The document provides guidelines for Club Service Project committee chairs and members. It outlines the role and responsibilities of the committee which include developing committee goals to achieve club service project goals, conducting needs assessments, planning and evaluating projects, and leading fundraising efforts. It also discusses strategic planning, developing effective projects, district grants, global grants, and resources available from Rotary International and The Rotary Foundation to support service projects.

1. Rtn. Dr. Surendra Joshi (MPHF)
Guidelines for Club Service
Project (CSP) Committee
Chair and Members

2. The Object of Rotary
The Object of Rotary is to encourage and foster the ideal of service as a basis
of worthy enterprise and, in particular, to encourage and foster:
1. FIRST. The development of acquaintance (contacts) as an opportunity for
service;
2. SECOND. High ethical standards in business and professions; the
recognition of the worthiness of all useful occupations; and the
dignifying of each Rotarian’s occupation as an opportunity to serve
society;
3. THIRD. The application of the ideal of service in each Rotarian’s personal,
business, and community life;
4. FOURTH. The advancement of international understanding, goodwill, and
peace through a world fellowship of business and professional persons
united in the ideal of service. O

3. Rotary's two official mottoes
Service Above Self and
One Profits Most Who Serves Best, Rotary's official mottoes,
can be traced back to the early days of the organization. In 1911,
the second Rotary convention, in Portland, Oregon, USA,
approved He Profits Most Who Serves Best as the Rotary motto.

4. Club Service Project (CSP) Committee Chair
To prepare for your term as committee chair, learn:
• What will be expected of you and your committee by the club’s board of
directors and members, your district, and Rotary International?
• What is your role as committee chair?
• What kinds of projects can be conducted that have a maximum impact on the
community?
• What fundraisers can we hold to ensure appropriate funding for projects?
• How can you help committee members do their job?
• What are your committee’s long-range and annual goals?

5. Preparation for the CSP Committee Chair
You should:
• Review CSP Committee Manual.
• Review your club’s bylaws to become familiar with your club’s procedures and
regulations.
• Select your committee members with the president-elect.
• Prepare your committee members for the coming year
• Create subcommittees if needed.
• Develop committee goals to achieve club’s service projects goals.
• Develop a communication plan for the year, With Committee, Club, District
• Review and establish club long-range and annual goals with the president-elect.

6. Role and Responsibilities of Club Service Project (CSP)
Committee
The Role is to help develop and implement service projects:
• Educational, humanitarian, and vocational service projects that
help our community and communities in other countries.
The Responsibility is to:
• Develop committee goals to achieve Club service project goals
• Conduct Service projects that include assessments, planning and
evaluation (Situations, Choosing a project, Plan & Take action)
• Create balanced program of service
• Work with other organizations to maximize the impacts of projects
• Lead fund rising efforts to fund projects
• Understand the issues that affect the projects

7. Conduct Service projects
The service projects committee is responsible for conducting service projects
that ensure the proper use of club funds and Rotarian time and that benefit
those in need.
• Assess the Club and Community situation (Need, strength, interest, skill, available
time, skill etc.)
• Choose a project from long list (as per assessment and support:
• As per Seven Avenues of service,
• Presidential citation program,
• RI strategic plan and
• Mission of the Rotary Foundation
• Community need assessment
• Make a plan (Goal and objective, work plan, budget, liabilities, appoint Coordinator)
• Take Action (Conduct Fundraisers, Managing activities, promotion of project, followed
implementation plan)
• Evaluate the Project (discuss what went wrong, what should be change, report the
results, celebrate with all involved)

8. The Mission of the Rotary Foundation
The Rotary Foundation helps Rotary members to
advance world understanding, goodwill, and peace
by:
• improving health,
• providing quality education,
• improving the environment and
• alleviating poverty.

9. Create Balanced Program of Service
• RI and TRF provide resources to help club select service projects and
achieve service goals.
RI structures program includes:
• Interact, Rotaract, RCC, Global Networking Groups, Rotary Friendship
Exchange, Rotary Volunteers, Rotary Youth Exchange, Rotary Youth
Leadership Awards (RYLA), World Community Service)
• The Rotary Foundation offers Humanitarian Grants Program,
Educational Programs and PolioPlus Program
• International Service Projects (See Next Page)

10. International Service Projects
To participate in an International Service Projects club needs to find an
International partner by following ways:
• Explore ProjectLINK at www.rotary.org
• Speak with District World Community Service (WCS) Chair
• Contact with District DRFC Chair and explore the foundation’s
Humanitarian Grant Program
• Network with fellow Rotarians at District and International meetings
• Observe what other organizations are doing around the world
• Reach out to fellow Rotarians on the Internet

11. Developing Effective Projects
• Planning & organizing a project
• Acquiring resources for the project
• Implementing your project
• Evaluating & promoting the project

12. Planning & organizing a project
• Step 1: Use your district’s local expertise
These people can help you:
 Understand the Rotary grants system
 Align your project with an area of focus
 Conduct a community assessment
 Develop a project that’s sustainable
 Find possible project partners
 Identify funding sources
 Establish measurement and evaluation
standards
 Determine if you need to adapt your strategy
 Decide how you’ll share what you learned
Step 2: Conduct a community assessment
Step 3: Set project goals
Step 4: Work with partners
Step 5: Create a project plan and budget

