PRINCE2 quick guide

Certify in PRINCE2 ®
– the world’s most popular project management
methodology – to enhance your chances of project success
HARRYBAKER
Training Institute
...we simplify and make learning fun

Contents
1 What is PRINCE2 ®
? 3
2 History of PRINCE2 3
3 Benefits of PRINCE2 3
4 Principles 4
5 Themes 4
6
7
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9
10
12
13
14
11
Processes 5
The project environment
The PRINCE2 Exam
Why Choose HARRYBAKER
When you train with HARRYBAKER
Testimonials
Meet our Lead Trainer
Fee Options
Quality Guarantee
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www.harrybakerprofessionals.cominfo@harrybakerprofessionals.com+234 802 839 1360 | +2347085840705 | +441618502005

1 What is PRINCE2®
?
2
1975: PROMPTII
Project Resource Organisation
Management and Planning
Techniques bySimpact System
1979: CCTA - UK Govt.
Central Computing and
Telecommunication Agency
adopted– PROMPTII
1989: PRINCE
Project IN Controlled Environment
by CCTA
1996: PRINCE2
Project IN Controlled Environment 2
2009: PRINCE2
Major Revision
Developed as a response to an
outcry that computer projects were
overrunning on time estimated for
completion and original budgets – at
times double, treble or even ten-
times the original estimates
CCTA adopted PROMPTII for
all information systems
projects which led to the
development 10 years later
Published by UK Govt. agency
– CCTA and became the UK
standard for all govt.
information system projects
An upgrade to remove rigidity
and increase its application to
any type & size of project
within any industry or sector
A major revision – method made
simpler and more easily customisable
– a common request from users
new 2009 version has 7 principles not
in previous versions
2014: PRINCE2
PRINCE2 is now owned
new by a new company called AXELOS Ltd.
Axelos is a joint venture between UK
Government and a business
outsourcer, Capita.
History of PRINCE2®
With a strong focus on business justification, PRINCE2 provides
a framework covering the wide variety of disciplines and
activities required within
a project.
PRINCE2 is a non-proprietary method used extensively in more
than 150 countries around the world, and its take-up grows
daily. It is widely considered as the leading method in project
management, with in excess of 20,000 organizations already
benefiting from its pioneering and trusted approach. This is
largely due to the fact that PRINCE2 is truly generic: it can be
applied to any project regardless of scale, type, organization,
geography or culture.
PRINCE2 comprises a set of principles, a set of control themes, a
process lifecycle and guidance on matching the method to the
project’s environment (see Figure 1).
PRINCE2 provides a process model for managing a project. This
consists of a set of activities that are required to direct, manage
and deliver a project.
Learn how to manage projects or to work in a project
environment using the most internationally recognized
project management method.
Ensure that team members focus on the viability of the
project in relation to its business case objectives –
rather than simply seeing the completion of the project
as an end in itself.
Promote consistency of project work and the ability to
reuse project assets while facilitating staff mobility and
reducing the impact of personnel changes/handovers.
It provides explicit deﬁnitions of roles and
responsibilities so that everyone understands
what is expected of them and what to expect of
others.
Design plans and reports to meet the needs of each
level in the project team and Project Board, improving
communication and control.
Mitigate perceived problems and issues and focus on
the viability of the project throughout.
Evaluate the project portfolio bring clarity and allow
improvements in reviewing projects.
Earn 35 PDU’s (applicable to only PMP)
3
®
Benefits of PRINCE2
®
Adopting PRINCE2 provides your organization’s projects
with:

