Pharmacies must properly file and store records related to dispensing medications including: stamping Schedule III-V prescriptions with a red "C"; keeping narcotic invoices and forms; maintaining logs of exempt narcotic transactions, compounding records, poison logs, and repacked medication paperwork; and storing electronic or paper prescriptions for two years. Pharmacies must also conduct biennial narcotic inventories and use automatic stop orders for certain drug classes to limit prescriptions to specific time periods unless overridden by the doctor.

1. record keeping for med
dispensing
•filing away rx---
• any sch 3 4 5 drug rx should be stamped with ‘Red C’ one inch tall in lower right
corner.keep on file 2 years.
•also to be kept--
•biennial inventory of narcotics
•RpH in charge inventory
•sch II invoices attached with Form 222
•sche II invoices are filed away from sch 3 4 5
•exempt narcotic log---name and address of buyer, drug, date, price--RpH must see
transaction.
•master formula sheet---compounding paperwork
•MSDS
•MAR--medication administration record
•nonsterile compounded records
•poison log--name address, drug, use, buyer signature
•rx hard copy ( has initials of whoever filled rx)
•repacked meds

2. paperwork?
• rx records can be electronic or paper
• if all electronic rx system then no C required
• if paper there are 3 ways to store records
• system 1= sch II drugs goes to file#1 sch 3 4 5
goes to file#2 all other rx goes to file#3
• system 2=sch II goes to file#1 sch 3 4 5 and all
other legend drugs goes to file #2
• system3= sch 2 3 4 5 goes to file#1 all other rx
goes file #2

3. automatic stop order
• used for specific classifications, rx active for limited time. doctor
must override this.
• analgesic--30days
• antianemia----30days
• antibiotcis---7 days
• antiemetics---4 days
• anticoagulants---30days
• antihistamines---7 days
• antineoplactsics---30days
• barbituates---30days
• cardioagents----30days
• cathartics---30days
• cold preps----5 days
• dermatology---30days
• diuretics---30days