The document outlines the process for a Request for Proposal (RFP) to implement a VoIP system across 91 ITT Technical Institute campuses over 12 months. As project manager, key steps include developing and publishing the RFP, evaluating vendor proposals, selecting a vendor, and developing a final contract over an estimated 157 days. The RFP process involves planning the project, researching vendors, writing the RFP, distributing it to select vendors, evaluating returned proposals, choosing a winner and backup, and finalizing a contract with clear expectations.

1. Request For Proposal ITT Tech Campus VoIP Project

2. Request For Proposal ITT Technical Institute is interested in conducting a IT Evaluation assessment that will allow it to: Gain an understanding of implementing VoIP systems to 91 college campuses in a 12 month time period. My role as the assigned Project Manager to this project is the following: Develop a Request for Proposal Publish the RFP Complete the Analysis for Vendor selection Develop a convincing timeline that will attract the potential Vendor

3. Processes for Request for Proposal Evaluate Project Distribute RFP To Vendors Write RFP Research Vendors Return Proposals Evaluate Vendor Proposals List of Favorable Vendors Select Vendor Develop Contract Plan Document

4. 1 Evaluate the Proposed Project 58 Days to Complete Main Objectives that are to be accomplished: Identify Objectives and Stakeholders Assess Project Feasibility Determine Impact on Staff Consider your Budget Statement of Work

5. 2 Plan and Document 19 Days to Complete Main Objectives that are to be accomplished: Document Current Processes/Technology Determine Organizational Priorities Think Towards the Future Drive Consensus around your RFP

6. 3 Research and Target Vendors 14 Days to Complete Main Objectives that are to be accomplished: Learn Overall Current Technology Get Advice By Existing Contacts Drive Consensus around your RFP

7. 4 Develop and Write RFP 14 Days to Complete Main Objectives that are to be accomplished: Describe and Explain your Organization State Business Requirements Disclose your Project Constraints Set Criteria for Evaluation Request a Preliminary Project Plan Set Deadlines for Proposal Submissions Make Expectations Clear to the Vendor

8. 5 Distribute RFP to Select Vendors 21 Days to Complete Main Objectives that are to be accomplished: Send Out Proposal Hold a Pre-Bid Conference

9. 6 Evaluate Return Proposals 14 Days to Complete Main Objectives that are to be accomplished: Give Vendors enough time to review RFP Follow –Up with Vendors Assemble a list FAQ’s

10. 7 Select a Vendor 3 Days to Complete Main Objectives that are to be accomplished: Create an Evaluation Matrix Choose a Winner and at least 1 Runner-Up Keep in Contact with Runner-Up in case the Winner falls through!

11. 8 Develop Final Contract 17 Days to Complete Main Objectives that are to be accomplished: Contract Signatures Arrive at Mutual Understanding of Expectations Practice Smart Negotiating Conduct Pilot Phase

12. Conclusion RFE Process = Estimated 157 Days to Complete All Phases For ITT VoIP Project