This document provides a sample shortlisting matrix and rating scale for evaluating job applicants. The matrix lists candidate names across the top and various competencies and qualifications down the left side for rating each candidate. The rating scale ranges from 0 to 5, with definitions for ratings of outstanding, excellent, good, adequate, inadequate, and cannot be assessed. The goal is to use the ratings to identify candidates that exceed the criteria required to successfully perform the job and create a shortlist for further consideration.

1. Name 7
Name 6
Name 5
Name 4
Name 3
Name 2
Name 1
form
CV or
data from
Candidate
Application
Education
Qualifications
Knowledge
Work History
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Reason for applying for job
Working with people
Presenting & Communicating
information
COMPETENCIES
Writing & Reporting
Planning & Organising
Self Motivation
Recruitment
Taking Decisions
IT Skills
Presentation
Comments
Sample Short-listing Matrix
TOTAL

2. Sample Short-List Rating Scale
You may find it helpful using a rating scale to rate the extent to which each applicant meets each of the selection criteria.
Each selection panel should develop and agree on the ranking system that they will use during the short listing process
Remember that all essential qualifications must be met by the applicants to be considered for short listing.
SAMPLE RATING SCALE
Remember each criterion should be assessed according to the quality or behaviour required
Significantly exceeds the criterion required for successful
5 Outstanding job performance.
4 Excellent More than exceeds the criterion.
3 Good Exceeds the criterion.
2 Adequate Meets the criterion.
1 I nadequate Does not meet the criterion.
0 Evidence demonstrated that the candidate did not meet
the competency or criteria Cannot be assessed on the ev idence provided.
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