PowerPoint can be used for presentations at conferences, meetings, and in the classroom. It allows users to start from a blank slide or design template and add text in bullet form along with inserting pictures. Slides can be printed as handouts with notes pages or as an outline for distribution.

1. PowerPoint Presentations
Text and Graphics
Techniques
Tips

2. 2
What we’ll look at….
>Uses for PowerPoint
>Starting out
Blank or design
>Choosing slide layouts
>Inserting & Formatting Text
>Inserting Graphics
>Viewing and arranging slides
>Creating/Printing notes and handouts

3. 3
PowerPoint Presentations
>Presentations at conferences
or committees
>Classroom modules

4. 4
Presentations
>Text and illustrations
Pictures
Graphs
Cartoons for color and variety
>Presentation + space for
notes =
Ready-made handouts

5. 5
Classroom modules
>Outline notes
Basis of your lecture segment
>Photos/Sounds/Videos/Diagrams/
Charts
Illustrate points
Language learning
Processes (Physics, Chemistry)
Business trends, stats

6. 6
Starting a new presentation
> Open PowerPoint
> Start Button 
All Programs 
Microsoft PowerPoint
> If a blank
presentation doesn’t
appear
On the menu bar, click
File  New
The New presentation
pane appears at the right

7. 7
Starting choices
> On the New
Presentation pane
choose:

8. 8
Starting choices: Blank
> On the New
Presentation pane
choose
Blank presentation
for a simple white or
colored background
(Add design later)

9. 9
Starting choices: Design Template
> On the New
Presentation pane
choose
Blank presentation
for a simple white or
colored background
(Add design later)
From Design
Template to choose
from pre-designed
graphic backgrounds

10. 10
Starting choices: AutoContent
> On the New
Presentation pane
choose
Blank presentation
for a simple white or
colored background
(Add design later)
From Design
Template to choose
from pre-designed
graphic backgrounds
From AutoContent
Wizard to get help with
content for standard
business presentations

11. Blank presentation screen
Slide
Thumbnails:
Click to move
to slides
Task pane:
Changes with
your Insert
menu choices

12. 12
Blank presentation
> Add slide
layout later
Easy!
> Format 
Slide Design

13. 13
Starting from Design template
> New From Design
Template
> Or: Format > Slide
Design
> Template pane opens
to the right
> Click a graphic scheme
to choose a design for
your presentation
Change Templates
anytime
Remove background
pictures from individual
slides

14. 14
Title Slide
> First slide =
Title slide
Different format
from remainder
Enter title and
subtitle text
Subtitle can be:
• Topic areas
• Short
description
• Blank

15. 15
Adding more slides
> On the menu
bar, click
Insert  New
Slide
> OR: Click the
New Slide icon
> Or: Press
Control-M

16. 16
Choosing a slide layout
When you add a new slide:
> Apply slide layout pane
appears at right
> Click to apply your choice
Text = Bullets
Graphics: Easily add clip art or
images saved on your computer
Combinations: Text and
Graphics frames
> Always add a title
> Everything easily
changed!

17. 17
Frames
> Selecting a layout
inserts movable
containers (frames)
to hold text or
graphics
Graphics don’t have to be
in a graphics box
> Frames are movable
and resizable
Text and
graphics
layouts

18. 18
Text frames
>Text normally in levels of bullets
(Here’s level 1 in this Slide Design)
Level two
• Level three
To get rid of a bullet, backspace at
the beginning of a line
>Bullet and text styles are set in the
Slide Design
You can change the Master slide
(View > Master > Slide Master)

19. 19
Adding Text
> Type text in a text frame
> To go down to the next level of bullet:
Press Tab at the beginning of a line or
Click the Increase Indent icon on Formatting toolbar
> To go back to a higher level bullet:
Press Shift-Tab at the beginning of a line or
Click the Decrease Indent icon on Formatting toolbar

20. 20
Text: Other formatting
> Highlight text to format
> Use toolbar button to format
> Use sparingly!
Bold Italic
Underline Shadow
Align: Left Center
Right
Make text
Bigger/Smaller
Add or take away
numbering or bullets
Change Text Color:
Click down arrow to
see more choices

21. 21
Techniques: Text
> Clear Titles
> Nothing below 18/20 pt
> Short bullets
Explicate as you present
Not full text
> San Serif Fonts
Arial, Helvetica, Verdana, Tahoma
> Best Serif font: Georgia
This text: Verdana (Sans Serif top and
brown) and Georgia (smaller black)

