Primavera P6 EPPM can be implemented in complex healthcare environments to provide a central system for project management and analytics. It integrates with ERP systems and allows all departments to access project status and measures. Successful implementation requires planning, identifying stakeholders, governance, training, and testing. Tight integration with ERP provides advantages and analytics reveal large returns by improving project selection, costs, and timelines. EPPM drives status reporting, performance, and risk management to uncover portfolio value when aligned with business goals.

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COLLABORATE 12 Copyright 2012 by Troy Wyatt 1
Primavera P6 In a Complex Healthcare Environment
Troy A. Wyatt, Volantic, Inc.
Introduction
There are many measurable business specific reasons for Enterprise Project Portfolio Management (EPPM).
As our business landscape continues to evolve, the need to continually enhance the governance and control of
our business processes and of our existing resources and quickly identify key business indicators that
influence business decisions is paramount to the success and growth of an organization. Constant change
has quickly brought EPPM to the forefront of corporate agendas. Enterprise Portfolio Management when
deployed from an enterprise approach and can increase the success rate and return on value the enterprise
and build repeatable value in our organizations. EPPM when aligned with the whole enterprise system and
processes can produce significant results in value, both from a financial prospective, but an increase in positive
culture.
Oracle Primavera P6 EPPM and associated applications are implemented for specific uses in complex
healthcare environments in conjunction with and architected for ERP integrations and enterprise analytics. The
Creation of a central system of truth with repeatable processes and enterprise analytics can provide the
needed direction and guidance to the Project Management Office and the wide range of business units and
priorities that make up the healthcare landscape. The EPPM implementation and management is a one-stop
gateway for all departments and resources within the organization.
By directly aligning a well-defined project intake and measurement strategy with EPPM, the complete
organization is able to see status and measure value instantaneously and without having to once again log into
another system. Portfolio Managers are able to do a ‘GLOBAL’ search for select project analytics such as
mandatory resource availability or project alignment to corporate objectives. Using advanced content
management; the project progress can be easily monitored and reported on.
In addition, Resources and Managers are able to view the entire project or portfolio state, plan their activities
and even report directly simply with a single click. This result is a direct savings on the expensive time for the
resources and provides a more efficient experience as well. The organizations also benefit from additional cost
savings from reduced efforts on follow up from decreased reminder activities.
This session will provide a concise road map for the planning, implementation and delivery of Oracle
Primavera P6 EPPM and PPM. Volantic will present the value and the challenges of delivering Enterprise
Portfolio Project Management across all aspects of a diverse and complex healthcare business landscape. To
accomplish this, true “Business Processes” must be pervasive and have the ability to deliver measurable
results. By looking at the project selection and delivery process as a whole the business can drive underlying
success, EPPM can become a core value creator for both the Project Delivery Resources and the
Organization.

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Core
Deliverables:
UNDERSTANDING THE "VALUE MATRIX" OF ENTERPRISE PORTFOLIO PROJECT MANAGEMENT.
PROVIDE A ROAD MAP TO A SUCCESSFUL IMPLEMENTATION OF EPPM.
HOW TO DERIVE A TRUE ROI FROM AN EMMP IMPLEMENTATION.
Understanding the “Value Matrix” of your Healthcare Portfolio
To truly understand the Value of an integrated Enterprise Project Portfolio Management system, it is important
to view the project goals within the Value Matrix of tools and functions contained within the EPPM architecture
and how these are adapted too a companies internal business processes.
Oracle’s Primavera P6 Enterprise Project Portfolio Management facilitates the business processes of
prioritizing enterprise portfolios, planning and executing the selected projects and programs to create business
value, and tightly integrates project information with financial, HR and capital asset management information.
Successful management of these processes ensures alignment of strategy with planning and execution of all
of an organization’s projects, supports balanced resource utilization and focuses the most critical resources on
the most strategic, highest-return projects, maximizing ROI and allowing for repeatable success while lowering
costs and/or increasing revenue.
Companies that achieve PPM excellence experience a 19% higher revenue growth rate than those having an
informal approach to managing multiple projects across the organization. In short, effective Project Portfolio
Management yields results. CIO Magazine Study
Almost anyone who has looked into the return on a PPM software investment has seen massive triple-digit
returns advertised by these vendors. But is it true? The answer is, "Yes – It can be“. A Total Economic
Impact™ (TEI) analysis shows that a comprehensive PPM tool investment is likely to provide an ROI of more
than 250% Forrester Report: The ROI of PPM Tools – May 2009
Delivering Business value, EPPM provides maximum value from innovation and business investments. The
ability to align strategy, execution and business results’ ensure that all projects & programs are aligned with
enterprise objectives. Stakeholders benefit for a single version of the truth where all project related, mission-
critical information is within a single integrated solution. This allows the unification of business units and project
teams with the goals of the organization. This provides the ability to plan and manage global project activities
and project performance performances.
The most direct value gained from EPPM is the repeatable predictability of project success. EPPM when
implemented as a enterprise focus in the global application architecture will provide improved decision making
by enabling the standardization required to better execute enterprise process, enhance productivity and overall
business value.
By focusing the design and Architecture on very specific and measurable project methodologies, governance
and business processes, a rapid and valuable EPPM implementation can be completed. This coupled with
analytics, resources value and compliance, are the highest value creators for Enterprise Project Portfolio
Management.