PROJECT ENVIRONMENT
PRINCE2 PROCESSES
PRINCE2 THEMES
PRINCE2 PRINCIPLES
Progr ess
Busines s
Case
Organization
Quality
Plans
Ris k
Change
Figure 1 Structure of PRINCE2
4 Principles
5 Themes The set of PRINCE2 themes describes:
How baselines for benefits, risks, scope, quality, cost and time
are established (in the Business Case, quality and plans themes)
How the project management team monitors and controls
the work as the project progresses (in the progress, quality,
change and risk themes).
The organization theme supports the other themes with a
structure of roles and responsibilities with clear paths for
delegation and escalation.
Principle Definition
Continued business justification A PRINCE2 project has continued business justification
Learn from experience
PRINCE2 project teams learn from previous experience
(lessons are sought, recorded and acted upon throughout
the life of the project)
Defined roles and responsibilities
A PRINCE2 project has defined and agreed roles and
responsibilities with an organizational structure that engages
the business, user and supplier stakeholder interests
Manage by stages
A PRINCE2 project is planned, monitored and controlled on a
stage-by-stage basis
Manage by exception
A PRINCE2 project has defined tolerances for each project
objective to establish limits of delegated authority
Focus on products
A PRINCE2 project focuses on the definition and delivery of
products, in particular their quality requirements
Tailor to suit the project
environment
PRINCE2 is tailored to suit the project’s size, environment,
complexity, importance, capability and risk
The PRINCE2 principles are the guiding obligations for good
practice that a project should follow if it is using PRINCE2.
These are derived from lessons, both good and bad, that
have affected project success.
The PRINCE2 themes are those aspects of project manage-
ment that need to be addressed continually throughout the
project lifecycle (i.e. not once only). They provide guidance on
how the process should be performed. For example, numerous
processes in PRINCE2 involve creating or approving plans and
explanatory guidance on this can be found in the plans theme.
Figure 1 Structure of PRINCE2
The principles provide a framework of good practice for those people
involved in a project – ensuring that the method is not applied in an
overly prescriptive way or in name only, but applied in a way sufficient
to contribute to the success of the project.

Theme Questions answered by the theme
Business Case Why?
Organization Who?
Quality What?
Plans How? How much? When?
Risk What if?
Change What’s the impact?
Progress Where are we now? Where are we going? Should we carry on?
6 Processes
PRINCE2 provides a process model for managing a project. This
consists of a set of activities that are required to direct, manage
and deliver a project.
Starting up a Project: Covers the pre-project activities required
to commission the project and to gain commitment from
corporate or programme management to invest in project
initiation by answering the question: ‘Do we have a viable and
worthwhile project?’
Directing a Project: Describes the Project Board’s activities in
exercising overall project control. The activities focus on the
decision making necessary for Project Board members to fulfil
their accountabilities successfully while delegating the day-to-
day management of the project to the Project Manager.
Initiating a Project: Describes the activities the Project Manager
must lead in order to establish the project on a sound foundation.
Every PRINCE2 project has an initiation stage. The key deliverable
from this stage is the Project Initiation Documentation, which
includes an overall Project Plan and defines baselines for the six
project performance targets of time, cost, quality, scope, risk
and benefits.
Managing a Stage Boundary: Describes the activities the Project
Manager must undertake to provide the Project Board with
sufficient information to enable it to review the success of the
current stage, approve the next Stage Plan, review the updated
Project Plan and confirm continued business justification and
acceptability of the risks.
Controlling a Stage: Describes how the Project Manager
manages the project execution/delivery activity during a stage,
and reports progress and exceptions to the Project Board.
Figure 2 PRINCE2 process model
Dire cting a Projec t
Pre-projec t
Initiation
stage
Subsequent
delivery stage(s)
Final delivery
stage
Star ting
up a
Projec t
Managing
a St age
Boundar y
Managing
a St age
Boundar y
Closing
a Projec t
Init iating
a Projec t
Contro lling a St age Contro lling a St age
Managing Produc t Delivery
Directing
Managing
Delivering Managing
Produc t Delivery
Managing Product Delivery: Addresses the Team Manager’s role
in supervising the detailed work of creating the project’s prod-
ucts and provides the link between the Project Manager and the
teams undertaking the project work.
Closing a Project: Describes the closure activity towards the end
of the final stage of the project. The Project Manager leads the
process which provides for an orderly decommissioning, including
any remaining project acceptance and handover requirements.

