The document proposes using QOREX business management software to manage programs and projects. This would allow routine progress updates to be compiled into snapshot and highlight reports with minimal effort, reducing the time spent on report production by around 90%. The benefits are less time and effort spent producing reports, more succinct impactful information for report recipients, and freeing up PMO staff for more value-added work. Key steps are training staff on QOREX and producing automated reports to validate the benefits of reduced reporting costs and improved project performance over time.

1. COMMERCIAL IN CONFIDENCE
Copyright © 2018 QOREX Limited
QOREX Simplified Business Case – PMO Management and Reporting
The Proposal: Running a Programme and Project Management Office typically includes a significant amount of administration. Skilled PMO staff often spend up to
50% of their time carrying out relatively unskilled report production. The vast majority of time, effort and materials invested in report production can be eliminated
when using QOREX to manage the Programmes and Projects within the organisation.
The Situation The Strategy The Tactics
The Big Idea
Using QOREX Business Management Software to
manage Programmes and Projects increases the
likelihood of them being successful. The progress
captured routinely as part of the management process
can, with minimal intervention, be compiled into
snapshot and highlight reports that then only requires
expert commentary to convey key messages to the
reader.
Target customers
This solution benefits 3 groups, the report authors –
who will spend less time and effort producing reports;
the report recipients – who will be provided with
succinct, impactful information in a consistent way,
making it easier for them to make value contributions
/ decisions; those relying on the benefits of the
projects and programmes.
Size of the opportunity
This solution will positively impact all future
investment in change and the benefits that arise from
those Programmes and Projects.
Value Proposition:
Producing standardised system generated reporting
with minimal PM / PMO input reduces the cost and
increases the accessibility of reporting.
The Revenue Model:
The cost of reporting reduces by circa 90%
Making it work:
The change management required to make this
change a success involves some basic system training.
The effort to produce reporting is reduced, leaving
authors more time to do value adding work. This
hopefully provides sufficient motivation to use the
software as intended. The main resistance is likely to
stem from PM’s that either don’t like to update their
project plans or those that do not like the increased
level of transparency.
Key Milestones:
What are the first wins that should be tracked?
Solution Summary:
Train Staff to use QOREX to update their project plans
and produce snapshot and highlight reports.
Development Plan:
No development is required for training to be
undertaken.
User Access:
QOREX is a fully cloud based software as a service. All
that is required is to set up user ID’s for the users.
Customer Validation Plan:
Feedback from report recipients will be an indication
of quality. Project reviews should indicate an
improvement in programme and project performance
over time.
The Numbers
Preliminary thoughts on financial potential:
The Scorecard
2018 2019 2020 2021
Units 360
Saving 20,454
Expenditure 6,984
Return 13,470
*Based on 1 hour per report
Criteria Score (Scale RAG)
Strategic Fit Leverage assets
Technology Risk Low
Commercial risk Low
Savings Potential 90% costs
Hurdles to Entry None
Total