Matthew Ho outlines various productivity hacks for startups including mindset, habits, inbox control, design hacks, and presentation outsourcing. Key strategies involve prioritizing tasks, maintaining concise communication, leveraging tools like Yesware and Boomerang, and adopting methods like the Pomodoro technique. The document also features resources for enhancing productivity and tools used for project management and communication.

1. WORK
Matthew Ho,
HACKS
for your startup

2. CHALLENGING
WEEK FOR
PRODUCTIVITY

7. ABOUT US
● Love TV series, movies & sports
● Head of Product Development, Tapmint
● Digital Producer background
● Worked online for 7 years
● Next Digital, Deloitte, Airbnb
● Twitter: @inspiredworlds
MATTHEW HO

8. ABOUT US
● Innovation, rapid experimentation, complete solutions
● Native Tongue - First winning team in Startup Weekend in
Australia
● 4 language game apps
● 400,000 downloads
● Twitter: @tapmint
TAPMINT

9. 1. Mindset
2. Habits
3. Inbox Control
4. Hacking design
5. Presentation
PRODUCTIVITY: Hack it!

10. 1. MINDSET
1. Prioritise
2. Ship
3. Decisive
4. Start simple
5. Deadlines

11. 2. PRODUCTIVITY HABITS
1. Routine tasks at set times
2. Re-use templates
3. Keep meetings to 20 minutes
4. Focus on 1 task - Pomodoro method
5. Turn off notifications

12. 2. PRODUCTIVITY HABITS
1. Standup - 5 mins
2. Review priorities
3. Eat the frog
MORNING AFTERNOON
4. Answer emails
5. Personal errands

13. 2. PRIORITIES
DETERMINING PRODUCT PRIORITIES
1. What are our business goals?
2. Create a list of user stories
3. Use ranking of 1-3 for user stories
4. 1 is critical and 3 is nice to have
5. What will be the most used feature?
6. M means “Minimum in MVP”

14. 2. PRIORITIES
7. If there are too many #1’s use a scale
of 1-5, then 1-10
8. Can create Epics to group user stories
9. Rank epics
10. Rank user stories within the epic
DETERMINING PRODUCT PRIORITIES

15. 3. CONTROLLING YOUR INBOX
1. Pause incoming emails! Inbox Pause plugin
2. Answer emails after reading
3. Answer emails in batches
4. Respond in 5 lines or less.
5. Use Yesware template and track opens/ clicks.

16. 4. HACKING DESIGN - WHY?
1. Crowdsourcing design
2. Brainstorming with more people
3. Great at concept stage

17. 4. HACKING DESIGN - HOW?
1. Wireframes
2. Write multiple briefs & compare
3. Use a designer to review brief & prepare
assets

18. 4. HACKING DESIGN - HOW?
4. Feedback twice a day - multi disciplinary
5. Bulk purchase credits
6. Tapmint designer adds more screens / tweaks

19. 5. OUTSOURCING PRESENTATION

20. 5. DRAFTED SUMMARY

21. 5. REVIEWED OUTLINE

22. 5. REVIEWED SCREENSHOTS

23. 5. ANNOTATED FEEDBACK

24. 5. OUTSOURCING PRESENTATION
1. Drafted summary
2. Emailed two weeks in advance
3. Reviewed the screenshots on Odesk
4. Communicated via email
5. Prepared some summary slides
6. Reviewed slides on google drive
7. Annotated feedback via google spreadsheet
8. Have worked previously together
PROCESS

25. THANK YOU!
hello@tapmint.com
www.tapmint.com

26. APPENDIX
Yesware
How to use
Yesware
templates

27. APPENDIX

28. APPENDIX
Boomerang
How to
schedule emails

29. APPENDIX
Inbox Pause
How to pause
your email

30. APPENDIX
To Do List
Pivotal Tracker

31. Resources for your productivity hacks
● Rework by 37 Signals http://37signals.com/rework/
● Remote by 37 Signals http://37signals.com/remote/
● Pomodoro timer - http://tomato-timer.com/
● Jason Allan on “Getting stuff Done” http://jasonallan.co/get-stuff-done-to-do-
list/
● Simple Productivity Hack, Tim Ferris http://www.businessinsider.com.au/tim-
ferriss-productivity-hack-2014-6
● How to email virtual assistants, Tim Ferris http://www.fourhourworkweek.
com/blog/2010/11/02/virtual-assistants/

32. Tools that we use
Email
● Boomerang, boomeranggmail.com
● Inbox Pause, inboxpause.com
● Yesware, yesware.com
Project management, documents, communication
● Pivotal Tracker, pivotaltracker.com
● Slack, slack.com
● Google Drive, drive.google.com
● Google Hangout
Sales
● EchoSign, echosign.com
● Quoteroller, quoteroller.com
● Pipedrive, pipedrive.com