PPT-7- DAY-16-17 word processing software.pptx

Keywords
Keywords Keywords Keywords Keywords
A productivity software is a kind of
program or application used to produce
documents, spreadsheets, presentations,
and diagrams, such as charts and
graphs.

Keywords
A word processing
software, also called a
word processor, is an
application software used
specifically for the
purpose of creating,
formatting, and printing
documents.

Keywords
This type of software is created
and designed to handle
documents that are text-based
and is widely used in different
fields of work and in school. It
is widely used for different
purposes, including writing
reports, letters, essays,
research papers, and other

Keywords
The most
prominent word
processors are
Microsoft Word
and Google Docs.

Keywords

Keywords
Features and
Functions of a Word
Processor

Keywords
A word processing software has different
features and functions, which include
text entry and editing, page layout,
document templates, formatting, tables
and graphics, spelling and grammar
checking, styles and formatting,
document saving and exporting,
collaboration tools, and integration tools.

Keywords
1. Text-entry and Editing - A word processor
provides a user-friendly interface for entering
and editing text. Users can type, delete, copy,
cut, and paste text easily.
2. Page Layout - A word processor allows the
users to have the control of the layout of their
documents, including page size, orientation
(portrait or landscape), headers, footers, and

Keywords
3. Document Templates - Majority of word
processors offer pre-designed document
templates which help its users create common
document types, such as resumes,
newsletters, and business letters.
4. Formatting - Users can apply various
formatting options to their documents, such
as changing font styles, sizes, colors, adjusting
line spacing, and setting margins.

Keywords
5. Tables and Graphics - Word processors
support the insertion and formatting of tables,
charts, images, and other graphical elements
within documents which can also be easily
edited and modified according to one's needs.
6. Spelling and Grammar Checking - A word
processing software often includes spelling and
grammar checkers to help users identify and
correct the spelling and grammatical errors of
the content of their document.

Keywords
5. Tables and Graphics - Word processors support
the insertion and formatting of tables, charts,
images, and other graphical elements within
documents which can also be easily edited and
modified according to one's needs. 6. Spelling and
Grammar Checking - A word processing software
often includes spelling and grammar checkers to
help users identify and correct the spelling and
grammatical errors of the content of their
document.
7. Styles - In a word processor, users can
create and apply styles to maintain consistent
formatting throughout a document. This can
be especially useful for large or complex
documents.
8. Document Saving and Exporting - To allow
for compatibility with other software
platforms, documents can be saved in various
file formats, such as .docx, .pdf, .txt, and

Keywords
9. Collaboration Tools - Online word
processors offer collaboration features that
enable multiple users to edit and comment on
the same document simultaneously, often in
real-time.
10. Integration Tools - A word processing
software can easily be integrated with other
office productivity tools, such as spreadsheets
and presentation software, to create a

Keywords
Page Breaks
A page break is a marker that shows the end of the
current page to be able to see the start of a new
page. Perform the following steps to insert a page
break:
Step 1: Launch Microsoft Word and open the
document in which to insert a page break.
Step 2: Move the cursor to the location in the
document where a new page is to be inserted. This

Keywords
Step 4: Choose and click Page Break.
Step 5: Notice that a new page has appeared. This
means the page break has been inserted. The
horizontal line or marking in the document
indicates the location of the page break.

Keywords
Mail Merge
One of the many functions and features of
using Microsoft Word is its capability of
automating certain tasks in daily editing and
sending letters and other types of
correspondence. Mail Merge is a feature that
allows users to create multiple documents,
such as letters, reports, and memorandums,
without needing to retype them again.

Keywords
Below are the steps to use Mail Merge:
Step 1: Open Microsoft Word and click the
Mailings tab.
Step 2: Click the Start Mail Merge button and
select which type of merging is to be done.
Step 3: The wizard automatically gives options
and ready-made functions
Step 4: Create a new mailing list by clicking
Type a New List from the menu and a window
will pop up. This is where users can add their

Keywords
Step 5: Save the new mailing list.
Step 6: The saved mailing list should be
available once it is time to select a list.
Step 7: Compose the letter if it is not yet
available.
Step 8: After writing the letter and selecting
the mailing list, the user has options to edit
individual letters, print individual letters, or
send email to the recipients of the mailing list

Keywords
References Tab
The References tab is one of the tabs
included in the menu of Microsoft Word.

Keywords
It includes the following tools:
1. Table of Contents - This feature allows users to
insert a table of contents into their document.
Microsoft Word can generate this table of contents
automatically based on the headings and styles used
in the document.
2. Footnotes and Endnotes - This tab allows users
to insert footnotes or endnotes in a document.
Footnotes appear at the bottom of the page, while
endnotes appear at the end of the document.
Footnotes and endnotes can be used for citations,

Keywords
3. Citations and Bibliography - Microsoft Word provides
tools for managing citations and creating bibliographies in
various citation styles (e.g., APA, MLA, and Chicago Manual
of Style). Users can add, edit, format citations, and
generate a bibliography or works cited page.
4. Captions - This feature helps users add captions to
figures, tables, and other objects in a document. Users can
also specify the label format and positioning of captions.
5. Cross-references - Cross-references enable users to
create links within a document to refer to tables, figures,
sections, or page numbers. This is useful for creating
dynamic references that update automatically.

Keywords
Auto Tables of Contents
The Auto Tables of Contents is a feature of
Microsoft Word that allows users to generate
an automated table of contents for a
document based on its headings. This feature
is useful for longer documents, such as
research papers, books, and long reports
because it saves the time and effort of the
user in manually creating and updating the

Keywords
Perform the following steps to apply Auto
Tables of Contents:
Step 1: Click the References Tab to access the
Insert Table of Contents tool.
Step 2: Upon clicking Insert Table of Contents,
a table of contents appears.
Step 3: The Auto Table of Contents
automatically creates clickable links to the
headings of the documents. Once a link is
clicked, it directs the user to the specific

Keywords
Footnotes and Endnotes
To insert a footnote, simply click Insert
Footnote. This will add a superscript (1)
in ascending number to the sentence or
paragraph and a footnote at the bottom
of the document page.The endnote is
inserted the same way; simply click Insert
Endnote.

Keywords
This will add a superscript (1) at the end
of the sentence or paragraph and the
article (which may not necessarily be at
the bottom of the page, which it its main
difference with a footnote). There are
also options to choose the next or
previous footnote or endnote for easy
navigation.

Keywords
Citations and Bibliography
• To insert citations, users must first add
sources.
• Clicking on Add a New Source will open a
window where users will fill up all needed
fields, depending on the type of source.
• After adding the source, simply add the
citation. Users may choose from different
citation options, such as APA, Chicago,
MLA, and others.

Keywords
Furthermore, users can manage sources by
clicking on Manage Sources, where a
window will open to view and edit the
reference master list.
Inserting a bibliography simply requires
clicking Insert Bibliography. This will open a
drop-down menu of reference list options,
such as Bibliography, References, or Works
Cited. Simply click on the reference list
format that is needed for the document.

PPT-7- DAY-16-17 word processing software.pptx

More Related Content

Similar to PPT-7- DAY-16-17 word processing software.pptx

More from MaFloraAndreiTuico

Recently uploaded

PPT-7- DAY-16-17 word processing software.pptx