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LETTER WRITTING
SREELAKSHMI T
Collage of engineering cherthala
What is letter..???
• “A written or printed communication directed
to a person or organization”
BASIC ELEMTS OF A LETTER:
• Heading
• Salutation/greeting
• Body
• Closing
• Signature
• Address of the recipient
General letter layout/style
TYPES OF LETTER:
FORMAL
BUSINESS
DEMI-
OFFICAL
INFORMAL
INFORMAL LETTERS
• Written to those who close to us
• They are usually chatty and informal
LAYOUT
YOUR NAME AND ADDRESS
NAME AND ADDRESS OF RECIVER
SALUTATION
1’st paragraph
2’nd paragraph and 3’rd paragraph
4’th paragraph
DATE
PLACE
GREEETING
YOUR NAME AND
SIGNTURE
FORMAL LETTERS
• Correspond with people or
organizations that are not familiar
• Eg: Enquiries
Request
Complaints
LAYOUT
YOUR NAME AND ADDRESS
NAME AND ADDRESS OF RECIVER
SALUTATION(sir and
madam)
1’st paragraph
2’nd paragraph and 3’rd paragraph
4’th paragraph
DATE
PLACE
YOUR NAME GREEETING
AND SIGNTURE
SUBJECT
BUSINESS LETTERS
• A special class of formal letter
• It is a letter deal strictly with a business matter
• eg: a letter of congratulation from the
principal to a student who has high marks
Types of business letter
Order
letters
Sales
letters
Adjustm
ent
letters
Inquiries
letters
Termina
tion
letters
Resignati
on letters
DEMI-OFFICIAL LETTERS
• Used for correspondence within an
organization
• Official in purpose but addressed to a person
by name
Eg: letter to our prime minister
TIPS TO WRITE A GOOD LETTER
• Have a clear purpose for the letter in mind
• Choose the correct format and layout
• Focus on the reader
• Stay on the topic
• Provide a return address where relevant
• Use proper forms of address
• Check spelling and grammar
• Stay consistent to the chosen style
• Use correct punctuation
Presentation8

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Presentation8

  • 1. LETTER WRITTING SREELAKSHMI T Collage of engineering cherthala
  • 2. What is letter..??? • “A written or printed communication directed to a person or organization”
  • 3. BASIC ELEMTS OF A LETTER: • Heading • Salutation/greeting • Body • Closing • Signature • Address of the recipient
  • 6. INFORMAL LETTERS • Written to those who close to us • They are usually chatty and informal
  • 7. LAYOUT YOUR NAME AND ADDRESS NAME AND ADDRESS OF RECIVER SALUTATION 1’st paragraph 2’nd paragraph and 3’rd paragraph 4’th paragraph DATE PLACE GREEETING YOUR NAME AND SIGNTURE
  • 8.
  • 9. FORMAL LETTERS • Correspond with people or organizations that are not familiar • Eg: Enquiries Request Complaints
  • 10. LAYOUT YOUR NAME AND ADDRESS NAME AND ADDRESS OF RECIVER SALUTATION(sir and madam) 1’st paragraph 2’nd paragraph and 3’rd paragraph 4’th paragraph DATE PLACE YOUR NAME GREEETING AND SIGNTURE SUBJECT
  • 11.
  • 12. BUSINESS LETTERS • A special class of formal letter • It is a letter deal strictly with a business matter • eg: a letter of congratulation from the principal to a student who has high marks
  • 13. Types of business letter Order letters Sales letters Adjustm ent letters Inquiries letters Termina tion letters Resignati on letters
  • 14.
  • 15. DEMI-OFFICIAL LETTERS • Used for correspondence within an organization • Official in purpose but addressed to a person by name Eg: letter to our prime minister
  • 16.
  • 17. TIPS TO WRITE A GOOD LETTER • Have a clear purpose for the letter in mind • Choose the correct format and layout • Focus on the reader • Stay on the topic • Provide a return address where relevant • Use proper forms of address • Check spelling and grammar • Stay consistent to the chosen style • Use correct punctuation