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#UserBlast2016
Mat Newman | IBM | ASEAN Collaboration Executive
@MatNewman
Please Note:
• IBM’s statements regarding its plans, directions, and intent are subject to change or withdrawal without no...
Abstract
It's time for your annual injection of Energy, Enthusiasm and Education! Join the man in #Yellow as he
BLASTS his...
Agenda
• Top Tips
IBM Notes
IBM Verse
IBM Sametime,
Notes/Domino
• Know your Notes!
What is Notes
• Notes is a Database
• Notes is secure
• Notes can access information from virtually anywhere
• NOTES is th...
Security
• Native Access:
Notes Remote Procedure
Call (NRPC) : 1352
Requires a secure ID File
• Account Based Access
Do...
Choice of Access
.nsf
Date Time From Subject
11
Sep
11:04 Li Li Notes is great
12
Sep
13:09 John And flexible
13
Sep
17:11...
Application Flexibility - Investment Protection
APPLICATION.nsf
DATA
Index
Design
Properties
Access Control
TEMPLATE.ntf N...
Which part is "Notes"
• Notes isn't just email
• Notes is the SOFTWARE that enables:
Access to Native Notes Databases,
• ...
Client Layout
Title, Menus, Open Button/Bookmarks, Masthead, Window Tabs, Tool Bars, Display Pane, Status Bar, Search Bar,...
Which part is a "Database"
• Databases are native Notes 'applications',
i.e: That is why there is a 'File -> Application'...
Notes Database Layout
Title, Navigator, Selection Bar, View, Action Bar, Preview Pane
Folders vs Views
• Folders
contain documents that are "put there"
• Views
contain documents matching a criteria
• Why do...
Notes Databases: Basic Short-Cuts
Short Cut Key What it Does
CTRL+M Creates a new Message
Enter Opens the SELECTED documen...
Which Part is a "Plugin"
• Plugin's extend the Notes client
• Native IBM Plugins include:
Sametime
Day-At-A-Glance
Widg...
IBM Notes
Replication
• Synchronises your data
• ONLY does changes
Creating Replicas
• Open the required application
• File -> Application -> Make available Offline
• Additional options con...
What else can Replicate
• Contact Settings
• Database Templates
• Free-Time information
• IBM Connections Activities
Push Mail - Don't wait to replicate!
NOTES.INI
CacheMail=3
OutgoingMailSendThreshold=1
ReplicateOnNewMail=1
CacheDBInitial...
Search
• Notes most powerful feature
• Quick search
Easily locate anything in a VIEW
• Full-Text Search
Easily locate an...
Quicksearch
• Before Notes 9
Click any 'sortable' column
heading
Start Typing
• Notes 9+ Just Start Typing
Text default...
Enable Full Text Search
• Use Local Replica's
No Admin/Server
restrictions
• View -> Search This View
• More
• "Create In...
Recommended Options for Full-Text-Search
New Notes Search
• Included with Notes 8+
• Similar to Internet Search Engines, eg:
Cat Dog
• will find cat or dog anywhe...
Classic Notes Search
• Activate by preceding search with "/"
• Use FTI Syntax
• Sample difference:
 /cat dog
Will only f...
Advanced Searching
• Boolean Operators:
AND OR NOT ()
• Field Searching:
[FieldName]="content"
eg: [From] [To] [Subject...
Searching All Mail and Archives
• New in Notes 9
• Requirements:
Archives must be listed in Archive Preferences
• With Ma...
Finding mail from someone - Just start typing
Even works on Subject - (Re:/Fw: ignored!)
Drill down by Sender / Subject
Collaboration with another person
Shows all conversations...
Conversations - Dont miss anything!
Conversation Expanded - Hit the Twistie
Group by date
Mail - Show additional mail options
Email contains INFORMATION
Make it WORK for YOU
Who is that person?
What's that room?
How much is that?
Easily access databases - Open/Bookmarks
Startup - Tabs load Automatically
Easy access to others Mail/Calendar/To-Do
Calendar Overlays
... for a specific person
Or open in it's own Tab to manage that calendar
Set dial-in details in Preferences
One-Click to add to a meeting
Include On-line meetings in invitations
More Notes tips:
http://slideshare.net/matnewman
Verse
Verse Search: Specific Field
Wild-Card Searches (analy*)
Proximity Searches: eg, "track endless"~4
Sametime
Presence - Persistent throughout Notes
It's not stalking ... really, it isn't
Desktop or Mobile?
