The document provides an overview of project management software, detailing its role in automating project processes and facilitating collaboration among stakeholders. It discusses the challenges of project management, the benefits of using specialized software, and emphasizes the importance of effective execution, resource utilization, and risk management for achieving business excellence. Key features of the Touchbase project management software by ProductDossier include project and portfolio management, financial management, and enhanced analytics capabilities.

1. Introduction To
Project
Mangement
Software
.
By ProductDossier Solutions

2. Key Topics
• Introduction to a Project and Project Management
• Project Management Software
• How a Project management tool helps achieve
Business Excellence?
• Things to look for in a Project Management Software
• Advantages of project management software
• TouchBase Project Management Software by
ProductDossier Solutions

3. A project is temporary in that it has a defined beginning and end in time, and therefore defined
scope and resources.
And a project is unique in that it is not a routine operation, but a specific set of operations designed
to accomplish a singular goal. So a project team often includes people who don’t usually work
together – sometimes from different organizations and across multiple geographies.
The development of software for an improved business process, the construction of a building or
bridge, the relief effort after a natural disaster, the expansion of sales into a new geographic
market — all are projects.
And all must be expertly managed to deliver the on-time, on-budget results, learning and
integration that organizations need.
Introduction to a Project

4. Project management is the application of knowledge, skills, tools, and techniques to project
activities to meet the project requirements.
It has always been practiced informally, but began to emerge as a distinct profession in the mid-
20th century.
Project management processes fall into five groups:
• Initiating
• Planning
• Executing
• Monitoring and Controlling
• Closing
Project management knowledge draws on ten areas:
Integration, Scope, Time, Cost, Quality, Procurement
Human resources, Communications, Risk management and
Stakeholder management
All management is concerned with these, of course. But project management brings a unique focus
shaped by the goals, resources and schedule of each project.
Introduction to Project Management

5. • It is a tool to automate PM processes starting with scheduling,
resource management, document management, procurement to
invoicing and customer satisfaction
• It is a collaborative tool that can bring all the project stakeholders
on the same page and can help them achieve project objectives
as a team
• It is generally integrated with existing IT landscape to push and
pull the required data to be able to give a one window visibility
into all the aspects of the project
• It shows required dashboards and reports to different types of
stakeholders for better insights and decision making
Some of the tasks the software does are listed below:
• Defining the project
• Planning the project
• Allocating resources to the project
• Timing the project
• Following, Reporting and Controlling
• Producing the result.
Project Management Software

6. Main Challenges
Faster response to internal
stakeholders and customers
Reducing deviation between
planned vs. actual profitability
Improving resource utilization
Quality of deliverables and
customer satisfaction
Solution: A Quote to CASH process consisting of enquiry and
proposal management, project initiation and financial set up,
project planning and execution, knowledge management,
quality, and resource management were implemented
Quantitative Benefits Qualitative Benefits
Deviation between planned
vs actual profitability reduced
to 5%
With better project execution
system in place, ability to win
customer orders improved
significantly
Project initiation time
reduced from 2 days to 2
hours
Employee Productivity went
up as processes & quality
checks lead to FTR (First time
Right)
Reduction in number of NCs
(non-conformities).
External defects reduced by
50% to 60%
Having Risk Management
process in place, risk
mitigation process led to
minimizing the loss due to risk
occurrence
Domain: Engineering Services
and Solutions/Software
Services
How a Project management achieves Business Excellence?

7. Partnership Based
Approach
Flexible
Architecture
Features and
Offerings
B
U
S
I
N
E
S
S
E
X
C
E
L
L
E
N
C
E
Supports Future Business
Growth
Things to look for in a Project Management Software

8. • Reduced Project Execution Time
• Integrating Financials and Engineering
• Optimum Resource Utilization
• Improved Growth and Profitability
• Real Time and actionable Analytics
• Structured Product Development Process
• Faster Time to Market
• Collaboration and Communication
• Higher Quality and Customer Satisfaction
• Visibility into Future Sales forecast from
New Product Development
Advantages of project management software

9. TouchBase Project and Portfolio Management
Software provides state of the art technology platform its inbuilt industry
domain knowledge makes it very relevant for organizations and hence drives
business transformation at a faster rate. While the specifics of benefits can be
identified for each customer based on their implementation.
Touchbase by Productdossier includes
• Project and Portfolio Management
• Resource Management
• Project Financials
• Supply Chain Management
• Sales Management
• Quality Management
• Content Management
• Customer Facing
• Employee Self Service
• Enterprise collaboration
• Browsing and Anayxzing by product Category
TouchBase Project Management Software by ProductDossier Solutions

10. Thank You!