1. The document discusses partitioning users in IBM Connections Cloud which allows dividing users into logical groups called partitions that can each be managed by a user administrator. 2. A user administrator can only see and manage users within their assigned partitions, as defined by the organization administrator. 3. The document provides examples of how partitions can be organized based on attributes like location, department, or user group and outlines the capabilities of user administrators versus organization administrators.

1. Partitioning your office in
IBM Connections
Cloud
ibmcloud.com/social
ibm.com/verse
V 1.3 – february 2017
linkedin.com/in/teeuwe
m8ui
Tutorial 1 of 2

2. You had one or more Administrators to manage your subscribers
- The ‘Organization Administrator’.
He also had the possibility to assign people to reset passwords
- The ‘Administrative Assistants’.
Previously
AA
OA
OA
AAAA
Organization

3. You keep your Organization Administrators & Admin. Assistants.
But the additional role of “User Administrator” that can manage a subset of
Users and perform a subset of Administrator functions, is available.
 Users can be organized into a logical group called a User Partition.
 The User Administrator can only see and act upon users within their assigned
Partition(s).
 These partition(s) are defined & assigned by the Organization Administrator.
With Partitioning
AAOA
AA
OA
UA

4. OA
UA
Headquarters
Subsidiary A Subsidiary B Subsidiary C
UA UA
Example Partitioning | location based
UA
Partition A
‘Rotterdam’
Partition B
‘New York’
Partition C
‘Sydney’
AA AA

5. THIS USER
ADMINISTRATOR CAN
MANAGE PARTITIONS
A + B
OA
UA
Headquarters
User Group A User Group B User Group C
AA
UA UA
Example Partitioning 2 | Organization based
UA
Partition A
‘Sales’
Partition B
‘Logistics’
Partition C
‘Procurement’
AA
UA

6. Org Administrator view of all User Accounts
UA
OA

7. vs
Organizational
Administrator
User Administrator Administrator
Assistant
See all the users Only sees users from the
partitions to be managed
Only sees users from the
partitions to be managed
See a list of all the user
partitions
Only see user partition list
to be managed
Only see user partition list
to be managed
Navigator Bar showing
all the options
Navigator simplified to
only 3 entries – UA’s own
record, User Accounts &
SCN Admin
Navigator simplified to
only 2 entries – AA’s own
record & User Accounts
(all partitions)
All capabilities Limited options shown
Applicable to this
partition(s) only
Can only reset passwords
for Connections Cloud
(no SCN resets)
AAOA UA
vs

8. 1
2
3
4
5
✓

9. 1
2
3
4
5
AdminUI
Integration Server
Domino Directory (SCN HY)
Step can be performed via the integration server or IBM Domino5
Steps and can be performed via the integration and/or the AdminUI3 4

10. 1
2
select add
create

11. 3
3a
Enter your
partition values

12. 3
3b Click Create Partitions
create
3c Click OK and Wait 

13. ✔
A
B
C
D

15. Connections Cloud
record attributes:
 City
 Country
 Job Title
 Language
 Role
 Zip Code
 Time Zone
For SmartCloud Notes HYBRID setups
Domino Directory Person document attributes:
 Department
 Domain
 Organizational Unit (OU)
OR
What elements can you use in a partitioning rule?
When
user account directory
attributes do not
comply with the
partition values, then
the user is assigned
into a ‘Default’
partition.

16. Connections Cloud
 City
 Country
 Job Title
 Language
 Role
 Zip Code
 Time Zone
 Domino Directory Person document
 Department
 Domain
 Organizational Unit (OU)
Examples of Partitioning – Choosing a Rule that applies to the entire organization
SCN HYBRID ONLY
SCN SERVICE ONLY

17. Connections Cloud Profile
 City
 Country
 Job Title
 Language
 Role
 Time Zone
 Zip Code
Domino Directory Person document:
 Department
 Domain
 Organizational Unit (OU)
Examples of Partitioning – Choosing a Rule that applies to the entire organization
Opposite to the Domino Directory UI there is no interface to show actual
values of these Connections Cloud fields!
 JobTitle, Language and Timezone are attributes of the person
entity associated with the Subscriber
 Role is the role you have in the UI so that can be seen (User, User
Administrator, Admin Asisstant etc etc)

18. Connections Cloud
 City
 Country
 Job Title
 Language
 Role
 Zip Code
 Time Zone
Domino Directory Person document
 Department
 Domain
 Organizational Unit (OU)
Examples of Partitioning – Choosing a Rule that applies to the entire organization
Remember that you can even combine these!
Partition Name Partition Value
United States New York, Boston, Chicago
Europe Paris, Dublin, Rome
Asia Tokyo, Beijing, Mumbai
Simple - Single
Partition Name Partition Value
United States US|New York,
US|Boston, US|Chicago
Europe EU|Paris,EU|Dublin,
EU|Amsterdam
Asia AP|Tokyo, AP|Beijing,
AP|Mumbai
Advanced - Multiple
Partition Name Partition Value
East EU Sales SalesDom|HungarySalesDept,
SalesDom|PolandSalesDept
West EU Sales SalesDom|GermanySalesDept,
SalesDom|FranceSalesDept
All Executives AcmeDom|AllExecDept,
GlobexDom|ExecDept,
WillcoDom|DirectorsDept

