The document introduces the principles of project management in innovation projects, highlighting the importance of defining project aims, objectives, deliverables, organization, risks, and schedules. It emphasizes a visual/agile approach using tools like the project canvas to facilitate effective project management. The document also discusses regular status meetings and various digital tools to improve project management efficiency.

1. Product Development Project
– project management an introduction
Dr Shaun West

2. West, 2017
Introduction
PDP – project management input
… to describe an visual/agile approach to project management
The aim is to provide a basic
introduction to project
management and what it
means for Innovation
projects.
This is not a full set of project
management tools….
… to show two projects where project management was important
Purpose of this paper
What do we need to do to help us to better manage our projects?
Problem

3. West, 2017
Introduction
Why do we need project management?

4. West, 2017
Introduction
Why do we need project management?
Source: Google ”project management culture” and select images

5. West, 2017
Context
This introduction to project management about the approach not the tools
Buy the PMI’s ”Project Management Body of
Knowledge” if you want to read about
project management tools.

6. West, 2017
Context
The focus will be on create and deliver
Create Phase
- Develop a project plan (using the project
canvas) suitable for an innovation project
Deliver Phase
- Install an agile project process (to deliver
prototypes quick to gain new insights) to
ensure efficient and effective project
delivery

7. West, 2017
Project canvas
Create phase
The outcomes expected is to have a project
plan that the customer agrees to, it should
include:
- aim and objectives
- resources
- budget
- milestone and timescales

8. West, 2017
Project canvas
Project aim
The whole team and the coach should be
able to understand the project aim.
”The aim of this project is to deliver a IOT
enabled football to help football trainers to
monitor and improve their teams skills”
The aim takes time to write!

9. West, 2017
Project canvas
Project objectives
The aim should be supported with 3-5
measureable objectives (critical aspects of
the use case for the project)
The aim of the project is supported by the
following objectives:
1. to be completed by 1 April
2. to cost less then 20CHF
3. to be operated without batteries

10. West, 2017
Project canvas
Deliverables (in this case)
The aim and objectives are then supported
with deliverables. These are more detailed
and should be grouped to support the
objectives.
Consider milestones, exams, reports etc.
Define who is responsible for them and what
they should include

11. West, 2017
Project canvas
Organization
This should describe the team. Who is taking
responsibility for what. It helps if you
provide contact details as well.

12. West, 2017
Project canvas
Risks
List your risks and post the top five risks on
the project canvas. You will have more risks
and you need to manage them actively.
Some are material, some are in your control,
some are not under your control!
When you identify how to mitigate a risk you
need to create a task.
Risk management should not create
”unnecessary paperwork”

13. West, 2017
Project canvas
Project schedule
Group tasks into work streams, list out the
tasks (on stickies), show the critical path,
show who is responsible.
Tasks can be further detailed out on task
cards.
Remember you will not know everything
today and that tasks take twice as long as
planned!

14. West, 2017
Project status
Deliver phase
The outcomes expected are :
- to deliver on time, to budget and to quality
- to deal with risks and project changes.

15. West, 2017
Project status
Deliver phase
Hold a status meeting every week – all
voices have equal weight!
Individual updates should take max 10 mins
The status meeting should take 15 minutes
Any team member may raise a flag
Update the project canvas (if required)

16. West, 2017
Closing
Thoughts on technologies
Cards, posters and stickies work well
Digital tools can also help
(iphone, OfficeLens, Whatsapp, Trello,
Meistertask, Slack, Asana, Box, Skype…)
Find what works for your team and your
project
… it is about doing the right thing
in the right way…

17. West, 2017
Closing
Main resource

18. West, 2017
Closing
PDP – project management input
Understanding of the importance of project management
Simple tools to help you manage your PDP projects
A canvas to help you define the project plan
Using two visual canvases
you will find it is possible to
manage innovation projects
in an agile and inclusive way
A canvas to help you share the proejct status with the team