The document provides details on setting up a university press, including a 14-step process. It discusses selecting a business, conducting market research, obtaining necessary licenses, purchasing machinery and equipment, recruiting staff, and maintaining accounting systems to track finances. The university press will provide printing services like books, magazines, and course materials to meet regular demand from the university. It estimates total fixed costs of Rs. 1.32 crore and monthly running costs of Rs. 12.7 lakh, requiring financing. Proper record keeping of transactions will help monitor the business's financial status.

1. HEX-481
INTRODUCTION TO JOURNALISM
PROJECT REPORT
ON
UNIVERSITY PRESS
Submitted To:
Submitted By:
Dr. Anupama Pandey
Sunita Sijwali ( 38302)
Department of Home Science Extension
Shalini Pandey( 38306)

2. CONTENT

Introduction of project report

Steps of project formulation
 Project description
 Market potential
 Capital cost and source of finance
 Assessment of working capital
requirement
 Other financial aspect
 Economic and social variable
 Accounting and bookkeeping system

3. Project Formulation
A project report provides all the necessary information of the unit proposed to set up is included
under formulation of project.
It’s required by various developmental objectives that helps us in setting up of the unit
particularly financial institution and banks that provide financial assistant.
The report should be prepared in such a way that it is able to provide complete information that
may be required by financial institution for appraising the project.
A well prepared project report will not only save the time & energy of the banker but also help
the entrepreneur who has to face many objectives and queries for the banker.
An entrepreneur when starting for any business unit should have the following information readily
available:i. To decide the type and level of industrial unit.
ii. To match his financial resources with the required amount.
iii. To prepare the project report.
The guidelines for project report are as follow:
i.
ii.
iii.
iv.
v.
vi.
vii.
General information
Project description
Market potential
Capital cost and source of finance
Assessment of working capital requirement
Other financial aspect
Economic and social variable
1. General information
a. Industrial Profile
Form of ownership: Partnership
Name of Enterprise: University Press
Address: GBPUAT, Pantnagar
b. Entrepreneur Profile
Name of entrepreneur: 1.Sunita Sijwali
2. Shalini Pandey
Qualification: B. Sc. Home Science (lll yr.)

4. c. Qualities of entrepreneur
Self Confidence
Risk Taking
Knowledgeable
Foresightedness
Managerial competence
Result oriented
Leadership
Open minded and flexible
Innovative and creative
Energetic and hardworking
d. Product Profile:
A press will be accomplishing following work:i.
Job work which include the printing of leaflets, booklets, pamphlets, calendars, folders, annual
reports and other miscellaneous items.
ii. Book work include printing of educational journals, novels and other books etc.
iii. Magazines and newspaper printing.
iv. Packing work which include Monocarts and corogated boxes used for packing of items.
2. Project description:
a. Site: the press has to be set up in the Pantnagar nearby college of technology, G. B. P. U. A.T.
b.
i.
ii.
iii.
iv.
v.
Pantnagar. Total area for setting up of unit is 2000*5.50*2.5.
Physical infrastructure: The press will consist of following unitsComposing unit: this unit consist of computers having designing software’s (PageMaker, coral,
Photoshop etc.), used for preparing format of printing material.
Scanning unit: This unit consists of image setter & scanner which sets the images and scan the
printed material on plate.
Plate exposing frame: this prepare the plate in YMCK pattern ( yellow, magenta, kala and which
is used in printing machine.
Printing unit: This unit consist following sheet fed printing machineSingle color printing machine
Double color printing machine
four color printing machine
Five/ six color printing machine
Binding unit: this unit consist following machine—
Paper cutting machine ,42’’
Stitching machine ½’’ to 3 ½’’
Lamination 25’’
Die/ creasing 19’’ to 25’’

