OxfordLearn Training guide

Training Guide
Making the most of your course online

1

Contents
Introduction

2

Creating an account

3

Members of the Oxford Teachers’ Club

3

Everyone else

3

Opening a teacher account

7

To create your teacher account

7

Using an authorization code

8

Requesting online authorization

8

Classes, courses and students
Setting up a class and linking a course
Enrolling students

9
9
11

Inviting students to join the class

11

Manually creating user accounts

13

Importing new users

13

Download a file for entering user details

14

Enter user details in the file

14

Import user details from the file

14

Finding and adding existing users to a class

15

How students register

17

Accessing course content

21

Previewing course content

21

Hide part of the content, set ‘due dates’

22

Reorder modules and topics

23

Writing and Speaking tasks: How do I preview them?

23

Writing and Speaking tasks: How do I mark them?

24

How do I monitor Discussions?

25

How do I use Tests?

27

Advanced feature: divide your class into groups and assign content
Create your groups
Assign content to a group
Monitor students’ progress

31
31
34
37

Access the tools

37

Gradebook

37

Hiding/showing items in the gradebook

37

Changing personal display options

38

Create a grade item

40

Class progress

40

User progress

41

Content Report

42

Creating your own content
Add links and documents to the Content menu
Adding a URL link
Adding a document to the Content menu
Communicating with your students: Creating a Discussion forum

44
44
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45
47

How to create a Forum

47

How to create a Discussion

48

Access Discussions tool settings

49

Display Settings

49

Create your own tests: Using the Tests tool
How to create a Test
Create your own Speaking and Writing tasks: Using the Dropbox tool
Create a new folder
How to add Discussions, Dropboxes and Tests to the Content Menu

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58
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59

Introduction
Use the online part of your course to help your students practice and improve their English, and
track their progress.
You can use it to:
• Motivate your students with practice that is automatically graded, includes integrated audio
and video, offers easy access to dictionary definitions and more.
• Assign different activities to different groups of students, according to their needs.
• Track your students’ progress with a variety of standard reports.
• Encourage communicative and collaborative learning using discussions, live chat and instant
messaging.
• Create and upload your own content and tests.
The Teacher Guide will take you through all these activities step by step.

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© Oxford University Press 2013 PHOTOCOPIABLE

Creating an account
Before you can begin using your course online, you must have an account. You only need one
account to teach any number of courses.
• If you are a member of the Oxford Teachers’ Club, use the username and password for that
account to log in at www.oxfordlearn.com.
• If you are not a member of the Oxford Teachers’ Club, you must create an account (register).

Members of the Oxford Teachers’ Club
Members of the Oxford Teachers’ Club should use the username and password for their account to
log in.
1 Go to this website: www.oxfordlearn.com
2 Type your Oxford Teachers’ Club username and password into the boxes.
3 Click Log in.

Everyone else
1 Go to this website: www.oxfordlearn.com
2 Click Register.

The Register now page opens, which is divided into three sections:
u
Personal

details

u
Security

information

u
Terms

and Conditions


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3 Enter your details in the Personal details section.
u
If

you have an email address, type it carefully making sure it is accurate.
Your email address will be your username, which means you can reset your password
automatically if you forget it. A teacher account must be created using an email
address.

Please note: If your students do not have email addresses, they should select I don’t have
an email address, and enter a unique username.

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4 Type your password in the Password box.
Your password must be at least 6 characters and no more than 15 characters long. It must
contain:
u
At

least one lower-case letter (a to z)

u
At

least one upper-case (capital) letter (A to Z)

u
At

least one number (0 to 9)

Please note: Your password cannot contain any other characters or any spaces.
5 Select the Country you are working in from the dropdown list.
6 The box indicating that you are 13 years old or younger only applies to young learners.
7 The information you type into the Account recovery section is used to prove your identity if
you need to contact Online Support.
a) Select a Question from the dropdown list.
b) Type the Answer to that question in the box immediately below it.


