Project Plan Project Management Sherrell Holifield American Intercontinental University           Author Note This paper was prepared for MGMT-412-1401B-01 taught by Donald Buresh Project Plan Overview Describe how the project will be measured for success. Schedule- Deadlines are sometimes hard to meet according to the client. Most just want it done. Knowing the factors of the schedule and finishing the product within the estimated time frame is a plan for success. Scope- Knowing what needs to be done and keeping that schedule in mind will be beneficial. The scope is the most important part of the project. Budget- Sticking to the budget that was quoted prior to start of the project will prove successful for client and the business. (Pozin, 2012) Making sure that those involved have an understanding of what the project should look like, it a plan for success. There are quite a few elements that can cause issues within any project. They include the budget, poor dynamics of the team and bureaucracy. 2 Project Risks Possible Risk Cost Schedule Financial Contractual Weather Environmental Client(s) (PM4ID, 2014) Being able to identify the risk is a disciplined and creative process. Having brainstorming sessions that includes the team and their ideas is always helpful. The first task to is to identify the possible risk that could occur. 3 Project Risk Probability of Risk There is a high and low potential of risk occurring. High impact- may require mitigation and can help narrow the focus on the critical risk. Evaluating risk mean to focusing on those that will have the greatest possibility of occurring. Low impact- Are those that may go unnoticed and will least likely affect the project. (PM4ID, 2014) Not all risk are the same. Some projects are more than likely to have issues compared to others. The cost associated with these risk can vary. 4 Project Risk Mitigation Risk are mitigated in several ways. Sharing Avoidance Reduction Transfer (PM4ID, 2014) Once the risk are identified in any project a mitigation plan is required. This plan helps to reduce the results of an unplanned occurrence. 5 Project Risk Sharing- Partnering with others that will share in the risk of activities. When the others have experience that the team on the project does not have they have an advantage. Avoidance- This form of mitigation creates an alternate strategy which includes higher cost with the new plan. Reduction- this decrease risk on the project with an investment of funds. (PM4ID, 2014) Transfer-This mitigation tactic transfers the risk of the project to another group. (PM4ID, 2014) Mitigation tactics vary. Each comes with ways to share the weight of the project and decrease the risk that will heavily impact the project. Sharing those risk with others that are more experienced can help to eliminate those risk or decrease them. 6 Project Risk Contingency Plan The contingency plan involves an alternate plan. Funds are put in reserve under t.

1. Project Plan
Project Management
Sherrell Holifield
American Intercontinental University
Author Note
This paper was prepared for MGMT-412-1401B-01 taught by
Donald Buresh
Project Plan Overview
Describe how the project will be measured for success.
Schedule- Deadlines are sometimes hard to meet according to
the client. Most just want it done. Knowing the factors of the
schedule and finishing the product within the estimated time
frame is a plan for success.
Scope- Knowing what needs to be done and keeping that
schedule in mind will be beneficial. The scope is the most

2. important part of the project.
Budget- Sticking to the budget that was quoted prior to start of
the project will prove successful for client and the business.
(Pozin, 2012)
Making sure that those involved have an understanding of what
the project should look like, it a plan for success. There are
quite a few elements that can cause issues within any project.
They include the budget, poor dynamics of the team and
bureaucracy.
2
Project Risks
Possible Risk
Cost
Schedule
Financial
Contractual
Weather
Environmental
Client(s) (PM4ID, 2014)
Being able to identify the risk is a disciplined and creative
process. Having brainstorming sessions that includes the team
and their ideas is always helpful. The first task to is to identify
the possible risk that could occur.
3
Project Risk
Probability of Risk
There is a high and low potential of risk occurring.
High impact- may require mitigation and can help narrow the
focus on the critical risk.
Evaluating risk mean to focusing on those that will have the

3. greatest possibility of occurring.
Low impact- Are those that may go unnoticed and will least
likely affect the project. (PM4ID, 2014)
Not all risk are the same. Some projects are more than likely to
have issues compared to others. The cost associated with these
risk can vary.
4
Project Risk
Mitigation
Risk are mitigated in several ways.
Sharing
Avoidance
Reduction
Transfer
(PM4ID, 2014)
Once the risk are identified in any project a mitigation plan is
required. This plan helps to reduce the results of an unplanned
occurrence.
5
Project Risk
Sharing- Partnering with others that will share in the risk of
activities. When the others have experience that the team on the
project does not have they have an advantage.
Avoidance- This form of mitigation creates an alternate strategy
which includes higher cost with the new plan.
Reduction- this decrease risk on the project with an investment
of funds. (PM4ID, 2014)
Transfer-This mitigation tactic transfers the risk of the project