19. Key
Component
Details
Partitions Departments or Segments – Logical partitioning of the User
Directory
Rule Combination of User Attribute Fields (1 or more) used to
define logical partitioning
e.g. Customer uses Organizational Unit
Partitioning
Table
Table with a list of possible values from user records & the
partition those fall into
User
Administrator
New Role – Administrator who can manage 1 or more
partitions
Definitions
Planning:
The Organizational Administrator plans and defines:
- how to partition the users (which attributes to use)
- number of partitions
- Partition table
- Administrator(s) to assign to each partition

21. UA
AAOA
PartitionsNOTE:
You cannot move straight
from Administrator to
User Administrator or
vice versa. You need
To remove the role,
complete it, and then add the
new role to the user/admin.
4 Two steps:
a. Remove previous OA role
b. Assign UA role
Or, if no Admin role…..
a single step to tick mark
User Admin role.

22. Org Administrator view of all User Accounts
Partition info for
each user
Filter to see users from a
single partitionClicking on the
‘i’ shows the
partitions
managed by
this User Admin

23. User Administrator options
Navigator Bar only
showing
 User Accounts
 SCN Admin
options
User Accounts
are available
like with any
other Admin
NOTE:
A User Admin does not
have any capabilities to set
the org wide configurations
settings.
UA

24. Can only work
with users from
his assigned
partitions
UAUser Administrator options, User Accounts

25. Can select the
appropriate
partition but not
what he is not
assigned to
manage
UAUser Administrator options, User Accounts

26. UAUser Administration, User Accounts vsOA
UA
User Administrator
OA
Organization Administrator

27. Manage SCN
subscribers
UAUser Administrator options, User Accounts
No access to configuration options

28. UAUser Administration, User Accounts vsOA
UA
OA
SCN users

29. UAUser Administration, User Accounts vsOA
UA
OA
Deleted SCN users
No batch request
Deleted User in his
specific partition(s)

30. Manage SCN
subscribers in his
own partition(s) only
UAUser Administrator options, User Accounts

31. Bulk Administration of partitions
You can create as many
as 200partitions
Each csv has a line
maximum of 200 lines
Integration Server https://apps.ce.collabserv.com/ei/files/
ftp.ap.collabserv.com
ftp.ce.collabserv.com
ftp.na.collabserv.com

32. emailAddress,action,givenName,familyName,name,keys
,addpartition,,,Test Accounts,Test Accounts
,addpartition,,,Location EU,London|England
,addpartition,,,Location AP,Tokyo|Japan
200081546_Maurice_PRV_0000000042.csv
✔

33. emailAddress,action,givenName,familyName,name,keys
,addpartition,,,Den Haag,"Scheveningen|NL,Leidschenveen|NL,Nootdorp|NL",
,addpartition,,,London,"Southbank|England,Upper Ground|England",
,addpartition,,,Amsterdam,"Sloten|NL,Diemen|NL,Oud Zuid|NL",
200081546_Maurice_PRV_0000000044.csv
Yes, there can be multiple values!
✔

34. emailAddress,action,name
andy.yiu@silvergreen.eu,AssignAdminToPartition,Stock Accounts
andy.yiu@silvergreen.eu,AssignAdminToPartition,"Den Haag"
ed.manilla@silvergreen.eu,AssignAdminToPartition,"Stock Accounts"
ed.manilla@silvergreen.eu,AssignAdminToPartition,Test Accounts
ed.manilla@silvergreen.eu,AssignAdminToPartition,London
ed.manilla@silvergreen.eu,AssignAdminToPartition,Amsterdam
200081546_Maurice_PRV_0000000047.csv
✔

35. ✔
emailAddress,action,name
ed.manilla@silvergreen.eu,DeleteAdminFromPartition,Stock Accounts
ed.manilla@silvergreen.eu,DeleteAdminFromPartition,Test Accounts
ed.manilla@silvergreen.eu,DeleteAdminFromPartition,London
ed.manilla@silvergreen.eu,DeleteAdminFromPartition,Amsterdam
ed.manilla@silvergreen.eu,DeleteAdminFromPartition,IBM Staff
Note the missing for no partitions managed

36. Note!
Partitioning is available
for those that need to
divide admin work.
You do NOT HAVE TO
set it up if you do not
need it!
Partition when one
Administrator should not
be allowed to perform
admin tasks on users
that do not belong to his
partition(s).
When you have not
marked a user with a
partition value it will
always have the partition
default. Which means
there is always an
Admin that can manage
it…
Renaming a partition
is not possible. You would
need to remove and the
add a partition. As
data removal is required
in the background.
Partition when an
Administrator should
not be allowed to perform
Organization or security
settings
1 2 3
4 5

37. AA
OA
UA
Within the presentation we have covered:
 Partitioning allows customers to divide their users into smaller groups and
assign an administrator for each group. The administrator for each group will
have a new role, "User Admin". The User Admin is able to only see and
manage users from their own department / partition of the org, and they would
not be able to view or manage the rest of the users in the org
 Applies to both SmartCloud Notes Service-Only and Hybrid organizations
 Both manual and bulk activities
For more information:
https://www.ibm.com/support/knowledgecenter/SSL3JX/whatsn
ew_2017_02/partitions.html
https://www.ibm.com/support/knowledgecenter/SSL3JX/admin/
bss/topics/c_using_partitions.html

38. DEMO