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Please note: Make sure you give an answer that you remember – this is how you prove
your identity when getting access to your account.
8 In the Updates section, select the box if you are happy to receive information from Oxford
University Press.
9 Read the Terms and Conditions by clicking the link.
When you have read them and are happy to agree, select the box to confirm you agree with
them.

10 Click Register to create your account.
A summary of the information you have given is shown and you have the option to Log in now.

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Opening a teacher account
In order to access the Learning Management System and set up your classes and courses, you
must be authorized as a teacher.
Your institution may have created a teacher account for you.
If your institution has not created a teacher account for you, you can:
• Enter a teacher authorization code, and create the account yourself.
• Request online authorization.

To create your teacher account
1 Log in.
2 Click Teacher tools at the top of the page.

A box opens for you to apply for a teacher account.
• If you have a teacher authorization code, enter it to start using the LMS straight away. You
may find an authorization code in the Teacher’s Book, or an OUP ELT consultant may provide
one. Follow the instructions in Using an authorization code below.
• If you do not have an authorization code, you can request a teacher account online. Follow
the instructions in Requesting online authorization on page 8.


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Using an authorization code
If you have a teacher authorization code:
1 Type the code into the box on the left.
2 Select the box to the left of I accept the Terms and Conditions to indicate that you
agree to them.
3 Click Enter.

If your authorization code is accepted, a message is shown stating that you now have access
to the teacher tools. Click OK.

Requesting online authorization
If you do not have an authorization code:
a) Click Request teacher account.
b) Complete the form shown and click Submit.
You will have a response within two working days.

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Classes, courses and students
To manage your students’ learning with the LMS tools, you must:
1 Set up a class and link a course to it.
2 Put your students into the class.

Setting up a class and linking a course
To set up a class:
1 Click Manage classes in the list of options on the left.
Please note: You will not see Manage classes unless your account has been authorized as a
teacher account. See page 7 for details.

2 Click Create new class.
3 Give the class a name and click Create new class.
Student joining code and Teacher joining code are shown for the class – you
cannot change these codes.

u
A

4 In the Courses section, click Add a course.


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5 A list of available courses is shown. Find the course you want to link to this class:
the Previous and Next buttons or the page numbers to browse the available
courses.

u
Use

u
Type

part of the course name in the box and click Search to show courses that match.

Please note: If your course has access to Oxford Online Skills Program, search for the right
level, skills and bundle of Oxford Online Skills Program, and add that to your class. You will
find details on student access cards within books.
6 When you have found the course you want to add, click Add to class.

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Enrolling students
You now have different options for adding your students to the class. Choose the one that best
suits you and your students.
• Invite your students to join the class by sending them an email using the system, or by
printing off a join class slip. The email and printed slip includes the student joining code and
instructions on where to register. See Inviting students to join the class below.
• Register for them and enter their access codes if you have them, or ask them to enter their
access codes once you give them their login details. See Manually creating user accounts on
page 13, and Importing new users on page 13.
• Find your students and add them to the class if they are already registered on your school’s
account. See Finding and adding existing users to a class on page 15.

Inviting students to join the class
1 If you are not already viewing the class details:
a) Click Manage classes on the menu on the left of the page.
b) Click the name of the class.
2 Click Invite new users.

3 Select either Students or Teachers to indicate which you want to invite.
4 Click Invite.
You will see the message that will be sent to the students.

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5 Choose Email or Print.

To email: Type the email addresses into the box, one address per line. You can also copy and
paste the addresses from a text file or a spreadsheet.

To print: Print and distribute the slips.

Please note: People who have been invited to join a class will have to register for an
account, if they do not already have one, before they can join the class.
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Manually creating user accounts
Accounts can be created manually on behalf of your students. You create each account separately.
1 Click Manage users in the menu on the left of the page.
2 Click Create new user.
The New user page opens.

3 Complete details for this user.
4 If the user does not have an email address:
a) Select the User does not have an email address box.
b) Type a username for the user into the new box that appears.
5 You can optionally add this person to a class when the user account is created.
You can also optionally send an email to the user with all the information about his or her
account.