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Successful implementation of Primavera P6 EPPM/PPM
To achieve success in your implementation of Enterprise Project Portfolio Management, it is very important to
spend a measured amount of time planning. There are many pitfalls and challenges associated with this type
of application implementation. The challenges exist in both technical and in process adaptation. This section is
intended to covey some of the high risk issues that will glean high reward if planned for in advance.
The core technical challenges appear in ERP Integration and setup. Documenting the data interchange, data
ownership and content source is paramount. The core process issues are the planning of a step-by-step
implementation. Thinking ahead will prevent multiple steps to achieve simple actions and reduce the need for
customizations.
Ingredients for successful implementation:
Communication: Create and manage a detailed communication plan involving the various stages of plan down
to pilot testing and Go-Live plan.
Identify ownership: Stake holders: System and Content owners, collaborators and Power users
Identify the Project Team and appropriate Resources: Keep in mind that you need to have a strong Integration
resource for ERP data connectivity.
Governance is the King: Ensure that all governance and methodologies that will be used for EPPM are
identified in the initial design phase. Ensure that there is a plan to provide migration to the EPPM system.
Plan ahead for the Project Population: Define the Learning Environments and Change Management Group
formations. It is not necessary to replicate the Organization structure as exists in HCM into EPPM. Leverage
the flexibility to construct Resource Environments to meet the needs and the extensive scheduling tool.
Fit-Gap analysis: This will enable the avoidance of pitfalls and map out the customizations required well in
advance. A good Conference Room Pilot (CRP) will be a very useful tool to conceptualize the ultimate solution
and phasing.
Sign-off from the stakeholders: Obtain consensus on the Configuration/setup document, Business process
modification, customizations and content management processes.
Training Plan: Training is of paramount importance when moving to EPPM and removes 90% of the resistance
from Power users and Self service users. Using UPK and online availability of training kits will be a good idea.
Data migration plans: Training Resources, PM and Resource Training must be carefully planned for migration.
Some other keys to success that are sometimes overlooked or performed late in the process are to develop
your test scenarios in the design phase. Performing this type of work in the early stages of the project will allow
seamless testing and verification of the implementation to the defined business goals. Prepare and Stage
environments for step-by-step progression and phased department delivery based on strategic value to the
business.

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How to derive a true ROI from EPPM
Doing
the
right
Projects,
Doing
the
projects
right….
Integration with the ERP system is the true distinguisher from other EPPM systems; Tight and open integration
with ERP provides a great advantage for EPPM. Appropriate configuration and usage of corporate wide
reporting and analytics reveals a very large return. The tools within EPPM provide the ability to easily adopt
and manage most types of projects and resources that organizations use currently and also provides a
platform to leverage future process capabilities The introduction of the portfolio enhances the management
population experience and integrates business unit specific dashboards to view, plan and manage their entire
business objectives and projects in a single place. Applying integration to ERP data and other enterprise
features can be leveraged effectively and provide a more integrated and repeatable project experience.
Everything resolves around projects. Resources, programs, capacity planning and demand management when
aligned with the core business goals and values yields significant reductions in projects cost and project time to
market. EPPM when used to drive status (actuals), performance reporting, and risk management with roles
based dashboards is the key to uncovering the value in your portfolio.
With the Analytics and OBIEE applications EPPM provides the ability to tightly integrate at the operations level
with other ERP modules such as EBS, PeopleSoft, JDEdwards and so on. This allows a seamless integration
for the entire suite of applications for the organization with centralized data availability.
Conclusion
The Oracle Enterprise Project Portfolio Management application is a powerful and robust tool that can quickly
enable change and drive a rapid and measurable change within an organization. The platform adapts and
integrates well with all facets of the business. The key to the seamless integration that has been built into the
application rests on the AIA connectivity with robust web services. This integration provides “out of the box”
functionality.
Focusing on Value, design and ROI provides a valuable business case for improving the organizations ability
to select and deliver projects across the enterprise.
The Oracle EPPM integration strategy supports the evolution of Enterprise Project Portfolio Management
expenditure to a strategic investment, driving business results and building competitive advantage.