The document discusses procedures for reclassifying teacher positions within the Department of Education. It addresses reclassifying positions from teacher to master teacher at the elementary and secondary levels, and from teacher to head teacher at the secondary level. The document provides guidance on quota limits, eligibility criteria, required documentation, and evaluation procedures. It also notes common problems encountered such as inconsistencies in documentation and improper classification of teachers. Strict adherence to procedures and qualification standards is suggested.

1. Reclassification/
Conversion of
Position
Angela C. Fuentes

2. DEPARTMENT OF EDUCATION
DIFFERENCE BETWEEN PROMOTION AND
RECLASSIFICATION/CONVERSION
2
PROMOTION - there is a vacant position
there is a ranking
RECLASSIFICATION
• there is no vacant position (what is
reclassified is the item itself)
• there is a ranking too

3. RECLASSIFICATION OF POSITION
DEPARTMENT OF EDUCATION
• refers to the change in position title with
the corresponding increase in salary
grade taking into consideration the
qualification of the incumbent and the
criteria applicable to the position.
• Like upgrading, this also requires
issuance of appointment.

4. Reclassification to
Master Teacher
Position
(Elementary)

5. DEPARTMENT OF EDUCATION
QUOTA SYSTEM
The total Master Teacher shall not exceed
10% of the total authorized teacher positions
in the district, to wit:
– Master Teacher I positions shall not exceed
6.7% of the total number of authorized
teaching positions.
– Master Teacher II positions shall not exceed
3.3% of the number of authorized Master
Teacher I positions.
6

6. 1. Determine if the requested position is vital
and necessary.
2. Determine the funding source.
3. Determine if the District where the
incumbent of the Teacher position proposed
for reclassification is assigned, is still entitled
to Master Teacher positions by computing
the allowable number of Master Teacher
slots for the District, using the following
parameters:
DEPARTMENT OF EDUCATION
RECLASSIFICATION PROCEDURES

7. a. The total number of Master Teacher slots
should not be more that 10% of the total
number of existing Teachers (I, II and III) in
the District.
b. The total number of Master Teachers I
should not be more than 6.7% of the total
number of existing Teachers (I, II and III) in
the District.
c. The total number of Master Teachers II
should not be more than 3.3% of the total
number of existing Teachers (I, II and III) in
the District.
DEPARTMENT OF EDUCATION
RECLASSIFICATION PROCEDURE

8. DISTRICT DATA BULLETIN
DEPARTMENT OF EDUCATION 8
DISTRICT/
SCHOOL
SCHOOL PRINCIPAL
HEAD
TEACHER
MASTER
TEACHER
TEACHER
TOTAL
IV III II I I II I II I II III
BAGAC 1 3 6 2 32 40 25 109
BANAWANG
ES
1 1 2 4 2 54 32 15 111
TOTAL 1 1 4 2 10 4 86 72 40 220
DEPARTMENT OF EDUCATION
UNIIFIED DATAGATHERING SYSTEM
DEPED DISTRICT DATA BULLETIN
TEACHING FORCE BY POSITION TITLE IN GOVERNMENT ELEMENTARY SCHOOLS
SY
Prepared by:
DIVISION PLANNING OFFICER
CERTIFIED CORRECT:
SDS

9. COMPUTATION
Teacher I - 86
Teacher II - 72
Teacher III - 40
TOTAL - 198
Master Teacher I - 10
Master Teacher II - 4
TOTAL - 14
DEPARTMENT OF EDUCATION 9
MTs > 198 x .10 = 20 - 14 = 6
MT1 > 198 x .067=13 - 10 = 3
MT2 > 198 x .033 = 7 - 4 = 3

10. LIST OF TEACHERS BY SCHOOL
DEPARTMENT OF EDUCATION 10
Prepared by:
District Planning Officer
CERTIFIED CORRECT:
PSDS
NAME OF
SCHOOL
NAME PLANTILLA ITEM POSITION TITLE
BAGAC ES XXXXX XXXXX XXXX
XXXXX XXXXX XXXX
XXXXX XXXXX XXXX
BANAWANG ES XXXXX XXXXX XXXX
XXXXX XXXXX XXXX

11. LIST OF TEACHERS BY SCHOOL
DEPARTMENT OF EDUCATION 11
REMINDERS:
1.Merging of schools just to obtain the desired
number of teachers is not allowed.
2.The number of teachers on the list shall tally with
the number of teachers on the District Data
Bulletin.
3.The list must indicate the name of every teacher
per school within the district and must indicate the
corresponding position title and unique item
number.
4.Must be certified correct by the PSDS (List of
Teachers by School) and of the SDS (District Data
Bulletin).