Importing new users
Instead of manually creating user accounts for groups of individuals, you can import the
information using a file.
You can create the information either in an excel spreadsheet or using a CSV file. In a CSV file, the
different bits of information are separated by commas.
Sample files are available that show the information required – it is important that you provide
information in the same order.
Please note: If you download the sample CSV file and you have a spreadsheet application
(Excel or equivalent), it can be opened in that application. Otherwise, you can open it in
Notepad or a similar text editor.

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Download a file for entering user details
1 Click Manage users in the menu on the left of the page.
2 Click Import new users.
The Import new users page opens.
3 Click either sample excel file or sample CSV file to download a file to your computer.
Save it to a location where you will be able to find it.

Please note: If you already have a sample file, you can reuse it. You must replace any
existing information with new details.

Enter user details in the file
Complete user information in the sample file, replacing the examples that are already there and
adding further rows as necessary.
Please note: You must record all of the information in the same format and order as in the
sample file.
Save the file and close it.

Import user details from the file
1 Return to the Import new users page.
2 Click Browse and find the file containing the user information you have completed.
3 Click Open.

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4 You can optionally choose to send an email to each user, and to add the new users to a class.

5 Click Import.

Finding and adding existing users to a class
1 If you are not already viewing the class details:
a) Click Manage classes on the menu on the left of the page.
b) Click the name of the class.
2 Click Add users.


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3 Any users that have not already been enrolled in this class are listed.

Either select individual people by clicking the box to the left of their names or click Select all
at the top of the list.
Please note: You can create new users or import user details from here – for instructions,
see Enrolling students on page 11.

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How students register
Once you have set up a class, linked the class to the course being taught, and put students into
the class, you should give your students a joining code.
Students enrol on the course by following these steps:
1 Go to www.oxfordlearn.com.
2 Click Register.

3 Students should then complete the boxes in the Personal details section:


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4 Students should then read the Terms and conditions by clicking the link.
When they have read them and are happy to agree, they should select the box to confirm
their agreement.

5 Next, students should click Log in.

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6 Students should then click on Enter access code.

7 Once the access code has been entered, students should click OK.

8 If you have created an online class for your students, they can now enter their Joining code.
Please remember to give your students joining slips with the joining code, or email them
their joining code. See Inviting students to join the class.


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9 Students should then click OK.

10 Students can then begin the course by clicking the course name on their homepage.

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Accessing course content
The content area is where students access course material. You can reorder the course menu, hide
anything you don’t want your students to see, and set due dates for whole units or for individual
exercises.
To access the course content click on Go to content:

Alternatively, select Content on the navigation bar:

Previewing course content
You can preview course content after making edits or adding new modules or topics. This is useful
for quality checking purposes.
1 Click Content on the navigation bar.

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2 Open the menu on the left to navigate through the activities in your course.

Hide part of the content, set ‘due dates’
1 On the Content page, select the unit you want to hide by clicking on Visible. On the
dropdown menu, select Hidden. Your unit will be hidden from your students.

2 If you want to hide an exercise, click Edit Properties from the menu.
3 Choose Hidden from the dropdown menu.

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4 To set due dates, click on Add restrictions.
5 Click on Due date. Choose a date. A reminder will appear under New tasks.

Reorder modules and topics
1 Dragging to drop units/exercises is a quick way of reorganizing your content. If you drag a
unit/exercise above or below other units/exercises, a grey line appears to indicate you can
drop the item there. If you drag an item over another one, it appears orange to indicate you
can drop it there.

Writing and Speaking tasks: How do I preview them?
Many Writing and Speaking tasks are built using the Dropbox tool. To view the task from a
student’s perspective, use the Role Switch widget.
1 On the homepage, go to the Role Switch widget. Select Student from the dropdown menu.


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2 Click on Content.
3 Click on the task you would like to preview.
4 Go back to the homepage and switch the role back to your Teacher role to return to your
normal perspective.

