The document outlines portfolio management processes, including strategic alignment, governance, performance management, communication, and risk management. It details inputs, tools, techniques, and expected outputs at various stages of portfolio development and management. The guidelines are based on the Project Management Institute's standard for portfolio management.

1. PORTFOLIO MANAGEMENT PROCESSES
DEFINING
STRATEGIC
4.1
ALIGNING
STRATEGIC
Develop Portfolio Strategic Plan
4.2
STRATEGIC
Develop Portfolio Charter
4.3
Define Portfolio Roadmap
STRATEGIC
4.4
Manage Strategic Change
Inputs
Inputs
Inputs
Inputs
1. Organizational strategy and objectives
2. Inventory of work
3. Portfolio process assets
4. Organizational process assets
5. Enterprise environmental factors
1. Portfolio strategic plan
2. Portfolio process assets
3. Enterprise environmental factors
1. Portfolio strategic plan
2. Portfolio charter
3. Portfolio
Tools & Techniques
Tools & Techniques
1. Scenario analysis
2. Capability and capacity analysis
1. Interdependency analysis
2. Cost/benefit analysis
3. Prioritization analysis
1. Portfolio strategic plan
2. Portfolio charter
3. Portfolio
4. Portfolio roadmap
5. Portfolio management plan
6. Portfolio process assets
Tools & Techniques
1. Portfolio component inventory
2. Strategic alignment analysis
3. Prioritization analysis
Outputs
Outputs
Outputs
1. Portfolio strategic plan updates
2. Portfolio charter
3. Portfolio process assets updates
1. Portfolio roadmap
1. Stakeholder analysis
2. Gap analysis
3. Readiness assessment
Outputs
1. Portfolio strategic plan
2. Portfolio
1. Portfolio strategic plan updates
2. Portfolio charter updates
3. Portfolio updates
4. Portfolio roadmap updates
5. Portfolio management plan updates
6. Portfolio process assets updates
GOVERNANCE
5.1
Tools & Techniques
Develop Portfolio
Management Plan
Inputs
1. Portfolio strategic plan
2. Portfolio charter
3. Portfolio roadmap
4. Portfolio process assets
5. Organizational process assets
6. Enterprise environmental factors
Tools & Techniques
1. Elicitation techniques
2. Portfolio organizational structure analysis
3. Integration of portfolio management
plans
Outputs
1. Portfolio strategic plan updates
2. Portfolio management plan
3. Portfolio process assets updates
GOVERNANCE
5.2
Define Portfolio
Inputs
GOVERNANCE
1. Portfolio strategic plan
2. Portfolio charter
3. Portfolio
4. Portfolio roadmap
5. Portfolio management plan
6. Portfolio process assets
5.3
Optimize Portfolio
Inputs
Tools & Techniques
1. Portfolio component inventory
2. Portfolio component categorization
techniques
3. Weighted ranking and scoring techniques
Outputs
1. Portfolio updates
2. Portfolio roadmap updates
3. Portfolio management plan updates
1. Portfolio
2. Portfolio roadmap
3. Portfolio management plan
4. Portfolio reports
5. Portfolio process assets
Tools & Techniques
1. Capability and capacity analysis
2. Weighted ranking and scoring techniques
3. Quantitative and qualitative analysis
4. Graphical analytical methods
Outputs
1. Portfolio updates
2. Portfolio roadmap updates
3. Portfolio management plan updates
4. Portfolio reports
5. Portfolio process assets updates
PERFORMANCE
6.2
Manage Supply and Demand
Inputs
1. Portfolio
2. Portfolio management plan
3. Portfolio reports
Tools & Techniques
PERFORMANCE
Develop Portfolio Performance
Management Plan
6.1
Inputs
1. Portfolio management plan
2. Portfolio process assets
3. Organizational process assets
4. Enterprise environmental factors
1. Scenario analysis
2. Quantitative and qualitative analysis
3. Capability and capacity analysis
Outputs
1. Portfolio updates
2. Portfolio management plan updates