Multiple choice
75 questions per paper
5 questions to be trial and not counted in scores
35 marks required to pass (out of 70 available) - 50%
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Tailoring to project environment
Embedding (done by the organization
to adopt PRINCE2)
Tailoring (done by the project management
team to adapt the method to the context of a
specific project)
Focus on:
Process responsibilities
Scaling rules/guidance (e.g. score card)
Standards (templates, definitions)
Training and development
Integration with business processes
Tools
Process assurance.
Focus on:
Adapting the themes (through the strategies
and controls)
Incorporating specific terms/language
Revising the Product Descriptions for the
management products
Revising the role descriptions for the PRINCE2
project roles
Adjusting the processes to match the above.
It is a PRINCE2 principle that the method must be tailored to suit the particular project context.
Tailoring refers to the measures taken to apply the method properly to an individual project, ensuring that the amount of governance,
planning and control is appropriate – neither too burdensome for a simple project nor too informal for a large or complex project.
The adoption of PRINCE2 across an organization is known as embedding.
Foundation Level
Foundation Exam Format
Practitioner Level
Practitioner Exam Format
The PRINCE2 Exam
The purpose of the foundation level is to confirm you have
sufficient knowledge and understanding of the PRINCE2 method
to be able to work effectively with, or as a member of, a project
management team working within an environment supporting
PRINCE2. The foundation level is also a pre-requisite for the
practitioner certification.
The purpose of the practitioner level is to confirm you have
achieved sufficient understanding of how to apply and tailor
PRINCE2 in a scenario situation.
60 minutes duration
Closed book.
Open book exam (official PRINCE2 manual only).
Two-and-a-half hours (150 minutes) duration, no additional reading time
44 marks or more required to pass (out of 80 available) - 55%
8 questions - 10 question items per question, each worth one mark
Objective testing