Writing and Speaking tasks: How do I mark them?
There are different ways of marking Writing and Speaking tasks created in the Dropbox.
1 Click on Content.
2 Click on the task you would like to mark.
3 Go through the list of students and click Evaluate Submission.

4 Open the file to view that student’s work.
5 Write a score in the Score field.

6 Write your comments in the Feedback box.
7 Click on Publish.

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8 Click on Next Student to move on.
Please note: You can also access students’ work from the Gradebook. Click on the icon next
to the score field to open the tool:

How do I monitor Discussions?
If you subscribe to a Discussion, each time a student posts a contribution to that discussion you
will receive a notification. Check your notifications page to manage this.

To subscribe, click on the star next to each discussion:

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To access Discussions forums:
1 On the Communications area of the navigation bar, select Discussions.
2 To read the discussion thread, click on the title of the discussion:

3 To edit the Forum, click on the arrow next to the Forum title and select Edit Forum.

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4 To edit a discussion, click on the arrow next to the Discussion title and select Edit Topic.

5 You can also add a new discussion post by selecting Add Topic.

How do I use Tests?
Some of our courses contain Tests. Depending on the course, these tests might already be
available to students or they might be hidden. When they are hidden, teachers are able to decide
when to reveal them and for how long.
To make a test active:
1 On the Content menu, find your test.
2 Click on test link.
3 Change the status of the test from Hidden to Visible.


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4 If you want to set due dates, you can select them in this section.

5 Click Update.
To change the number of attempts, go to the Tests area. Click on Tests on the navigation bar.
1 Click on a test title.
2 Open the Attempts tab. Under Attempts Allowed, select the number of attempts (1 to
10 or unlimited). Under Overall Grade Calculation, select which scores should go to the
gradebook. You can choose:
u
Average

of All Attempts

u
Higher

Attempt

u
Lowest

Attempt

u
First

Attempt

u
Last

Attempt

3 Click Save and Close.

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To mark a test manually or view students’ answers:
1 On the Class Tools section of the navigation bar, select Tests.
2 Click on the arrow next to the test you want to mark.

3 Select Grade.
4 Select a student and click on the Attempt to view the answers and confirm automatic mark
or change the score if necessary. For manual marking, enter the mark in the Grade field:



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To view test statistics:
1 On the Class Tools section of the navigation bar, select Tests.
2 Click on the arrow next to the test you want to see.
3 Select Statistics.
4 You will be able to see a class average for that test, together with details on how students
have answered the questions.

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Advanced feature: divide your class into
groups and assign content
Create your groups
In order to create your groups, click on the Groups tool on the navigation bar.
1 Click New category. Create a category. This is just a heading for your groups, e.g. My
groups/Groups for Semester 1/Groups for New task, etc.
2 You don’t need to write anything under Description.

3 Under Enrolment Type, select # of groups – No Auto Enrolments


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4 Insert the number of groups. For example, if you want to have a group of students who
need some extra homework, just type ‘1’. If you want to add another group of students who
joined the course later, type ‘2’, and so on.

5 Select additional options if they are relevant. Click Save.
6 Click on one of the groups in order to add your students:

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7 Rename your group if you wish, otherwise, simply click on Enrol Users.

8 Tick the names of students you want to put in that group.

9 Click Save when you finish.


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10 You can now see how many students you have in your group:

11 Repeat the same steps to add students to any other groups you have created.

Assign content to a group
In order to assign content to a group, you’ll need to set up a restriction:
1 Find the unit/exercise you want to assign to that group. You can assign a whole unit or just
one exercise. Click on the dropdown menu to select Edit Properties.

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2 Click Add restrictions.

3 Select Create.

4 Under Condition Type, select Group Enrolment. Under Group, find the group that you
have created and select it.


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5 Click Create.

6 Click Update.
7 The text indicates that the restriction has been applied:

8 Repeat the process for any other unit/exercise you want to assign to a specific group.
Remember! Ensure your content is not hidden.
Only the students that you have put into that group will see the content you have restricted. For
example, imagine you have added a restriction to Unit 1. Students in your group will see Unit 1.
Any student that is not in your group will not be able to see Unit 1.
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Monitor students’ progress
The options found under Tracking on the navigation bar can be used to monitor students’
progress.