3. Portfolio reports
PERFORMANCE
Tools & Techniques
1. Elicitation techniques
2. Portfolio management information
system
3. Capability and capacity analysis
Outputs
GOVERNANCE
5.4
1. Portfolio management plan updates
2. Portfolio process assets updates
Inputs
1. Portfolio authorization techniques
2. Portfolio management information
system
5.5
Provide Portfolio Oversight
Inputs
1. Portfolio
2. Portfolio roadmap
3. Portfolio management plan
4. Portfolio reports
5. Portfolio process assets
1. Portfolio roadmap
2. Portfolio management plan
3. Portfolio reports
Tools & Techniques
1. Portfolio management plan updates
2. Portfolio reports
3. Portfolio process assets updates
Tools & Techniques
GOVERNANCE
Inputs
Outputs
1. Portfolio
2. Portfolio management plan
3. Portfolio reports
1. Portfolio updates
2. Portfolio management plan updates
3. Portfolio reports
4. Portfolio process assets updates
Manage Portfolio Value
1. Elicitation techniques
2. Value scoring and measurement analysis
3. Benefits realization analysis
Authorize Portfolio
Outputs
6.3
COMMUNICATION
COMMUNICATION
7.1
Develop Portfolio Communication
Management Plan
Inputs
1. Portfolio
2. Portfolio roadmap
3. Portfolio management plan
4. Portfolio reports
5. Portfolio process assets
Tools & Techniques
1. Stakeholder analysis
2. Elicitation techniques
3. Communication requirements analysis
Outputs
1. Portfolio management plan updates
2. Portfolio process assets updates
7.2
Manage Portfolio Information
Inputs
1. Portfolio
2. Portfolio management plan
3. Portfolio reports
4. Portfolio component reports
5. Portfolio process assets
Tools & Techniques
1. Elicitation techniques
2. Portfolio management information
system
3. Communication requirements analysis
4. Communication methods
Outputs
1. Portfolio management plan updates
2. Portfolio reports
3. Portfolio process assets updates
Tools & Techniques
1. Portfolio review meetings
2. Elicitation techniques
Outputs
1. Portfolio updates
2. Portfolio management plan updates
3. Portfolio reports
4. Portfolio process assets updates
RISK
8.1
Develop Portfolio Risk
Management Plan
Inputs
RISK
8.2
Manage Portfolio Risks
Inputs
Tools & Techniques
1. Weighted ranking and scoring techniques
2. Graphical analytical methods
3. Quantitative and qualitative analysis
Tools & Techniques
1. Weighted ranking and scoring techniques
2. Quantitative and qualitative analysis
Outputs
Outputs
1. Portfolio management plan updates
2. Portfolio process assets updates
3. Organizational process assets updates
AUTHORIZING & CONTROLLING
1. Portfolio
2. Portfolio management plan
3. Portfolio reports
4. Portfolio process assets
5. Organizational process assets
6. Enterprise environmental factors
1. Portfolio management plan updates
2. Portfolio reports
3. Portfolio process assets updates
4. Organizational process assets updates
1. Portfolio management plan
2. Portfolio process assets
3. Organization process assets
4. Enterprise environmental factors
Based on The Standard for Portfolio Management - Third Edition Copyright: Project Management Institute, Inc., (2014). Copyright and all rights reserved. The material from this publication has been
reproduced with the permission of PMI. Adaptation: Ricardo Viana Vargas, MSc, CSM, Microsoft MVP, PRINCE2® and PPM Registered Consultant, MSP Practitioner, PMI-RMP®, PMI-SP®, PMP® and Wagner
Maxsen, Kaplan-Norton BSC® Certified Graduate, MSc, PRINCE2® and PPM Registered Consultant, MSP Practitioner, PMI-RMP®, PMP®
Graphic Design: Sérgio Alves Lima Jardim, PMP® . Download this processes flow at www.ricardo-vargas.com
Become a member of PMI and download
the PMBOK® Guide 5th Edition and all
other PMI Standards at www.pmi.org