  12. 12. Fundraising<br />
  13. 13. Goals<br />Raise money<br />Donor management<br />Constant contact<br />Relations/Retension<br />Recruitment – Finding new donors<br />Quarterly newsletter (US mail)<br />Grant research<br />Setting up fundraisers<br />Regional dinners<br />Carwashes<br />Fireworks<br />
  14. 14. Goals contd. <br />Creating partnerships<br />New sources offunding<br />Corporate funding<br />7- 11; Sunmaid<br />Corporate matching program<br />Work with marketing<br />SHARES<br />
  15. 15. Marketing<br />Promote the events, occasions, goals and accomplishments of Jakara and its members with special focus to its mission statement and its core values.<br />
  16. 16. GOALS<br />Create brand image<br />Change community perception of Jakara<br />Keep members and community apprised of accomplishments and current/past events<br />Make Jakara more credible to corporate funders<br />Promote programs by creating and distributing marketing materials and tools in a timely and efficient manner<br />
  17. 17. ROLES/RESPONSIBILITIES/IDEAS<br />Work and create marketing materials tailored to specific projects/programs<br />Create marketing plans outlining goals/deadlines; i.e., “Pampers for Pink Ladoos”<br />Quarterly newsletter that programs and regions contribute to<br />Monthly office meeting for marketing and fundraising to introduce, maintain and implement new plans; also a monthly meeting with program director’s office<br />Maintain updated web identity<br />
  18. 18. ROLES/RESPONSIBILITIES/IDEAS contd.<br />Ensure that marketing projects have ample volunteers <br />Maintain open communication and professionalism with the office and all our projects<br />Work with VP to support recruitment<br />Build relationships with the community for prospective vendors with the goal of decreasing overhead costs<br />Promote Sikhi and how Jakara’s goals match up with it<br />Train members and maintain mentors for newer members to take over positions<br />
  19. 19. ROLES/RESPONSIBILITIES/IDEAS contd.<br />Work with Regional offices to ensure regional events and accomplishments are recognized<br />Introduce new forms of media for promotion of regional and national events<br />Look up and pursue new funding streams<br />Maintain consistency  Brand image<br />Validate Jakara’s past accomplishments to raise awareness inside/outside our community; GLOBALLY<br />
  20. 20. Office of the Executive Director<br />
  21. 21. Responsibilities<br />Presiding over monthly cabinet meetings<br />Overseeing Ombudsman/woman responsibilities<br />Personnel policies – annual “previews”<br />Creating on intranet<br />publishing of minutes of cabinet meetings<br />Liaison to the Board of Directors<br />Cabinet executive strategies<br />Specific goals and objectives based on board-specific mission<br />Annual report<br />
  22. 22. Responsibilities contd. <br />Metrics for well-management<br />Internal staff emails<br />Organizing staff development activities<br />Informed of all processes of organization<br />Creating organizational “culture”<br />
  23. 23. Possible Future Organizational Chart<br />

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