12. 5. If the number of existing Master Teacher
positions is equal to or already more than the
maximum number of MT slots allowable for
the District, the request should no longer be
given due course.
6. If the District is still entitled to Master
Teacher positions, check if request is
properly documented. If yes, accomplish
evaluation sheet.
DEPARTMENT OF EDUCATION
RECLASSIFICATION PROCEDURE

13. 7. If applicable criteria and qualification
standard requirements for the position have
been satisfied, the request can be given due
course.
8. If either the applicable criteria or qualification
standard requirements for the position are
not satisfied, the request should be denied.
DEPARTMENT OF EDUCATION
RECLASSIFICATION PROCEDURE

14. EVALUATION SHEETS
DEPARTMENT OF EDUCATION 15

15. Reclassification to
Master Teacher
Position
(Secondary)

16. DEPARTMENT OF EDUCATION
QUOTA SYSTEM
DepEd Order No. 70, s. 1988
An allotment of at least one master
teacher position per subject area
with at least 5-7 teachers should
be the basis for granting master
teacher positions.
1 7

17. A. Reclassification Procedures
1. Determine if the requested position is vital
and necessary.
2. Determine the funding source.
3. Determine if the subject area, where the
incumbent of the Teacher position proposed
for reclassification is assigned, is still entitled
to a Master Teacher position. One (1)
Master Teacher position is allowed per
subject area with at least 5-7 teachers or
ideal minimum of six (6) teachers.
DEPARTMENT OF EDUCATION
TEACHER POSITION TO MASTER
TEACHER (SECONDARY)

18. 4. If the number of Master Teacher positions in
the subject area where the incumbent of the
position being proposed for reclassification is
assigned is equal to or already exceeded the
maximum number of MT slots allowable for
that subject area, the request should no longer
be given due course.
DEPARTMENT OF EDUCATION
TEACHER POSITION TO MASTER TEACHER
(SECONDARY)

19. TEACHER POSITION TO MASTER
TEACHER (SECONDARY)
5. If the subject area is still entitled to Master
Teacher position, check the request if
properly documented. If yes, accomplish
evaluation sheet.
6. If applicable criteria and qualification
standard requirements have been satisfied,
the request can be given due course.
7. If either the applicable criteria or qualification
standard requirements for the position are
not satisfied, the request should be denied.
DEPARTMENT OF EDUCATION

20. REMINDERS
DEPARTMENT OF EDUCATION 20
BPS Form No. 29, 30 and 31 or School Form 7
This is being prepared after enrolment of the
current school year. Requests for
reclassification must be submitted after the
Class Programs / Schedule have been
finalized.

21. EVALUATION SHEET
DEPARTMENT OF EDUCATION 21

22. Reclassification to
Head Teacher
Position
(Secondary)

23. A. SECONDARY SCHOOL TEACHER TO
SECONDARY SCHOOL HEAD TEACHER
DEPARTMENT OF EDUCATION
1. Determine if the requested position is vital
and necessary.
2. Determine the funding source.
3. Determine the number of existing head
teacher positions based on the updated and
post-audited Plantilla of Personnel.
4. If the school has already eight (8) or more
Head Teachers, the request should no longer
be given due course.