Access the tools
1 Click Tracking on the navigation bar.

2 Select Gradebook to view students’ scores.
3 Select User Progress to view an individual student’s participation.

Gradebook
If you click on Enter Grades, you are able to view students’ scores.

Hiding/showing items in the gradebook
You can change which grade items appear in your view of the gradebook using Manage
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1 On the Enter Grades page, click Manage Columns.

2 Select the grade items you want to appear in your gradebook.

Changing personal display options
The Personal Display Options page lets you set what information you want to display in your
gradebook. Setting these options helps you organize the gradebook so that it has the information
you need and is easy to navigate and read.
To change this, go to Settings.

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Managing View Display Options
Option

Description

Points grade

Displays the points a user earned on a grade item and the total points
associated with the item, e.g. 6/10

Grade scheme
symbol

Displays the grade scheme symbol for the scheme level a user earned on
a grade item. This can be a numeric or text value, e.g. ‘Very Good’

Grade scheme
colour

Displays the grade scheme colour for the grade scheme level a user
achieved on a grade item.

Number of
characters to
display for text
items

Sets the maximum characters that can be entered in the gradebook for
a text item before it become necessary to truncate. Try to find a balance
between using a lot of space in the gradebook and having enough text
to understand the item. The value must be an integer between 0 and 50.

Number of
columns before
user details
repeat

Sets how many columns are displayed before user information is
repeated. This option makes it easier to work with long gradebooks. The
value must be an integer between 0 and 99.

Number of users
before column
header repeats

Sets how often the column header is repeated in the user list. The value
must be an integer between 0 and 50. If 0 is entered, the column header
is not repeated.

Repeat
calculated final
grade at the
start of the user
list

Sets whether you see a user’s final calculated grade at the start of the
gradebook next to the user’s name, as well as after all the grade items.

Repeat adjusted
final grade at the
start of the user
list

Sets whether you see a user’s adjusted final grade at the start of the
gradebook next to the user’s name, as well as after all the grade items.


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Create a grade item
These are the basic steps to create a grade item:
1 On the Manage Grades page, click Item from the New button.
2 Select Numeric.
3 Enter a Name for the grade item.
4 Enter a Short Name to display in the gradebook.
5 If you want the grade item to be associated with a category, select a category from the
Category dropdown list or click New Category.
6 Enter the value you want the item graded out of in the Max. Points field.
7 Select a Grade Scheme to associate with the item, if applicable.

Class progress
Use Class Progress to get a general view of how your class is progressing. This tool has several
indicators that you can choose from and it will report on the activity of the class around grades,
number of Writing and Speaking tasks submitted, participation in discussions, etc.
By clicking on the names of your students, you will be able to see in more detail how each
individual student is progressing.

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If you want to change the indicators in Class Progress, follow these instructions:
1 On the Class Progress page, click Settings.
2 Select Replace from the context menu of the indicator you want to replace.
3 On the Select Progress Indicator page, click on the progress indicator you want to use as a
replacement.
4 To replace more progress indicators, repeat steps 2–3.
5 Select Move Up or Move Down from the context menu of a progress indicator to rearrange
the order in which it appears in Class Progress.
Please note: A maximum of 4 progress indicators can display at one time on the Class
Progress page.

User progress
The User Progress tool enables you to view statistics on a specific student’s use of the course.
1 On Class Progress, click on a student’s name to access the individual’s user progress.
2 Use the menu on the right to navigate to the areas you want to get details from.


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3 Individual user progress reports can be printed out:

The User Progress function allows you to check students’ participation and scores in the following
tools:
• Dropboxes
• Discussions
• Tests
It also allows you to view: the marks of a particular student (select Grades for this); the exercises
they have visited; and the time they have spent on them (select Content for this).
Please note: Use the Settings to select the tools you want to focus on.