When you train with Harrybaker
Why choose HARRYBAKER
Testimonials
Harrybaker Professionals is an Accredited Training Organisation,
assessed by AXELOS Ltd, APMG international and PMI USA every
year to check that we have quality processes, course materials and
trainers to give you the best possible PRINCE2 training and our other
accredited courses
Excellent PRINCE2®examination pass rates consistently above the
national average for PRINCE2®Foundation and Practitioner qualifica-
tions (99.9% Foundation and 92% Practitioner)
Trainers who are experienced project managers and who can advise
you on how to apply PRINCE2®to your work situation, give examples
of the benefits of PRINCE2®and provide a sounding board for your
ideas about what PRINCE2®means to you
Professionally trained trainers, who are part of our Harrybaker
Excellence Train the Trainer programme:
Attending specially commissioned train the trainer events
throughout the year
Attending other qualification based courses and taking
examinations themselves so they know how it feels!
Regularly updated course materials and sample papers to ensure our
courses are as enjoyable, relevant to the real world and up to date as
possible
Financial Analyst C&C London –
Lloyd Kashimba
“Very well structured lectures. I had no
experience of project management when I
first walked in class, by the end of the
course I felt like a professional. I definitely
recommend this course to anyone
considering a career in PM.”
Senior Business Relationship
Manager at AstraZeneca London
– Mark Devaney
“Deji did a great job of making the
PRINCE2 class interesting and engaging. I
didn’t just pass the exam, I learned a lot
and completed the course feeling
motivated and energised.”
NHS London – Chinasa Uzor.”
“I am sure I couldn’t have had a better trainer
than Deji (HarryBaker Professionals). He had
good knowledge of the course content and its
practical application. The class was very
interactive and engaging. Though the course
content was heavy however Deji made it light
by bringing fun into the classroom. He drew
examples from his personal experiences which
made it real. I would recommend him to
anyone there hoping to get some training from
HARRYBAKER Professionals.”
Metallurgy Switzerland– Cao Cuong
“
I was enrolled shortly before the beginning of
the training and was a little bit worry about the
certification. Fortunately the trainer was Deji
and Deji was really a great trainer: very
enthusiastic, dynamic, completely master the
Project Management matter. Deji do not only
communicate his knowledge but also his
enthusiasm. I rarely do this but this time I do
not hesitate. I fully recommend Deji as trainer
as Deji is the best trainer I have ever had. I
would also to thank Deji for the great training
we had.”
‘’I was a bit jittery about writing both the Foundation and Practitioner examinations at
the same time; I didn’t want to lose money! However, I kept getting good referrals about
HARRYBAKER Professionals and this was not limited to the Organization as a whole but
particularly, the trainer – Deji Ariyo. Right from the first class, I knew I’d made the best
decision of being trained by Deji. One thing I noticed almost immediately was how he
could relate each theme with a hypothetical or real life situation; and trust me, it stuck!
I didn’t have to think hard to remember how to apply what I’d learned in class. Permit
me to say, the training is rigorous albeit interesting! I remember Deji saying, “Just listen
to me and you’ll be fine.” Trust me, we did listen and everything went well.
I passed both my Foundation and Practitioner examinations very well and my experience
at HARRYBAKER will definitely encourage me to take some new certifications soonest.
Yes, before I forget, I recommended HARRYBAKER to a friend who had written the
Foundation exams three years before…she passed the Practitioner exams and could also
validate all what I’d told her about the trainer."
Mainstreet Bank – Yinka Adeyemo
Before the course
Receive the PRINCE2® original text book –“Managing
Successful Projects with PRINCE2’’
Unlimited pre-course access to our award winning
PRINCE2 e-learning on harrybakerportal.com , where you
can study using our online platform and find lots of
information to help you prepare for the course
Pre-course work book with activities, questions and
suggested pages to read and mark up in the official text
book
On-line access to a trainer for any questions that you have
about PRINCE2®
Quizzes and sample examination papers to test your
knowledge
During the course
Course materials including maps, games, puzzles, slides,
activities and sample examination papers
Experienced trainers who know how to manage projects
and how to apply PRINCE2® in the‘real world’
Activities to help you understand how to use PRINCE2®
and how to pass the examinations
After the course
Use the Harrybaker Knowledge Centre to stay up to date
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You deserve to be trained by the best, don’t settle for less:
B.Sc. Biochemistry | | PRINCE2 Practitioner & Professional | Risk Management (M_o_R) | Project,
| Programme Management (MSP) | Portfolio Management (MoP) | PMP |
Value Management (MoV) | Project & Programme Sponsorship (PPS) | Project Mgt in NGOs (PMD Pro) | Six Sigma |
ITIL Expert | | Better Business Case (BBC) | Earned Value Management (Earned Value).
Work Experience:
HARRYBAKER Professionals | PPPRA (Project Consultant) | | MTN
(Strategy Facilitation) | Murray International Group, UK – (Project Manager) | British Sky Broadcasting(BSkyB) UK –
Project Manager | Vodafone UK – Project Manager | Charteris UK – Project Manager | nPower UK | ChevronTexaco
| Gateway Bank | UACN | etc
Meet our Lead Trainer – Deji Ariyo
Fee Options
Success in PRINCE2 exams is determined by the quality of preparation put into the pre-course reading. We are
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if this will be required.
If you would like to secure a space on the course or for the materials to be dispatched you can either make a Bank
Transfer or Cash Payment
Payment details:
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Account name: Harrybaker Professionals Ltd.
2017 505 172.
Branch: Kofo Abayomi , Apapa, Lagos
Please it is important you notify us as soon as payment is made so that we can dispatch your pre-course materials without
delay.
Courses Exam Only (Paper
Based)
Exam Only
(online)
eLearning Blended (2 days +
eLearning)
Classroom (5 days)
Founda on Only N , 000* N , 000* N85, 000 N100, 000 N135, 000
Prac oner Only N100,000* N100,0 000* N105, 000 N120, 000 N150, 000
Founda on + Prac oner N170, 000* N170, 000* N175, 000 N185, 000 N210, 000
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+ Exam

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