How to be more productive and effective running a piano studio business. To watch free live presentations of these slideshows online, head to timtopham.com/events

1. BUSINESS SYSTEMS &
PRODUCTIVITYFOR THE 21st CENTURY
MTAC 2018

2. WHAT’S
BROUGHT
YOU HERE?

3. YOUR VIRTUAL
TEAM
BUSINESS TIME-
SAVERS
PRODUCTIVITY
HACKS
STREAMLINING YOUR
STUDIO

4. SEARCH FOR: TIM TOPHAM

6. EFFECTI
VE
HOURLY

8. HOW TO IMPROVE
EHR1.Increase Income
2.Decrease Teaching Hours
3.Decrease Expenses

9. 1. $40-$50 – 45%
2. $20-$30 – 35%
3. $60-$70 – 15%

10. SOCIAL
MEDIA
EMAIL/ADMIN
PRODUCTIVITY
HACKS

11. FACEBOOK

15. 1.Turn (most of ) them off!
NOTIFICATIONS

20. YOUTUBE

23. EMAIL/ADMI
N

24. 1. Set date to deal with email
2. Turn emails into tasks
3. Remind me if no reply
4. Schedule for later
5. Add to folders
6. Cost: $49 per year
GMAIL:
ACTIVEINBOX

26. READING
BLOGS/PAGES

27. READING
BLOGS/PAGES1. Blog organisation by RSS
2. Enter site URL
3. Put it in a category
4. Read it when you want
5. Unsubscribe from emails

28. READING
BLOGS/PAGES1. Save pages for reading later
2. Access offline
3. Save and read on any
devices
4. App can read it out!

30. 1. How do you store your passwords now!?
2. Insecure passwords = BIG risk
3. Filling in/forgetting = waste of time
4. Just remember 1 password and forget the rest
PASSWORDS

35. BILLING /
MANAGEME
NT
FILES /
SHARING /
STORAGE
BUSINESS TIME-
SAVERS

36. • Have a separate bank account
• Scan receipts immediately – dropbox
• Invest in studio software:
STUDIO TIPS
• Scheduling inc makeups and swaps
• Automated worry-free billing
• Student management

38. 1. Don’t accept checks
2. Waveapps.com/Square
3. Quickbooks / Xero
4. Move to automated regular
billing
5. timtopham.com/monthly
BILLING

39. SHARING/STORING/BA
CKUP

42. GOOGLE DRIVE

43. GOOGLE DRIVE

47. VIRTUAL
TEAMS

48. 1. Podcast and video editor (Hungary)
2. Transcription and notation (Serbia)
3. Graphic design (Spain)
4. Book keeping (India)
5. Developers (Italy)
6. Support/VA (Philippines)

49. 1. Anything you do more than once
2. Anything you shouldn’t be doing!
3. Easier than you think
4. Access cheaper rates
5. Employ as contractors
6. Screen record and talk through the process
7. Send the file and forget it
VIRTUAL
ASSISTANTS

51. 1. Upwork.com
2. Browse or search
3. Post and ad (tricks)
4. Interview (tasks)
5. Hire.

52. FINAL THOUGHTS
1. Turn off browser/email notifications
2. Turn off phone notifications
3. Block times in chunks
4. Get more sleep
5. Eat well
6. Exercise

54. SEARCH FOR: TIM TOPHAM

55. BUSINESS SYSTEMS &
PRODUCTIVITYFOR THE 21st CENTURY
MTAC 2018