Resume - July 2015
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Beth Richford has over 20 years of experience as an executive assistant and office manager. She has a proven track record of providing high-level administrative support, managing calendars, coordinating meetings and events, handling travel arrangements and expenses, and supporting executives and teams across various industries. Her areas of expertise include administrative support, computer skills, event coordination, financial tasks, human resources, project management, and travel arrangements. She is seeking a new role where she can apply her strong organizational abilities and experience managing complex operations.
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Resume - July 2015
- 1. Beth (Buffy) Richford Carlsbad, CA 92008 Phone: 760-583-8108 E-Mail: Buffy.Richford@gmail.com Executive Assistant/Office Manager Highly motivated, multi-tasking administrative professional with 20+ years of experience providing executive level support. Self-starter with exceptional interpersonal and organizational abilities and a proven history of managing multiple projects simultaneously while supporting daily office operations. Areas of Expertise Administrative Support o Calendar Management o Customer Service o Front Desk and phones o Mail Distribution Computer Skills o Highly competent in all Office Software Programs – Word, Excel, PowerPoint, Outlook and SharePoint o IRI Data Collection o QuickBooks o AIA Document Software Event Coordination & Presentations o Creating PowerPoint decks from multiple sources o On and off site company All Hands meetings o Disaster Management Planning o Fundraising and Volunteer Coordination Financial o Budget Planning and Administration o Expense Reports Human Resources o Develop and maintain new positions for hire o Coordination between candidates and hiring managers o Payroll Project Management o Market Surveys o Coordination of purchasing and delivery of project materials Travel Arrangements Work Experience Temporary Positions: May 2014 – Current (Ajilon Professional Staffing) Milton’s Baking Company, Executive Assistant to Senior VPs of Sales Answered Phones Distributed Mail Created PowerPoint Presentations Collected IRI Data and created reports Travel Arrangements Expense Reports (Office Team, Robert Half) Retail Inkjet Solutions, Executive Assistant to CEO and Senior Staff Direct report to CEO, assisted in personal and business tasks Travel Arrangements Expense Reports (Aerotek) Directed Electronics, Executive Assistant to President and CFO Heavy Calendar Management Answered President’s & CFO’s telephones PowerPoint presentations Supported Sales Team with travel and expense reports (Temp to Hire) Richard & Richard Construction, Executive Assistant to President Correspondence Travel Arrangements Expense reports Code and track invoices to on-going construction projects ViaSat, Inc. May 2005 – September 2013 Executive Assistant to Vice President of Facilities Support Services o Supported Facilities, Real Estate, Security and Safety and Global Trade
- 2. o Coordinated budget planning and tracked budget spending for Indirect Expense and Capital Projects o Purchased items for Capital Projects o Coordinated All Hands Meeting for FSS Team Arranged meeting locations and coordination of teleconference Coordinated catering for onsite and offsite locations Coordinated distribution of materials for meetings and events o Arranged travel and prepared expense reports for team members o Coordinated Contracts with vendors and maintained contract log o Supported Real Estate Team Coordinated RFP’s Created construction contracts using AIA software Tracked/reconciled project budgets for nationwide locations Created rent matrixes and bar charts to determine company growth and space needed Tracked lease expiration dates V-Partner Coordinator (Community Outreach) o Processed matching donations for employees o Planned and coordinated charity events onsite and offsite o Worked with Education Organizations in support of local schools for STEM related activities Alliance Residential October 2002 – May 2005 Executive Assistant to Regional Vice President and Management Office Manager Travel Arrangements Market Surveys Proposals Purchasing Budgeting support for Property Owner’s Portfolios Payroll City of Oceanside August 2002 – October 2002 HR Assistant Front Desk Posted job announcements and processed employment applications City and County of Boulder, Colorado October 1998 – August 2002 HR Assistant o Coordinate job announcements o Modify and update web page and job line for employment announcements o Advertise job announcements via the internet and printed media o Maintain advertising budget and charge back to hiring departments o Coordinate job offers and orientation for new employees Office of Emergency Management Assistant o SARA Title III facility reporting requirements o Coordinated Multi-Agency Coordination Meetings o Coordinated Community Awareness and Planning Meetings o Disaster planning, response, mitigation and recovery o Monitored Boulder County Flood Detection and Warning System Education University of Phoenix, Certificate in Human Resources