4. to another group. (PM4ID, 2014)
Mitigation tactics vary. Each comes with ways to share the
weight of the project and decrease the risk that will heavily
impact the project. Sharing those risk with others that are more
experienced can help to eliminate those risk or decrease them.
6
Project Risk
Contingency Plan
The contingency plan involves an alternate plan.
Funds are put in reserve under this plan. These funds help to
cover events that may occur.
The contingency budget focuses on items that are high risk.
The plan helps to keep track of contingency against the risk
plan. (PM4ID, 2014)
An alternate plan is created to accomplish the project goal. This
plan is established when risk that may hinder the project are
noticed.
7
Communication and decision-making barriers
Meeting distractions
Lack of focus
People out of the loop
Technical difficulties
Delay of decisions
These are a few forms of communication and decision making
barriers. (Mark K, 2011)

5. Communication is key to all aspects of a project. Keeping
everyone informed through the lifecycle of the project will keep
everyone satisfied. Learning to focus, try out various scenarios
and being able to trust in one another will break down some of
the barriers.
8
References
Pozin, I. (2012, March 20). 6 ways to measure the success of
any project. Retrieved from http://www.inc.com/ilya-pozin/6-
ways-to-measure-the-success-of-any-project.html
PM4ID. (2014, March 11). Risk management process. Retrieved
from http://pm4id.org/11/2/
Mark K. (2011, December 01). Barriers to effective
communication. Retrieved from
http://www.flyingintoprojectmanagement.com/2011/12/barriers-
to-effective-communication.html
Unit5 - Group Projectclose
Now that you understand the full project lifecycle and how all
the pieces fit together, go back and prepare to present your
project plan by slide presentation. Portions of the deliverables
will be completed by the group; others will be completed by the
individuals—see the table following. It must have a consistent
look and feel, and there should not be any redundancies,
contradictions, or gaps. The document and presentation must
flow as if one project manager created all of it.
Create a slide presentation with speaker notes that will provide
a comprehensive summary of the project plan (20–30 slides with
speaker notes). It will be presented to the project sponsor and
other members of senior management and should be organized
as follows:

6. Project Section
Detail
To Be Developed By
Project Plan Overview
Provide an introduction to the project. Develop the project
charter and identify the project sponsor and customer. Describe
how the project will be measured for success.
Describe the components of the project plan, how it will be used
throughout the project, and its benefit to the sponsor.
Entire group
To do
Project Scope
Describe the scope of the project—the major deliverables as
well as the items that are not part of the scope. Be sure to
address the full scope, not just the area addressed in the earlier
activity.
Describe how scope will be approved and how changes to the
scope will be documented, reviewed, and approved.
Individual contribution
done
Project Leadership and Communications
Identify the sponsor, stakeholders, and key customers involved
in the project. Describe any special considerations for staffing
the project. Based on the structure of the organization, describe
how staffing changes will be identified, escalated, and resolved.
Illustrate the communication structure—escalation, reviews,
approval, and information. Be sure to address all the audiences,
not just the ones identified in the earlier activity.
Individual contribution
done
Project Schedule
Use a work breakdown structure or similar tool to explain the
major activities to be completed as part of the project. Describe
the major milestones for the project. For each milestone,
identify the associated deliverable, the approximate effort
involved in creating the deliverable, and the people involved.

7. For two of the milestones, detail the activities to be completed
to achieve the milestone. Be sure to address dependencies,
duration, and resource effort.
Describe how changes to the schedule will be identified,
escalated, and resolved.
Individual contribution
Done clsudio
Project Budget
Describe the budgeting process that will be used for the project.
Identify the components of the budget, the items that will need
to have costs associated with them, and the mechanisms that
could be used to estimate the project.
Describe how changes to the budget will be identified,
escalated, and resolved.
Individual contribution
Done C
Project Risks
Describe the possible risk events for the project. Identify the
high probability, high-impact risk events. For each of those risk
events, identify the possible actions to mitigate the risk.
Describe how changes to the risk management plan will be
identified, reviewed, and approved.
Individual contribution
Done
Project Metrics
Describe the metrics that will be captured throughout the
project for schedule, budget, utilization, and status components.
Describe the frequency with which the metrics will be captured
and how the resulting analysis will be applied and
communicated.
Individual contribution
Done
Potential Barriers to Success
Describe what may adversely affect the project’s ability to
succeed. Consider the amount of change, attitudes toward
project management, cultural differences, different priorities by

8. business unit, etc.
Individual
Contribution-to do ( me)4-5 slides
Actions for Success
What can be done to remove/reduce the barriers identified?
Individual contribution
To do ( me)(4 slides
NOTE: Each student in the small group should select one of the
following barrier categories and develop the barriers and
actions sections:
Logistical barriers
Communication and decision-making barriers
Scope and complexity barriers
Leadership and staffing barriers
Priorities and goals barriers
Cultural barriers
Please add your file.
For assistance with your assignment, please use your text, Web
resources, and all course materials.
Unit Materials