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Project Impact Assessment (PIA) methodology Not all projects are equal, yet they are often assigned resources and managed as if they were. To more effectively manage multiple projects a different executive view offers insight and guidance to line management. Mapping projects to a tiered, four segment matrix is an effective process for sharing information on status and urgency. From personal experience, managing 17 or more projects, many with financial impacts of several millions of dollars, this was also a survival technique for me and my clients. Communication up the ladder usually reflects a literal translation of executives’ directives.  Executives use dashboards that frequently rely on variance reports for simplification.  This tends to flatten project values, especially when there are more than a half dozen or so. The data analysis stresses timeliness and cost management.  Both are absolutely critical; however, another dimension of prioritization can be effective as well. A simple methodology to assessing projects became a best practice.  By categorizing projects to a four box grid, separated by urgency and time to delivery, a way of seeing projects presents a view not available with variance reports. To start this process, set criteria for grading the projects.  Emphasizing the motivation for the project is important so that externally driven projects such as those touching customers are identified easily. A recent client’s criterion appears below: PriorityInternal or external source Strategic valueEase to implement Financial impactCost Resource impactCompetitive requirement “Management by objective works - if you know the objectives. Ninety percent of the time you don't.” Peter DruckerGovernance requirementOn time  How does the project start? ,[object Object]
Eliminate fear to get the truth.
Assure transparency in the process

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PIA Process Whte paper

  • 1.
  • 2. Eliminate fear to get the truth.
  • 4. Define the methodology, metrics and the resulting tool
  • 5. Set a tight schedule with
  • 7. Status reporting nightly (10 minutes with CEO)
  • 8. End of week summary report to kick-off attendees
  • 11. Using criteria, create a questionnaire for each project and matrix for each project
  • 12. Get qualitative answers and summarize findings in meetings to add to status updates
  • 13. Get C-level validation and share with line manager responsible for project
  • 14. Create summary based on urgency (see example below) and share with participantsImmediate + Urgent 1Urgent + Timely 2Timely 3To Be Done 4Oracle ERP HD SupportMargin FloorCommodities Pricing UpdateSystem 2 EDISystem 2 EnhancementsInvoice Web Presentation AB conversion Average Unit Cost CorrectionBranch Operations AuditsSafety AuditsBranch Manager Training What are the benefits if a PIA? Communicate priorities, direction Little Expense Reassign resources accurately Oversight reduces costs from disorganization Saving Time, Saving Money The PIA increases effectiveness. The methodology directly impacts the bottom line and improves communication and empowers line managers to improve their BAD decisions – Best Available Data. The PIA assists line managers with upward communication and helps then visualize a management framework where projects are viewed as on-time, in budget (variance reporting) and their strategic importance.