This document contains a potential/new supplier pre-qualification audit checklist and report. It consists of 6 sections: supplier details, fundamental checking, criteria for supplier selection rated in 3 categories (extremely important, considerably important, average important), a summary of scores, comments and recommendations, and approval. The audit evaluates suppliers on various factors like quality, price, delivery, certifications, financial stability, communication, and more to determine if they qualify as an approved supplier.

1. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
COMPANY NAME :
TYPE OF MATERIAL/SERVICE SUPPLY :
SECTION I : DETAILS OF COMPANY (fill up and tick (/) where applicable)
Company Address (Full)
Supplier Representative /
Title
Contact No. Tel No.: H/P No.: Fax No.:
Email Address
Type of Business
 Manufacturer  Distributor
 Trader  Other (Please specify) __________________________
Nature of Business
 Machinery  Service (Please specify___________________________
 Materials  Other (Please specify)_________________
 Equipment
 Services
*No. of Employees Total: ________________ No. of QA Employees:  Yes (Please specify) ___________________  No
SECTION II: FUNDAMENTAL CHECKING (To tick (/) where applicable)
1. Has the supplier been done business with Orogenic GeoExpro (or its
subsidiaries) before  Yes  No
2. Has the supplier being disqualified by Orogenic GeoExpro (or its subsidiaries)  *Yes  No
*If Yes, please state the reason:
……………………………………………………………………………………….
3. Has the supplier fill up the supplier application form? (if we got any)  Yes  No

2. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
SECTION III: CRITERIA OF POTENTIAL SUPPLIER SELECTION (To tick (/) where applicable and comment on the audit findings)
Category A: Extreme Important No. Criteria Rating Marks Comment/Remarks
1.
QUALITY
- To check on the product quality get from supplier during
pre-qualification audit as ultimately the quality of product is
directly impacted by the level of product quality get from
suppliers.
 0 – Not Satisfy
 1 – Average
 2 – Satisfy
2.
NET PRICE & PAYMENT TERM
- To ensure the pricing of product or services reasonable
when compare with other potential supplier or existing
supplier
- To identify the payment terms agreed by supplier whether
meets OGEO’s requirement
- Compulsory to write the payment term in the comment /
remark column.
 0 – Not Satisfy
 1 – Average
 2 – Satisfy
Category A: Extreme Important Rating Marks Comment/Remarks No. Criteria
3.
ISO CERTIFICATION
- To ensure supplier is ISO certified. ISO certification is
important because it gives organizations some guidance
on how to manage for quality.
 Not Applicable
 0 – No ISO certification
 1 – ISO certificate not up to date or in progress
applying for ISO certification
 2 – With ISO certification

3. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
4.
DELIVERY
- To ensure the ability of supplier to meet the delivery date,
specified quantities and lead time.
 0 – Supplier have problem in delivery and
transportation such as cannot deliver in urgency
or cannot meet our lead time.
 1 – Supplier able to deliver the goods with minimum
specified quantity and meet our lead time.
 2 – Supplier able to deliver in urgency regardless any
amount, lead time meet our requirement and
good transport arrangement.
5.
PERFORMANCE HISTORY, REPUTATION & POSITION
IN THE INDUSTRY
- To check on supplier company performance through
website while souring the new supplier or interview the
supplier during pre-qualification audit. Good performance
of a company will ensure the good product and service
available and contribute to the good relationship between
supplier and buyer for the present and in future.
- To ensure supplier have good reputation as reputation is
an element of trust because it affects cognitive perception
of quality.
 0 – Poor performance and not well known
 1 – Average
 2 – Good performance and reputation, well known
Category A: Extreme Important No. Criteria Rating Marks Comment/Remarks
6.
MANAGEMENT AND ORGANIZATION
- To get know how supplier company is managed in
establishing the management credentials
 0 – No organization chart and job description
 1 – With organization chart but without job
description or vice versa
 2 – Clear organization chart and job description to
show the function of organizational structure
7.
WARRANTIES AND CLAIM POLICIES
- To ensure the length of warranty that the supplier has is
important to ensure his after market support and presence.
To ensure the supplier can accept our claims issuance
guideline.
 0 – No warranties and cannot accept OGEO’s claims
issuance guideline
 1 – With warranties but the length of warranties
provided is short and accept OGEO’s claims
issuance guideline with term and condition.
 2 – With warranties and can accept OGEO’s claims
issuance guideline.

4. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
8.
ROC CHECKING AND FINANCIAL CAPABILITY
- To ensure the supplier is a licensed company.
- To ensure strong financial status by evaluating the
current liabilities, gross profit, revenue.
Current Asset Ratio= Current asset
Current liabilities
Profit before tax (PBT) margin : Profit before tax
Revenue
 0 – Not a licensed company / licensed company
but current asset ratio less than 1.0
 1 – Licensed company and current asset ratio
more or equal to 1.0
 2 – Licensed company and current asset ratio
more than 2.0
Min Score to Achieve: Actual Marks : Actual Score: Actual Marks / *Total Marks X 100%
Category B: Considerable Important No. Criteria Rating Marks Comment/Remarks
1.
PRODUCTION FACILITIES (*if applicable)
- To ensure the latest and most efficient of technology
and technique can bring competitive and advantage to
our company
 Not Applicable
 0 – Poor production facilities and primitive
 1 – Simple production facilities and lack of advance
technology
 2 – With latest and modern technology and technique
2.
TECHNICAL CAPABILITY
- Supplier should exhibit appropriate support with the
level of the complexity of their product.
 Not Applicable
 0 – No technical support from supplier
 1 – Technical support from supplier is based on term
and condition.
 2 – Supplier will provide technical support when the
product purchased have quality issue
3.
REPAIR SERVICE
- To ensure supplier’s ability to give spare part provision
over set timeframes, keep good price stability and
otherwise support.
 Not Applicable
 0 – No repair service offered by supplier
 1 – Able to provide repair service but the pricing of
spare part unstable or vice versa
 2 – Able to provide repair service with stable pricing
of spare part

5. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
4.
COMMUNICATION SYSTEM
- Level of customer service, on-going communication &
capability to access supplier. This is something that you
can make the judgment call about in the initial stages of
communication.
 0 – Poor communication system
 1 – Average communication system
 2 – Good communication system
5.
PACKAGING ABILITY / LABELING
- To ensure the product supplied have clear labeling for
better identification as well as any relevant safety label.
 Not applicable
 0 – Poor packaging labeling
 1 – Average
 2 – Good and clear packaging labeling
Min Score to Achieve: Actual Marks : Actual Score: Actual Marks / *Total Marks X 100%
Category C: Average Important
Rating Marks Comment/Remarks
No. Criteria
1.
DESIRE TO DO BUSINESS
- Essential attitude of supplier to ensure the successful of
business
 0 – Passive
 1 – Moderate
 2 – Initiative and proactive
2.
ATTITUDE
- To evaluate supplier’s attitude, initiative, responsiveness,
attention to detail and communication performance.
 0 – Need improvement
 1 – Moderate
 2 – Good
3.
IMPRESSION
- To ensure the selected supplier have good impression as it
is important to build up a good business relationship
 0 – Need improvement
 1 – Moderate
 2 – Good impression

6. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
4.
GEOGRAPHICAL LOCATION
- Important to ensure our business does not get affected by
location limitation, climate or any unforeseen circumstances
 0 – May retard business progression
 1 – Uncertain business progression
 2 – Strategic and would not affect on-going
business
Min Score to Achieve: 60 % Actual Marks : Actual Score: Actual Marks / *Total Marks X 100%
SECTION IV: SUMMARY OF TOTAL SCORE FOR EACH CATEGORY (QA to fill up)
Category Min Score to Achieve Actual Score Status
Category A : Extreme Important To be determined  Pass  Fail, Reason :
Category B : Considerable Important To be determined  Pass  Fail, Reason :
Category C : Average Important To be determined  Pass  Fail, Reason :
SECTION V: COMMENTS AND RECOMMENDATION (Procurement personnel to fill up)
Prepared by : Name & Signature Verified by : Name & Signature
Position : Position :
Date : Date :
SECTION VI: PRE-QUALIFICATION AUDIT REPORT APPROVAL
Approved By :
Position :
Date :

7. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
4.
GEOGRAPHICAL LOCATION
- Important to ensure our business does not get affected by
location limitation, climate or any unforeseen circumstances
 0 – May retard business progression
 1 – Uncertain business progression
 2 – Strategic and would not affect on-going
business
Min Score to Achieve: 60 % Actual Marks : Actual Score: Actual Marks / *Total Marks X 100%
SECTION IV: SUMMARY OF TOTAL SCORE FOR EACH CATEGORY (QA to fill up)
Category Min Score to Achieve Actual Score Status
Category A : Extreme Important To be determined  Pass  Fail, Reason :
Category B : Considerable Important To be determined  Pass  Fail, Reason :
Category C : Average Important To be determined  Pass  Fail, Reason :
SECTION V: COMMENTS AND RECOMMENDATION (Procurement personnel to fill up)
Prepared by : Name & Signature Verified by : Name & Signature
Position : Position :
Date : Date :
SECTION VI: PRE-QUALIFICATION AUDIT REPORT APPROVAL
Approved By :
Position :
Date :