5. vi. Machine & Skilled labor:
S.No.
1
2
3
4
5
6
7
8
9
MACHINE
Single color sheet fed offset printing machine
Mini offset
Composing unit(computer, printer)
Plate exposing frame
Paper cutting machine
Stitching & lamination
Accountant
Store keeper
Marketing person
REQUIRED LABOUR
2
1
2
2
2
6
1
1
2
vii. Utility:
Electricity: The voltage requirement by the appliances & equipment’s are as per following table:
S.No.
1
2
3
4
5
6
7
MACHINE
Single colour sheetfed offset printing machine
Mini offset
Computers
Plate exposing frame
Paper cutting machine
Stitching machine
lamination machine
REQUIRED VOLTAGE
10 hp
100 watt
2 hp
5 hp
1 hp
2.5 hp
There is a continuous supply of electricity in this area, if in case electricity cuts then generator facility
will be available in the unit.
viii. List of machinery and equipments:
1
2
3
4
5
6
7
Single colour sheet fed offset printing machine
Mini offset
Computers
Plate exposing frame
Paper cutting machine
Stitching machine
lamination machine

6. 3. Market potential
a. Demand and supply position: there is regular demand of product (printing materials like
poster, books, information booklet, register, brochure. Folder, magazines and journals)
because of university.
b. Price: the price of product is decided as per the university order.
c. Marketing Strategy: There is two person appointed for the purpose of marketing and
public relation although in University there is not much need of marketing of product.
d. Seasonal factor: Before New Year , brochure or admission of new students, publishing of
monthly journals work increases. Sometime extra time is spend by worker in accomplishing
their work.
e. Transportation: University transport facility is available.
4. Capital Cost estimation
a. Land: ₨ 000, 00
27,
b. Machinery:
S.No.
1
2
3
4
5
6
7
8
MACHINE
Single color sheet fed offset printing machine
Mini offset
Computers
Plate exposing frame
Paper cutting machine
Stitching machine
lamination machine
Other material
COST
30 lac
2.5 lac
1.5 lac
2.5 lac
4 lac
75 thousand
3 lac
10 lac
Total Fixed cost= land cost+ infrastructure cost+ machinery cost
= 2700000+5000000+5000000
=1, 32, 00,000
5. Working cost estimation
a. Salary of the employers:
S.No. MACHINE
1
Single color sheet fed offset printing
machine
2
Mini offset
3
Computers
4
Plate exposing frame
5
Paper cutting machine
6
Stitching machine & lamination machine
No. of employees
2
1
2
2
2
6
salary
8000+3000
= 11000
4000
7000*2= 14000
7000*2= 14000
5000*2=10000
4000*6= 24000

7. Total=77,000
b. Electricity bill =8000-10000 per day (8 hour)
c. Raw material (paper roll): 10,00,000 yearly = 83,000 per month
d. Other input (ink, chemicals, maintenance etc.): 5,00,000 yearly = 42,700 per month
Total running cost= employee salary+ paper cost+ other raw material cost+ electricity
=77,000+ 10,000+ 83,000+ 42,700
=₨ 12,700
2,
Steps for setting a press
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Selecting the business to be set up.
Analyzing the strength and weaknesses.
Product selection
Market survey
Form of ownership
Selecting the Area For setting an enterprise: the minimum area required for establishing a press
is 2,000 yard square.
Building infrastructure: the building will be single story but If the area is less then required area;
multistory building can be built, the heavy machines will be on the ground floor, the binding,
cutting and lamination work will be on first floor and employees office will be on second floor.
Getting license from Sales tex department:
Sales tex department of government of India provides two certificate for the enterprise. Firstly
they check the area and infrastructure then they provide “Form-16” and "Form-C”
“Form-16” is certificate for road permit. It is helpful for importing raw material from other
states. The press gives one copy of this certificate to the suppling agency and one copy is
submitted in the border line of the state.
“Form-C” is for getting rebate in the tex. Generally press have to pay 5-15% tax on the raw
material like paper, ink, chemical, cleaning material etc. after getting “Form-C” press have to pay
only 2% tax on these items.
Machinery and equipment
Finance
Installation of machinery
Recruitment of manpower
Raw material
Production
Marketing
Quality control

8. Accounting & book keeping:
Account system will be maintain through following syatem-
1. Stock ledger: It consist maintenance of all stocks from where it is coming & where it
will be delivered.
2. Cash book: It will record all financial transactions of press for example salary of employee, draft
received from client etc.
3. Demand supply book: It will record all orders , payments , & supply of the material.
Advantage of accounting & book keeping system:




This will helpful in getting acquainted with the financial status of the business.
To prepare & present the accounts to know the results of business.
Helpful in identifying, recording, & classifying the monetary transactions.
Helpful in communicating the results.