Content Report
Another way of monitoring your class is to use the report in the Content area.
1 Open the dropdown menu next to the Table of Contents and choose View Reports.

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2 The Content tab will show you how many students have visited each activity and on average
how much time they have spent.

3 The Users tab shows you how many activities each of your students has viewed. This will
help you get a snapshot of your students’ progress across the course.


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Creating your own content
The digital learning platform provides you with a large amount of content for students to use.
However, you may wish to add your own exercises to tailor your course to the needs of your
students.

Add links and documents to the Content menu
Adding a URL link
If you would like to add your own URL links to the Content menu, please follow these steps:
1 Go to Content.
2 Click on the unit/section where you wish to add your link.
3 Click on New.
4 Select New Link.

5 Add the URL of your choosing in the URL field.

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Important! Ensure you tick the box Open in New Window.

6 Click Create.

Adding a document to the Content menu
If you would like to add your own documents (PDFs, Word documents, PowerPoint slides, etc.) to
the Content menu, please follow these steps:
1 Go to Content.
2 Click on the unit/section where you wish to add your link.
3 Click on New.
4 Select Upload Files.

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5 Click on Choose File and select the file you want to upload from your computer.
6 Choose a module or unit in which to place your link. You can also create a new module (or
heading).
7 Click Done.

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Communicating with your students:
Creating a Discussion forum
The Discussions tool is a collaboration area where it is possible to: post, read and reply to
messages on different topics; share thoughts about course materials; ask questions and share files.
Use the Discussions tool in your course to:
• Encourage users to share thoughts on course material with their peers.
• Set up forums for users to ask questions.
• Pose a question for the class to debate.
• Discuss answers to a particular assignment.
• Create forums for groups to use while working on group assignments.
To access the Discussions tool, click on Communicate on the navigation bar and select
Discussions.

How to create a Forum
1 On the Discussions List page, click Forum from the New button dropdown list.
2 Enter a Title and Description for your forum.
3 If you want to automatically create a topic that has the same name as the forum, select
the Create a new topic in this forum with the same title check box.
4 You can select the Messages must be approved before being displayed check box to
impose the requirement that messages be approved before they are posted in forum topics.


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5 Select Locking Options:
forum to lock the forum when it is created. It will remain locked
until Unlock forum is selected.

u
Select Lock

forum for a specific date range to open the forum within a date
range. Select the Has Start Date and Has End Date check boxes and set your forum
availability.

u
Select Unlock


How to create a Discussion
1 On the Discussions List page, click Topic from the New button dropdown list.
2 Select the Forum you want to place your topic into from the dropdown list. You can
click New Forum if you want to create a new category for your topic.
3 Enter a Title and Description for your topic.
4 You can select the Messages must be approved before being displayed check box to
impose the requirement that messages be approved before they are posted in forum topics.
5 If you want users to post a message before they are allowed to respond to messages
posted by others, select the A user must compose a message before participating in the
topic check box.

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Access Discussions tool settings
To access the Discussions tool settings, please do the following:

On the Discussions List page, click Settings.

Display Settings
The key display settings available to you are as follows:
• Show the discussion topics list: Use this setting to show or hide the list of topics. Hide it to
save space or show it to switch between topics quickly.
• Default Post List View: This controls whether messages are displayed in threaded or
unthreaded view when you enter a topic. In threaded view, messages are grouped together
with their replies, allowing you to follow the thread of a conversation. In unthreaded view,
messages can be sorted by author, date, subject, message ID, or average rating.


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• Message List Style: The following message list styles are available:
u
Grid

Style: The Grid Style message list resembles a traditional email reader, where
each message’s subject, author, and date appear in a list without the full text of
the message. To read a message, you click the subject; the full text is displayed in a
separate area.

u
Reading

Style: The Reading Style message list shows the full text of all messages in a
single view. You read messages simply by scrolling through the page, without having
to select messages, and read them one at a time in a dedicated reading pane or a popup window.