24. A. SECONDARY SCHOOL TEACHER TO
SECONDARY SCHOOL HEAD TEACHER
5. If the school is still entitled to additional
Head Teacher positions, check the subject
area assignment of the existing Head
Teachers.
6. If any of the existing Head Teachers is not
supervising the required number of teachers
in his/her subject area assignment, the
request should be denied.
DEPARTMENT OF EDUCATION

25. 7.If a Head Teacher already heads the
proposed subject area assignment of
the candidate, the request should be
denied.
8.If the proposed subject area
assignment of the candidate does not
have yet a Head Teacher, check the
number of teachers in that subject area.
DEPARTMENT OF EDUCATION
A. SECONDARY SCHOOL TEACHER TO
SECONDARY SCHOOL HEAD TEACHER

26. 9. After ascertaining that the proposed
subject area assignment of the
candidate is entitled to the desired
position, check if the request is properly
documented. Then, accomplish the
evaluation sheet.
DEPARTMENT OF EDUCATION
A. SECONDARY SCHOOL TEACHER TO
SECONDARY SCHOOL HEAD TEACHER

27. 10.If applicable criteria and qualification
standards have been satisfied, the
request can be given due course.
11.If either applicable criteria or
qualification standards are not satisfied,
the request should not be given due
course.
DEPARTMENT OF EDUCATION
A. SECONDARY SCHOOL TEACHER TO
SECONDARY SCHOOL HEAD TEACHER

28. OTHER INFORMATION REGARDING
RECLASSIFICATION
DEPARTMENT OF EDUCATION 28
 Ranking for reclassification/conversion must be done
separately from promotion.
 The ranking of MT positions (Elementary) is district level.
Assessment is conducted at the Division Office.
 The number of positions allotted for every district should
remain in the district. The item or position of MTs cannot
be transferred from one district to another.
 Ranking of HT and MT positions (Secondary level)
should be by subject area.
 All papers for reclassification must always pass through
the Office of the Division HRMO, for evaluation, using
the prescribed evaluation sheet.
 All photo copies of the supporting documents must be
duly authenticated by the Records Officer.

29. OTHER INFORMATION REGARDING
RECLASSIFICATION
DEPARTMENT OF EDUCATION 29
 For MTs and HTs for the secondary level, the teachers
are classified according to the :
 Their field of specialization (major/minor subject in
their academic preparation)
 Gravity of their teaching load/subject assignment
 No double entry of the names of teachers on any of the
subject area/department
 The unique item of every teacher per current PSIPOP
must be indicated.
 The list of teachers per subject area must be signed by
the Principal

30. EVALUATION
SHEET
DEPARTMENT OF EDUCATION 30

31. PROBLEMS/ISSUES
ENCOUNTERED DURING
THE PROCESSING OF
REQUESTS FOR
RECLASSIFICATION OF
POSITIONS

32. PROBLEMS/ISSUES ENCOUNTERED DURING THE
PROCESSING OF REQUESTS FOR RECLASSIFICATION OF
POSITIONS
DEPARTMENT OF EDUCATION 32
Some schools have subject
departments with excess
number of Master Teachers
which is contrary to the 5:1
ratio per DECS Order No. 70,
s. 1988.

33. PROBLEMS/ISSUES ENCOUNTERED DURING THE
PROCESSING OF REQUESTS FOR RECLASSIFICATION OF
POSITIONS
DEPARTMENT OF EDUCATION 33
Inconsistencies in the SF 7
presented. Teachers must be
permanently classified in one
subject department only.

34. PROBLEMS/ISSUES ENCOUNTERED DURING THE
PROCESSING OF REQUESTS FOR RECLASSIFICATION OF
POSITIONS
DEPARTMENT OF EDUCATION 34
Ranking must be among the
teachers of the subject area
and/or department.

35. PROBLEMS/ISSUES ENCOUNTERED DURING THE
PROCESSING OF REQUESTS FOR RECLASSIFICATION OF
POSITIONS
DEPARTMENT OF EDUCATION 35
are not properly
according to
Teachers
classified
academic preparation
their
and
gravity of teaching loads.

36. PROBLEMS/ISSUES ENCOUNTERED DURING THE
PROCESSING OF REQUESTS FOR RECLASSIFICATION OF
POSITIONS
DEPARTMENT OF EDUCATION 36
Supporting
incomplete
documents were
and not
authenticated.

37. SUGGESTION/RECOMMENDATION
The documents of all
applicants
evaluated
must be properly
by the Division
DEPARTMENT OF EDUCATION 37
HRMOs considering the
Qualification Standards and
the DepEd-DBM criteria before
they could be submitted to the
Regional Office.