Sametime+Connections Business Cards
Where are they?
Adding Contacts
Search Name
Personal Groups
Public Groups - From Corporate Directory
Right-click to add directly to a specific Group
Drag an email into the contact list
Add sender and/or recipients of the email
Drag from the Contact list for email addressing
Works in all Address fields - including meetings
Group chat
Meeting Minutes - Group Chat from meeting
Group Announcement
Voice and Video Calls
File Sharing
Receiving a file
Screen Capture in a chat
Annotate to highlight
Share
Capture without a chat
Annotate for effect
If offline messages aren't available...
Privacy
Never Available
External contacts - allowed and denied
Automatic Status Changes
Chose your notification options
Event alerts and preferences
Emoticons/Emoji (you need to be logged in!)
Save an Emoticon
Create your own Sametime Emoji
• Go into your preferences (File->Preferences, Figure 1),
• Locate your Emoticon settings, ...
What you need
1.Images (.png .gif .jpg)
2.An XML descriptor file called "palette.xml"
3.Both the images (1) and xml file (...
palette.xml
<?xml version="1.0" encoding="UTF-8"?>
<palette name="Emoticons">
<item>
<name><![CDATA[roundgrin]]></name>
<i...
Preferences
Emoticon Settings
Name the new Palette
Import
Browse for the palette file
Palette Created
Use!
Thank you
Notices and Disclaimers
Copyright © 2015 by International Business Machines Corporation (IBM). No part of this document ma...
Notices and Disclaimers cont.
Information concerning non-IBM products was obtained from the suppliers of those products, t...
IBM Connect 2016 - IS1406 #UserBLAST
IBM Connect 2016 - IS1406 #UserBLAST
IBM Connect 2016 - IS1406 #UserBLAST
IBM Connect 2016 - IS1406 #UserBLAST
IBM Connect 2016 - IS1406 #UserBLAST
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IBM Connect 2016 - IS1406 #UserBLAST

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It's time for your annual injection of Energy, Enthusiasm and Education! Join the man in #Yellow as he BLASTS his way through his top tips on Desktop, Browser, Mobile and even Cloudy aspects of the IBM Collaboration Solutions portfolio.
Learn how to best utilise Notes/Domino, Connections, Traveler/Verse and Sametime to ensure effective communication and collaboration both inside and outside of your organisation.
Everything a User needs to know about the "cool" stuff from IBM, Don't miss #UserBLAST!

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IBM Connect 2016 - IS1406 #UserBLAST

  1. 1. #UserBlast2016 Mat Newman | IBM | ASEAN Collaboration Executive @MatNewman
  2. 2. Please Note: • IBM’s statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at IBM’s sole discretion. • Information regarding potential future products is intended to outline our general product direction and it should not be relied on in making a purchasing decision. • The information mentioned regarding potential future products is not a commitment, promise, or legal obligation to deliver any material, code or functionality. Information about potential future products may not be incorporated into any contract. • The development, release, and timing of any future features or functionality described for our products remains at our sole discretion. • Performance is based on measurements and projections using standard IBM benchmarks in a controlled environment. The actual throughput or performance that any user will experience will vary depending upon many factors, including considerations such as the amount of multiprogramming in the user’s job stream, the I/O configuration, the storage configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve results similar to those stated here.
  3. 3. Abstract It's time for your annual injection of Energy, Enthusiasm and Education! Join the man in #Yellow as he BLASTS his way through his top tips on Desktop, Browser, Mobile and even Cloudy aspects of the IBM Collaboration Solutions portfolio. Learn how to best utilise Notes/Domino, Connections, Traveler/Verse and Sametime to ensure effective communication and collaboration both inside and outside of your organisation. Everything a User needs to know about the "cool" stuff from IBM, Don't miss #UserBLAST!
  4. 4. Agenda • Top Tips IBM Notes IBM Verse IBM Sametime,
  5. 5. Notes/Domino • Know your Notes!