22. 22
Tips: Text and graphics
>Appropriate graphic style
Serious and subdued
Playful and cartoony
Illustrative photos
>Consistent style, colors
Drawings with similar look
>Not too busy
Not even 1 graphic per page unless
illustrating a point

23. 23
Tips: Consistency
>Text as well as Graphics styles
set in the Slide Design you
choose
>Styles include:
Type Face sizes and colors
Bullet styles and colors
Background graphics

24. 24
Ways to View your slides
> Normal:
Create/Edit
> Slide Sorter
Thumbnails to move
around or delete
> Slide Show
Full-Screen presentation
> Notes Page
Type in notes for
presenter or for
handouts
> View menu: changes slide display

25. 25
Slide Sorter View
> Open from
View menu
View icons (lower left)
> Click slide to select
Drag to move
Press Delete to remove

26. 26
Notes View
> Open from
View menu
> Bottom section for
text
Notes to print for
presenter or for
distribution
Type your
notes here

27. 27
Master slides
> Presentation
designs set by
Master slides
> To view and
change
View > Slide
Master
> Changing an aspect of the master
changes your whole presentation -
consistently

28. 28
Graphic frames
> Select a layout that includes a graphics
frame
> Click an icon to insert a graphic type
Or insert graphics from the menu:
Insert  Picture
Pictures don’t have to be in a graphics frame

29. 29
Pictures
> Before PowerPoint:
Assemble your pix from camera/scan/Web
> Web: Search with Google―Image
tab
1. Click thumbnail of picture
2. Then click See full-sized image
3. Right-click (Control-click on Mac)
4. Click Save Picture as: to download
Remember where you saved the picture!

30. 30
Choosing Pictures
> Choose Pictures like shoes
1. Are they the right fit?
Size: Dimensions and File Size
Can resize (some) in PowerPoint
2. Do they go with your
presentation?
Relevance
3. Do they go with each
other?
Consistency, style

31. 31
Techniques: Inserting pictures
> Insert  Picture
> Clip art
for supplied art
> From File
for your pictures on disk

32. 32
Techniques: Tweaking pictures
>Use the Picture toolbar
View Toolbars, Picture
Quickly add lines, change brightness,
contrast, even color (sometimes)
>Size, position, tilt graphic
Don’t make it (much) larger

33. 33
The picture toolbar
Change to
shades of grey
Change
brightness
Change
contrast
Crop (get rid of
part of picture)
Flip
Add
lines
Compress
Re-color
(sometimes)
Reset to
original
Open Format
picture window
Choose
transparent
color
>Click to select picture before
you choose an option
To show toolbar: Click a picture
If the toolbar doesn’t appear:
Right-click picture and choose “Show Picture toolbar”

34. 34
Manipulating Pictures
> Don’t make pictures
larger
Bigger = Fuzzier
> Control in
PowerPoint:
Placement
Size
Rotation
Drag
corner
bubble to
resize
Drag to
rotate
Click and drag
to move

35. 35
Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the PowerPoint
Animations presentation for
more information.

36. 36
Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the PowerPoint
Animations presentation for
more information.
Don’tOveruse!

37. 37
Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the PowerPoint
Animations presentation for
more information.
Don’tOveruse!
Can be
annoying!

38. 38
Printing
From Menu bar: File > Print
In lower left, use the Print what pulldown to choose:
> Slides―1 slide /page
> Handouts―several slides/page
3 per page prints lines for notes to right
> Notes pages―like Notes view
Slide with your notes
> Outline View―Text only
Click down-
arrow to see
print choices

39. 39
Printing Handouts
> Choose 3 slides per page to get lines
for notes
> Check Frame slides for line around
slide images
Click down-arrow
to set slides/page

40. 40
Printing Headers/Footers
> On the menu bar, click File > Print, and
then click Preview
> OR: On the menu bar, click View >
Header and Footer
> Add Date, Name of presentation, etc.
Click preview
button to set
print options

41. Summary
>Use PowerPoint for
Conferences
Meetings
Classroom modules
>Start from blank or design template
Add or change design template at will
>Add text
Bullet form primarily: Promote and demote bullets
>Insert pictures
Insert saved pictures or clip art
>Print Handouts, Notes pages or text
outline