Introduction and Definition for Project Management, Type of Projects, Phases of Project Management, Project Initiative, Planning, Execution, and closure reference book: Harvey Maylor, Fourth Edition Project Management

1. PROJECT
MANAGEMENT
BY: ABDUL RASHED BARAKZAI
https://www.slideshare.net/RashedBarakzai/

2. EDUCATION BACKGROUND
 Master of Business Administration – MBA
 Bachelor of Business Administration – BBA
 Bachelor of Information Technology – BIT
 Microsoft Certified Professional - MCP

3. WORKING EXPERIENCE
Founder of Afghanistan Independent Youth Organization – AIYO
Founder of RN Technoglogies
Co-Founder of Smart Maktab
Worked with Local and International Organizations/ Companies in Afghanistan

4. REMINDER
Learning

5. GENERAL INFORMATION
 The U.S. alone spends $2.3 trillion on projects every year, or one-
quarter (1/4) of its gross domestic product (GDP).
 The world as a whole spends nearly $10 trillion on projects of all
kinds.
 In 2003, the average senior project manager in the U.S. earned
almost $90,000 per year, and the average project management office
director earned more than the average chief information officer
($118,633 vs. $103,925).

6. EXAMPLES

7. GREAT WALL OF CHINA
(TOOK 1865 YEARS TO COMPLETE; IT IS 8865 KM LONG; AND 25 FEET TALL)

9. USED WORDS
• Projects
• Management
• Unique
• Interconnected
• Several Objective
• Within Budget
• Specific Time
• Complex
• One Goal
• Manager
• Human Resource
• Equipment
• Technology
• Cost
• Success

10. WHAT IS PROJECT MANAGEMENT?
 Project Management is the combination of two words:
Project and Management

11. PROJECT:
Project is a sequence of unique, complex and
connected activities having one goal or purpose
and that must be completed by a specific time,
within budget, and according to specification.

12. DEFINITION CONT.….
 SEQUENCE OF ACTIVITIES
 A project comprises a number of activities that
must be completed in some specified order.
The sequencing is based on technical or best
practice requirements, not on management
prerogatives.

13. DEFINITION CONT….
 COMPLEX ACTIVITIES:
The activities that comprise the project are relatively complex. That is, they are not simple,
repetitive acts, such as
 Star Wars Program,
 NASA’s Apollo Space Program,
 Development of Smart Bombs &
 Missiles

14. DEFINITION CONT….
 CONNECTED ACTIVITIES
Connectedness follows the fact that the output from one
activity is input to another.
e.g. we must design the computer program before we can
program it.

15. DEFINITION CONT….
ONE GOAL
Project must have a single goal as compared to a program, which can
have many goals.
SPECIFIED TIME
Projects have a specified completion date. This may be self-
implemented by management or externally specified (as by a
customer).

16. DEFINITION CONT….
WIHTIN BUDGET
Projects also have resource limits, such as a limited amount of people, money, machines
that are dedicated to the project. While these may be adjusted up or down by
management, they are considered fixed resources to the project managers.

17. WHAT IS MANAGEMENT?
Definition:
Management can be defined as getting work done with and through others effectively and
efficiently with the help of different Functions of Management:
• Planning
• Organizing
• Staffing
• Leading
• Controlling

18. WHAT IS PROJECT MANAGEMENT?
Definition:
Project management is used of skills,
knowledge and technique to achieve the
project requirement and goal through
organized activities.

19. KINDS OF PROJECT ( COST, QUALITY, TIME)
1. Normal project
2. Crash project
3. Disaster project

20. CONTINUE…
1. Normal project
Completion of project within given time, given cost and up to the satisfaction Level.
2. Crash project
Time and cost can overlap but no compromise on quality
3. Disaster project
Overlap in time and cost but compromise on quality as well.

21. PHASES OF PROJECT MANAGEMENT
a) Project Initiation
b) Project Planning
c) Project Execution
d) Project Monitoring and Control
e) Project Closure

22. PROJECT INITIATION
Initiation is the first phase of the project
lifecycle. This is where the project’s value
and feasibility are measured. Project
managers typically use two evaluation tools
to decide whether or not to pursue a
project.

23. PROJECT PLANNING
Once the project receives the green light, it needs a solid plan to
guide the team, as well as keep them on time and on budget. A well-
written project plan gives guidance for obtaining resources, acquiring
financing and procuring required materials. The project plan gives
the team direction for producing quality outputs, handling risk,
creating acceptance, communicating benefits to stakeholders and
managing suppliers.
The project plan also prepares teams for the obstacles they might
encounter over the course of the project, and helps them understand
the cost, scope and timeframe of the project.

24. PROJECT EXECUTION
This is the phase that is most commonly associated
with project management. Execution is all about
building deliverables that satisfy the customer. Team
leaders make this happen by allocating resources
and keeping team members focused on their
assigned tasks.
Execution relies heavily on the planning phase. The
work and efforts of the team during the execution
phase are derived from the project plan.

25. PROJECT MONITORING AND CONTROL
Monitoring and control are sometimes combined with
execution because they often occur at the same time.
As teams execute their project plan, they must
constantly monitor their own progress.
To guarantee delivery of what was promised, teams
must monitor tasks to prevent scope creep, calculate
key performance indicators and track variations from
allotted cost and time. This constant vigilance helps
keep the project moving ahead smoothly.

26. PROJECT CLOSURE
Teams close a project when they deliver the finished project
to the customer, communicating completion to stakeholders
and releasing resources to other projects. This vital step in
the project lifecycle allows the team to evaluate and
document the project and move on the next one, using
previous project mistakes and successes to build stronger
processes and more successful teams.
Although project management may seem overwhelming at
times, breaking it down into these five distinct cycles can
help your team manage even the most complex projects and
use time and resources more wisely.

27. THANK YOU