  6. 6. What is Notes • Notes is a Database • Notes is secure • Notes can access information from virtually anywhere • NOTES is the Client • DOMINO is the Server
  7. 7. Security • Native Access: Notes Remote Procedure Call (NRPC) : 1352 Requires a secure ID File • Account Based Access Domino Directory LDAP SAML Single Sign On
  8. 8. Choice of Access .nsf Date Time From Subject 11 Sep 11:04 Li Li Notes is great 12 Sep 13:09 John And flexible 13 Sep 17:11 So And powerful Notes SMT P POP IMA P NNT P LDA P FAX WA P SMS ODB C Web Dav XML HTT P JSO N Travel e r DDS
  9. 9. Application Flexibility - Investment Protection APPLICATION.nsf DATA Index Design Properties Access Control TEMPLATE.ntf New Features and capabilities enhance the DESIGN of a Database No DATA MIGRATION – EVER!!!!! Design
  10. 10. Which part is "Notes" • Notes isn't just email • Notes is the SOFTWARE that enables: Access to Native Notes Databases, • Mail/Calendar/To-Do is just ONE of those databases Ability to consume information from a variety of sources • Natively (eg: HTTP/ Web Browser, SMTP, LDAP, etc) • API's, Web Services ... Extensibility via the Eclipse framework • Live Text • Widgets • Plug-ins
  11. 11. Client Layout Title, Menus, Open Button/Bookmarks, Masthead, Window Tabs, Tool Bars, Display Pane, Status Bar, Search Bar, Side Bar
  12. 12. Which part is a "Database" • Databases are native Notes 'applications', i.e: That is why there is a 'File -> Application' menu choice • Every Database has it's own security settings, See earlier security slide • Each individual database contains it's own functionality, Mail/Calendar/To-Do (PIM) is just ONE database • Each database can have it's own preferences or personal 'profile', PIM preferences and Contacts preferences are separate • Databases can be Replicated, or taken "off-line"
  13. 13. Notes Database Layout Title, Navigator, Selection Bar, View, Action Bar, Preview Pane
  14. 14. Folders vs Views • Folders contain documents that are "put there" • Views contain documents matching a criteria • Why do I need to know this? Eg: A message dragged from "Sent" IS STILL "SENT"! Applies to: "Sent", "All Documents", "Follow Up"
  15. 15. Notes Databases: Basic Short-Cuts Short Cut Key What it Does CTRL+M Creates a new Message Enter Opens the SELECTED document Enter (with any document open) Opens the NEXT document TAB Opens the next UNREAD document Backspace Opens the PREVIOUS document DELETE Deletes the open document AND moves to the next document Escape Closes the current window. CTRL+SHIFT+L Opens the complete Short-Cut List
  16. 16. Which Part is a "Plugin" • Plugin's extend the Notes client • Native IBM Plugins include: Sametime Day-At-A-Glance Widgets • Additional plugins are provided by: IBM (eg: Connections), Independent Software Vendors, your own companies developers • http://www-10.lotus.com/ldd/dominowiki.nsf/dx/learning- plug-in-for-ibm-lotus-notes
  17. 17. IBM Notes
  18. 18. Replication • Synchronises your data • ONLY does changes
  19. 19. Creating Replicas • Open the required application • File -> Application -> Make available Offline • Additional options control Security What information replicates Creating a Full-Text index (more later...)
  20. 20. What else can Replicate • Contact Settings • Database Templates • Free-Time information • IBM Connections Activities
  21. 21. Push Mail - Don't wait to replicate! NOTES.INI CacheMail=3 OutgoingMailSendThreshold=1 ReplicateOnNewMail=1 CacheDBInitialFullDoc=30 DocAutoRetrieve=2 FailoverSilent=1 ($PrefRepIDDefFullText)=1
  22. 22. Search • Notes most powerful feature • Quick search Easily locate anything in a VIEW • Full-Text Search Easily locate any content in any Notes document or attachment
  23. 23. Quicksearch • Before Notes 9 Click any 'sortable' column heading Start Typing • Notes 9+ Just Start Typing Text defaults to "Who" Number defaults to "Date" Can select any other sortable column, or Search "Any Column"
  24. 24. Enable Full Text Search • Use Local Replica's No Admin/Server restrictions • View -> Search This View • More • "Create Index..."
  25. 25. Recommended Options for Full-Text-Search
  26. 26. New Notes Search • Included with Notes 8+ • Similar to Internet Search Engines, eg: Cat Dog • will find cat or dog anywhere in a document
  27. 27. Classic Notes Search • Activate by preceding search with "/" • Use FTI Syntax • Sample difference:  /cat dog Will only find the exact phrase "cat dog"
  28. 28. Advanced Searching • Boolean Operators: AND OR NOT () • Field Searching: [FieldName]="content" eg: [From] [To] [Subject] [Body] • Date, Field, Multiple Words, Example Form • Save and Load Searches • Adding any Notes Application to the Search Bar
  29. 29. Searching All Mail and Archives • New in Notes 9 • Requirements: Archives must be listed in Archive Preferences • With Mail/Calendar/To-Do open • Actions -> Archive -> Settings All databases must have a FTI • Use the new tool from the "Search Bar"
  30. 30. Finding mail from someone - Just start typing
  31. 31. Even works on Subject - (Re:/Fw: ignored!)
