The document outlines the principles and practices of Programme Cycle Management (PCM), emphasizing the importance of improving project management to reduce confusion and enhance stakeholder involvement. It details the various phases of PCM, from identification and financing to implementation and evaluation, while highlighting the significance of sustainability and transparency throughout the process. The document also encourages the adoption of common methods and standards to increase aid effectiveness and support project objectives.

1. Programme Cycle Management

2. PREVIOUS: USAID, US GTZ, Germany ODA, UK NORAD, Norway DANIDA, Denmark Interco-operation, Swiss ABOS, Belgium UNDP FAO DG VIII (ACP) DG XIII (Tech. Transfer) DG I (ALA / MED) RECENT INTRODUCTIONS PCM: DGCS - Min. of Foreign Affairs, Italy ICEX - Min of Industry, Spain Sida, Sweden UNIDO, Vienna FINNIDA - Min. of Foreign Affairs, Finland HELLASCO, Greece DG I (TACIS) DG XIX and others WWF Int.. Federation of Red Cross “ HISTORY ” OF PCM

3. AID triangle

4. Why IMPROVE the management of the project cycle? REDUCE CONFUSION Have a real dialogue Standardise concepts Simplify procedures Introduce common methods Standardise formats Set standards and quality criteria BE MORE EFFECTIVE Involve and commit stakeholders Align expectations Improve transparency Unveil decision taking Save time in process Reach objectives !!

7. INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION Pre-feasibility study (relevance) Strategy document / Indicative Programme Verification of idea & ToR (problem analysis ) Workshop ?

8. INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL ) FINANCING IMPLEMENTATION EVALUATION Pre-feasibility study (relevance) (draft) financing proposal Assessment & ToR Workshop ?

9. INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION (draft) financing proposal Financing agreement / contract Assessment & Instruction Financing proposal

10. INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION Financing agreement / contract End of project report Assessment & Instruction Assessment & Instruction Monitoring reports Workshops ? Financing proposal

11. INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION End of project report Evaluation report / LESSONS Assessment & Instruction Pre-feasibility study (relevance) Financing agreement / contract Strategy document / Indicative Programme Assessment & ToR Verification idea & ToR (problem analysis) Assessment & Instruction Assessme nt & Instruction Monitoring reports Workshop ? Financing proposal

12. INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION Evaluation report / LESSONS Assessme nt & Instruction Strategy document / Indicative Programme Workshop ?

13. Programme Cycle Management = Portfolio management

14. PURPOSE OF APPLYING PCM PLAN (LogFrame) IMPROVED SITUATION  “ Brilliant idea”

15. PURPOSE OF APPLYING PCM “ POOR” PRESENT SITUATION PLAN (LogFrame) IMPROVED SITUATION ANALYSIS needs? problems! Bias 

16. PURPOSE OF APPLYING PCM “ POOR” PRESENT SITUATION PLAN (LogFrame) IMPROVED SITUATION ANALYSIS problems! functional relationships SUPPLIERS   RECIPIENTS

17. Justifying the activity Reasoning from the activities upwards

18. Subsidy Enhanced production Raised income Competition more efficient Shortage of skilled workers ? Workers trained

19. Objective Oriented Planning “ FORKING”

20. MODEL STRUCTURE OBJECTIVE TREE

21. FROM OBJECTIVE TREE TO PLANNING

22. Project intervention + Assumptions

23. Logical Framework Matrix Overall Objectives Project Purpose Results Activities O.V.I.’s O.V.I.’s S.o.V.’s S.o.V.’s Assumptions Assumptions Assumptions Pre-conditions Means Costs

24. Planning starts at the Project Purpose: Expresses improvements experienced by beneficiaries Why the beneficiaries need the project the utilisation of the services (results) provided by the project

25. Results: Expresses objectives received by the beneficiaries What ‘services’ will be received by the beneficiaries not only delivered by the intervention / project (Outputs)

26. Designing sustainable projects benefits time

27. Factors affecting sustainability 1. Policy support 2. Appropriate technology 3. Environmental protection 4. Socio-cultural aspects; women in development 5. Institutional and management capacity 6. Economic and financial viability

29. BASIC STANDARD FORMAT 1. Summary 2. Background 3. Intervention 4. Assumptions 5. Implementation 6. Factors ensuring sustainability 7. Monitoring and evaluation 8. Conclusions and proposals

31. SIX ESSENTIAL MESSAGES OF PCM Adhere to phases in the cycle Increase the involvement of beneficiaries Prepare consistent project design Consider sustainability issues in planning Aim at transparency in documentation Create a framework for learning

32. Quality Criteria for Planning and Evaluation Procedures and transparency Relevance and Utility Feasibility and Effectiveness Sustainability (Cost-effectiveness?)

33. Contribution of PCM towards aid effectiveness

34. May I wish you all the success with the application of these PCM concepts and tools ! Hopefully these will contribute to you becoming even a better professional !