13. Acquiring resources for the project
• Step 1: Publicize your project plan
(Rotary Showcase, tell people, find partners and funding)
• Step 2: Participate in project fairs
• Step 3: Secure funding through Rotary
(District Grant, Global Grants, Disaster Response grant, Program of Scale)
• Step 4: Secure funding outside of Rotary
(Special events such as a walkathon, online crowdsourcing platforms,
Individual donors, Corporations or local businesses, other foundations,
NGOs, Government agencies, Other clubs and districts)

14. Implementing your project
• Step 1: Communicate and seek feedback
(from community members for improving the project implementation)
• Step 2: Raise awareness about your work
(Use social media, messaging platforms and websites to let people who were
not involve in this project to find more support)
• Step 3: Ask questions along the way
(to solve unexpected issues seek guidance from districts)

15. Evaluating & promoting the project
• Step 1: Measure your results
(Determine whether you reached to the goal you set if not do it differently)
• Step 2: Promote your project and share what you learned
• Step 3: Submit reports to your partners and supporters

16. Rotary’s 7 Areas of Focus

17. District 3292 Goals on Service Project in 2022-23
• Carry out 30 Global Grants
• Encourage active Clubs to partner and inspire other Clubs in GG
Projects
• Encourage Rotaract Clubs to do District Grants
• District Grants to focus in health sector
• RYLA and ICMs in all Regions
• RCC Conference
• Signature Project in Health sector involving Rotaracts and Interacts

18. PLANNING GUIDE FOR EFFECTIVE ROTARY CLUBS
The Planning Guide for Effective Rotary Clubs is a tool to help clubs assess their
current state and establish goals for the coming year. It is based on the Club
Leadership Plan.
The common ways clubs might choose to pursue goals.
SERVICE PROJECTS
Current State
Number of Rotary Youth Exchange students: Hosted Sponsored
Number of sponsored Interact clubs: Rotaract clubs:
Rotary Community Corps:
Number of Rotary Youth Leadership Awards (RYLA) events:
Number of Rotary Friendship Exchanges:
Number of registered Rotary Volunteers:
Number of World Community Service (WCS) projects:
Number of other current club service projects:

19. PLANNING GUIDE FOR EFFECTIVE ROTARY CLUBS
Future State
Our club has established the following service goals for the upcoming Rotary year:
How does the club plan to achieve its service goals? (check all that apply)
Ensure the service projects committee is aware of how to plan and conduct a service project
Conduct a needs assessment of the community to identify possible projects
Review current service projects to confirm that they meet a need and are of interest to members
Identify the social issues in the community that the club wants to address through its service goals
Assess the club’s fundraising activities to determine if they meet project funding needs
Involve all members in the club’s service projects
Recognize club members who participate and provide leadership in the club’s service projects
Identify a partner club with which to carry out an international service project

20. PLANNING GUIDE FOR EFFECTIVE ROTARY CLUBS
Future State
Our club has established the following service goals for the upcoming Rotary year:
How does the club plan to achieve its service goals? (check all that apply)
Participate in:
Interact Rotary Friendship Exchange World Community Service
Rotaract Rotary Volunteers Rotary Youth Exchange
Rotary Community Corps Rotary Youth Leadership Awards (RYLA)
Use a grant from The Rotary Foundation to support a club project
Register a project in need of funding, goods, or volunteers on the Project LINK database
Other (please describe):
Action steps:

21. Strategic planning Guides
• Strategic planning involves creating a vision, with supporting goals that can be regularly measured and
adjusted as needed. Use this guide and the accompanying worksheet as a starting point for developing your
strategic plan, and customize these resources to meet your club’s needs.

22. Strategic planning Process
Develop a strategic plan by engaging members in the process below
1. Where are we now? Club strengths; Club weaknesses; Opportunities for the community; Challenges facing the
community
2. Where do we want to be? Target date: ______________
Key characteristics of future state (e.g., number of members, retention percentage, balance between local and international
projects, support of The Rotary Foundation)
3. How do we get there?
Strategic priority 1:
Strategic Priority 2:
4. How are we doing?
To monitor our progress, we will take these steps….
Annual goals Timeline Resources needed Member assigned

23. District Grants
Small-scale, short-term
Local or international activities
Single grant awarded annually
Aligned with the Foundation’s Mission

24. Eligibility Criteria for District Grants
• Club must have participated in Grant Management Seminar
• Timely payment of RI and District dues
• Registration with CDO office and Renewal
• Audit Report
• No report of overdue of Global Grant and District Grants projects.

25. Global Grants
Large, long-term projects
• Min budget $30,000
International partnership
Need Assessment
Sustainable, measurable outcomes
Alignment with Areas of Focus (AOF)

26. Global Grants – Areas of focus
In order of priority:
1. Disease prevention
2.Water, sanitation and hygiene
3.Basic education
4.Community economic development
5.Maternity and Child Health
6.Peace building and conflict resolution
7.Environmental Protection

27. Yearly Action Plan
S.
No.
Annual
Goals
Major
Actions
Time
Schedule
Responsible
Main/Support
Resources
(Budget etc.)
Remarks/
Achievements
1 Goal One
2 Goal Two
3 Goal Three
4 Goal Four

28. Resources
• Strategic Planning ..District TrainerService Project Strategic
Planning.docx
• Planning Guide..District TrainerPlanning Guide 2018-19.docx