Project Initiation

1. An Idea
to
Project Plan

2. Hello!
I am
Noshan Peiris
2013/2014 MCVP GCDPi Project
Bsc. (Hons) , PMP

3. An Idea
to
Project Plan
Objective of this Session
What is a Project
Basics of PM
Draft your idea to support PM

4. 1
What is a
Project
Temporary
Endeavor
Unique
Deliverables
Some
Examples
What
Troubles
Projects

5. Project
Scope

6. Why Project Management is
Needed
1. Projects are Complicated: Competitive Market, Complex
Subject Matters, Lots of stalk holders
2. Delivers a unique Product
3. A Temporary Effort with tight timeline
More Versatile Management System is
needed

7. Project
Management
Framework
We talk about Knowledge Areas and Process Groups in
Project Management Frame
KNOWLEDGE AREAS
These areas describe different type of
disciplines that need to be managed to
deliver Project within the three
constraints, we discussed earlier.
PROCESS GROUPS
The Other section says about different
stages of a project. These stages can be
overlaped. Each process and every
process groups are inter-related.
Initiating

8. Project
Management
Framework
We talk about Knowledge Areas and Process Groups in
Project Management Frame
KNOWLEDGE AREAS
1. Project Integration Management
2. Project Scope Management
3. Project Time Management
4. Project Cost Management
5. Project Quality Management
6. Project Human Resource
Management
7. Project Communications
Management
8. Project Risk Management
9. Project Procurement Management
10. Project Stakeholder Management.
PROCESS GROUPS
1. Initiating
2. Planning
3. Executing
4. Monitoring and Controlling
5. Closing
Initiating

9. “
Project
Management
Knowledge Area
and Process
Group Mapping
Matrix

10. Initiating
Today our Main Focus is to practice and
understand basics on the Project Initiating

11. GroupActivity

12. Three
Simple
Steps
Identify
Stalkholders
Do a SWOT
Analysis
Prepare the
Project Charter
1 2 3

13. Identify
stalkholders
Benifited Affected Neutral
Internally
Externally

14. Three
Simple
Steps
Identify
Stalkholders
⊙ Benifited by
Project
⊙ Affected By
Project
⊙ Neutral
⊙ Internally &
Externally
Do a SWOT
Prepare the
Project Charter

15. SWOT Chart
Strengths Weakness
Opportunities Threats
Externally
Internally

16. Three
Simple
Steps
Identify
Stalkholders
⊙ Benifited by
Project
⊙ Affected By
Project
⊙ Neutral
⊙ Internally &
Externally
Do a SWOT
⊙ Strengths
⊙ Weakness
⊙ Opportunities
⊙ Threats
Prepare the
Project Charter

17. Project
Charter
1. Usually Project Charter is issued by Sponsor or
a Other external party but for AIESEC Projects
EB team can be considered as Authorizing
party as they make decision to LC resources to
Implement the Project.
2. Project Charter can be created by Project
Team
3. Project Charter helps to highlight how Project
Goals are aligned with Organizational
Strategies

18. Project
Charter
Overview of the Project This section is to give a basic idea of the project and
help reader to understand what is this project about at
the first look.
1. Simple brief of the project concept
2. Historical facts related to the project & other related
Enterprises Environment facts
3. Highlight about the problem statement of the project
4. How outputs align with AIESEC goals.
5. Benefits (Financial, Development)
Objectives and Success
Criteria's
This element gives more detailed explanation on the
project.
1. Explains specific details on the project and expected
Deliverables and Objectives.
Requirements High Level Requirements to implement the project.
Basic Schedule Straight Forward Milestones
Identified Risk Summary of the SWOT analysis can be used
Stalk holder List Main Stalk holder details with effect
Basic Financial Plan Budget and Cash Flow Details
Project Team Details A Little CV for all important personals in the project

20. Thanks!