This document provides an outline for the organizational planning of a film production. It includes details about the production team members and their roles. It also describes the filming locations, including both physical and virtual sets. A risk assessment and contingency plan are suggested to mitigate potential issues. A production schedule is included showing the planned filming and post-production work over several weeks. Call sheets, clearance forms, footage and editing logs are also referenced as parts of the planning process.

1. Section 2
Organisational Planning

2. Production Group Info
• Include names, contact info, and defined roles at difference stages of
production, using a table is suggested
• Arran Bull: lead actor
• Shahzaib Yaqoob: camera whenever I am in shot
• Me: direction, camera, CGI effects, editing, acting

3. Location information
• Information and images of your location[s] for filming
• You should have address details, clearance/premissions for filming,
recce photos and floorplans [including camera, equipment and
cast/crew layouts]
• Where possible, have a plan B fallback location option
• Assess each location for any issues and suggest solutions

4. Location information
• Much of the locations are digital and the lead actor will be Chroma keyed into the virtual
environment. The layout of the virtual environment is shown above and is deliberately
designed to be disorientating to heighten tension. The same production technique is
used in Stanley Kubrick’s 1980 psychological horror film “The Shining”, in which the
layout of the hotel is deliberately disorientating for the same effect. I have also chosen a
virtual set instead of a physical one as my film takes place in a computer, so a virtual set
would be more appropriate. A virtual set is also easy to construct and is more cost
effective than a physical set. I also decided to use this just because I have the right
software at my disposal outside of class.

5. Location information
• Physical sets take place in York College. As this is my workplace, this increases
convenience. The portions in the building that feature are the front entrance
and my classroom. I also use the green screen studio to implement my live-
action subject into the virtual environment. Use of a green screen is faster and
more practical than manual masking, though there are some sections where I
had to perform the latter.

6. Risk Assessment
• Risk Assess each separate filming location using the provided form in
the pre-production folder on Blackboard and insert into your
powerpoint
• Completing a generic filming assessment would be a start, then you
can add specialist/site specific risks as you progress your production
• Remember, a Risk Assessment is an ongoing document, you should
evaluate if anything changes in production and when you put control
measures in place

7. Contingency Planning
• Things go wrong
• Your contingency plan is there to give you a backup or to minimise
the effect on production
• You should consider the following areas: Technical, Location,
Personnel and Organisational areas [about 5 potential issues for
each]
• Use the form in pre-production folder on Blackboard

8. Production Schedule
• Provide an outline of what you will do on which days during
production
Date Filming Effects/Editing
23rd Apr-27th Apr --------- Construct virtual sets’
basic shape
28th Apr-29th Apr Establish virtual
camerawork
Finishing touches to
virtual set shape
30th Apr-4th May Continue with virtual
camera
Develop graphics for
virtual set/CGI effects
5th May-6th May --------- Continue developing CGI
7th May-11th May Film live-action sections Start developing special
effects with both live
action and CGI
12th May-13th May --------- Make final improvements
to CGI
14th May-19th May --------- Finish off special effects
and compose film

9. Call sheets
• Complete a call sheet for each production activity
• Forms are on Blackboard
• Insert into powerpoint here

10. Clearance and Permissions
• Any place you film and anyone you use in the filming of your video
must have a completed form
• Blank forms are on Blackboard for you to complete and insert here

12. Section 3
Footage log

13. • Templates on BB to insert here
• You should have a record of all you have shot and your choices as to
whether you will use the shot or what needs to be done to it [or if it
needs re-filming!]

14. Section 4
Edit process log

15. • Templates on BB to insert here
• Track your decisions during editing and post production
• Includes screenshots of the timeline, before and after images of your
process and reflections on what you have done

16. Section 5
Soundtrack Planning