  32. 32. Drill down by Sender / Subject
  33. 33. Collaboration with another person
  34. 34. Shows all conversations...
  35. 35. Conversations - Dont miss anything!
  36. 36. Conversation Expanded - Hit the Twistie
  37. 37. Group by date
  38. 38. Mail - Show additional mail options
  39. 39. Email contains INFORMATION
  40. 40. Make it WORK for YOU
  41. 41. Who is that person?
  42. 42. What's that room?
  43. 43. How much is that?
  44. 44. Easily access databases - Open/Bookmarks
  45. 45. Startup - Tabs load Automatically
  46. 46. Easy access to others Mail/Calendar/To-Do
  47. 47. Calendar Overlays
  48. 48. ... for a specific person
  49. 49. Or open in it's own Tab to manage that calendar
  50. 50. Set dial-in details in Preferences
  51. 51. One-Click to add to a meeting
  52. 52. Include On-line meetings in invitations
  53. 53. More Notes tips: http://slideshare.net/matnewman
  54. 54. Verse
  55. 55. Verse Search: Specific Field
  56. 56. Wild-Card Searches (analy*)
  57. 57. Proximity Searches: eg, "track endless"~4
  58. 58. Sametime
  59. 59. Presence - Persistent throughout Notes
  60. 60. It's not stalking ... really, it isn't
  61. 61. Desktop or Mobile?
  62. 62. Sametime+Connections Business Cards
  63. 63. Where are they?
  64. 64. Adding Contacts
  65. 65. Search Name
  66. 66. Personal Groups
  67. 67. Public Groups - From Corporate Directory
  68. 68. Right-click to add directly to a specific Group
  69. 69. Drag an email into the contact list
  70. 70. Add sender and/or recipients of the email
  71. 71. Drag from the Contact list for email addressing
  72. 72. Works in all Address fields - including meetings
  73. 73. Group chat
  74. 74. Meeting Minutes - Group Chat from meeting
  75. 75. Group Announcement
  76. 76. Voice and Video Calls
  77. 77. File Sharing
  78. 78. Receiving a file
  79. 79. Screen Capture in a chat
  80. 80. Annotate to highlight
  81. 81. Share
  82. 82. Capture without a chat
  83. 83. Annotate for effect
  84. 84. If offline messages aren't available...
  85. 85. Privacy
  86. 86. Never Available
  87. 87. External contacts - allowed and denied
  88. 88. Automatic Status Changes
  89. 89. Chose your notification options
  90. 90. Event alerts and preferences
  91. 91. Emoticons/Emoji (you need to be logged in!)
  92. 92. Save an Emoticon
  93. 93. Create your own Sametime Emoji • Go into your preferences (File->Preferences, Figure 1), • Locate your Emoticon settings, note: you will need to be logged-in to Sametime (Sametime- >Emoticons, Figure 2), • Choose the "new" button, and then name your new palette and choose OK (I just typed "Apple- iWatch" - Figure 3), • Choose the "Import" Button (Figure 4), • Browse for your new palette (a pre-configured .zip file), and Choose OK (Figure 5), • The new images you have imported from the .zip file are now part of your Sametime Emoticons (emoji), (Figure 6), • Jump into a Chat, hit the Emoticon button, Choose your new palette, and the image you want to insert (Figure 7), • Done!
  94. 94. What you need 1.Images (.png .gif .jpg) 2.An XML descriptor file called "palette.xml" 3.Both the images (1) and xml file (2), zipped up together inside a .zip file
  95. 95. palette.xml <?xml version="1.0" encoding="UTF-8"?> <palette name="Emoticons"> <item> <name><![CDATA[roundgrin]]></name> <imgfile>face-yellow-loop-01.emoji_.gif</imgfile> <alttext><![CDATA[roundgrin]]></alttext> </item> <item> <name><![CDATA[tongue]]></name> <imgfile>face-yellow-loop-03.emoji_.gif</imgfile> <alttext><![CDATA[tongue]]></alttext> </item> </palette> Where: name: is the name of your emoticon imgfile: if the actual file name of the image, and alttext: is the same as the "alternate text" HTML attribute for images that will show until the image loads in your chat-partner's window
  96. 96. Preferences
  97. 97. Emoticon Settings
  98. 98. Name the new Palette
  99. 99. Import
  100. 100. Browse for the palette file
  101. 101. Palette Created
  102. 102. Use!
  103. 103. Thank you
  104. 104. Notices and Disclaimers Copyright © 2015 by International Business Machines Corporation (IBM). No part of this document may be reproduced or transmitted in any form without written permission from IBM. U.S. Government Users Restricted Rights - Use, duplication or disclosure restricted by GSA ADP Schedule Contract with IBM. Information in these presentations (including information relating to products that have not yet been announced by IBM) has been reviewed for accuracy as of the date of initial publication and could include unintentional technical or typographical errors. IBM shall have no responsibility to update this information. THIS DOCUMENT IS DISTRIBUTED "AS IS" WITHOUT ANY WARRANTY, EITHER EXPRESS OR IMPLIED. IN NO EVENT SHALL IBM BE LIABLE FOR ANY DAMAGE ARISING FROM THE USE OF THIS INFORMATION, INCLUDING BUT NOT LIMITED TO, LOSS OF DATA, BUSINESS INTERRUPTION, LOSS OF PROFIT OR LOSS OF OPPORTUNITY. IBM products and services are warranted according to the terms and conditions of the agreements under which they are provided. Any statements regarding IBM's future direction, intent or product plans are subject to change or withdrawal without notice. Performance data contained herein was generally obtained in a controlled, isolated environments. Customer examples are presented as illustrations of how those customers have used IBM products and the results they may have achieved. Actual performance, cost, savings or other results in other operating environments may vary. References in this document to IBM products, programs, or services does not imply that IBM intends to make such products, programs or services available in all countries in which IBM operates or does business. Workshops, sessions and associated materials may have been prepared by independent session speakers, and do not necessarily reflect the views of IBM. All materials and discussions are provided for informational purposes only, and are neither intended to, nor shall constitute legal or other guidance or advice to any individual participant or their specific situation. It is the customer’s responsibility to insure its own compliance with legal requirements and to obtain advice of competent legal counsel as to the identification and interpretation of any relevant laws and regulatory requirements that may affect the customer’s business and any actions the customer may need to take to comply with such laws. IBM does not provide legal advice or represent or warrant that its services or products will ensure that the customer is in compliance with any law
  105. 105. Notices and Disclaimers cont. Information concerning non-IBM products was obtained from the suppliers of those products, their published announcements or other publicly available sources. IBM has not tested those products in connection with this publication and cannot confirm the accuracy of performance, compatibility or any other claims related to non-IBM products. Questions on the capabilities of non-IBM products should be addressed to the suppliers of those products. IBM does not warrant the quality of any third-party products, or the ability of any such third-party products to interoperate with IBM’s products. IBM EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. The provision of the information contained herein is not intended to, and does not, grant any right or license under any IBM patents, copyrights, trademarks or other intellectual property right. •IBM, the IBM logo, ibm.com, Aspera®, Bluemix, Blueworks Live, CICS, Clearcase, Cognos®, DOORS®, Emptoris®, Enterprise Document Management System™, FASP®, FileNet®, Global Business Services ®, Global Technology Services ®, IBM ExperienceOne™, IBM SmartCloud®, IBM Social Business®, Information on Demand, ILOG, Maximo®, MQIntegrator®, MQSeries®, Netcool®, OMEGAMON, OpenPower, PureAnalytics™, PureApplication®, pureCluster™, PureCoverage®, PureData®, PureExperience®, PureFlex®, pureQuery®, pureScale®, PureSystems®, QRadar®, Rational®, Rhapsody®, Smarter Commerce®, SoDA, SPSS, Sterling Commerce®, StoredIQ, Tealeaf®, Tivoli®, Trusteer®, Unica®, urban{code}®, Watson, WebSphere®, Worklight®, X-Force® and System z® Z/OS, are trademarks of International Business Machines Corporation, registered in many jurisdictions worldwide. Other product and service names might be trademarks of IBM or other companies. A current list of IBM trademarks is available on the Web at "Copyright and trademark information" at: www.ibm.com/legal/copytrade.shtml.

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