Create your own tests: Using the Tests tool
The Tests tool can be used to create an end-of-unit/term/year test. It can include as many
questions as you want, and you can decide how many times students may take it as well as what
scores should be sent to the gradebook (highest score, last score, etc.). You can also view students’
responses and view test statistics.

How to create a Test
Tests have got lots of different possible combinations: they can be easy or more complex to build,
depending on the type of test you are trying to build.
Scenario 1: I want to build a practice test with 10 questions I will create myself. Students
can take the test an unlimited number of times and I want the latest score to appear
automatically in their gradebook. I do not want to create any questions I have to mark
manually. Students can take the test whenever they want to.
1 On the Manage Test page, click New Test.

2 Enter a Name.

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3 Select a Category from the dropdown list if you want to group your test with an
existing category. If you haven’t set up categories for your test, click Add Category to
create and name a new category. A category is simply a heading to place your test
under.
4 Under Properties, associate the test with a Grade Item if you want submitted
assignments to be tied to an item in your gradebook. Click the Add Grade Item link to
create a new grade item for the assignment.

Please note: See Create a grade item for more information.
5 Ensure the check box Allow attempt to be set as graded immediately upon
completion is ticked.
6 Ignore the Restrictions tab for now.
7 Click on the Attempts tab and under Attempts Allowed, select Unlimited. Under
Overall Grade Calculation, select Last Attempt.
8 Ignore the tabs Objectives, Submissions Views and Reports Setup.
9 Click on Layout/Questions.
10 Click on Add/Edit Questions.


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11 Click on New. Select one of the following question types: True or False Question;
Multiple Choice Question; Multi-Select Question; Matching Question.
Please note: There are other questions types you can select. The ones we suggest
above, however, are the easiest to use.
12 Create the question. On the field Weight enter 100 for correct answers, and 0 for
incorrect answers.
13 Click on Done on the right-hand side of the screen.
14 Click Save.
15 Go back to the Restrictions tab. Under Status, select Active to make the tests visible to
students.
17 To place the test in the Content Menu, go to the Content area and find the unit/
section where you want to place the test.

18 Click on Add Activities. Select Tests.
19 Select your test from the dropdown menu.
20 Click Insert.

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Scenario 2: I want to build an end-of-term test. It will have 25 questions that need to be
randomized. Students can take the test only once. The course I’m using has a question library
so I will select the questions from there. Students have 1 hour to complete the test. The test
will only be available for a week. I want the scores to appear automatically in their gradebook
as soon as they submit the test.
1 On the Manage Test page, click New Test.
2 Enter a Name.
3 Select a Category from the dropdown list if you want to group your test with an
existing category. If you haven’t set up categories for your test, click Add Category to
create and name a new category. A category is simply a heading to place your test.
assignments to be tied to an item in your gradebook. Click the New Grade Item link to
5 Ensure the check box Allow attempt to be set as graded immediately upon
completion is ticked.
6 Click the Restrictions tab.
7 Add the dates for the test to be available.
8 Under time limit, add 60. Tick the Show clock check box if you want students to see
the time remaining. Leave all other options unchanged.
9 Click on the Attempts tab, under Attempts Allowed, select 1. Under Overall Grade
Calculation, select Last Attempt.
13 Click on New and select Random Section.

14 Enter a name for this folder (e.g. ‘Random Questions’) and click Save.
15 Click on the folder you have just created to open it.


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16 Click on Import.
17 Under Source section, choose Collection Root.
18 Tick the questions you want to add and click Save.
19 Under Questions per attempt, place the total number of questions you’ve selected (in
this example, 25).
21 Click Save.
22 Go back to the Restrictions tab. Under Status, select Active to make the tests visible to
students.

27 Click Insert.
Please note: Ensure the randomised questions are created in the Question Bank.

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Scenario 3: I want to build an end-of-unit test. The course I’m using has a question library
so I will select 5 questions from there. I will also add one Writing task that I will mark myself.
I do not want students to see the marks they receive automatically; instead, I would like to
release the marks when I finish marking the Writing question. Students can only take the test
once. The test should only be available for 1 week.
1 On the Manage Tests page, click New Test.
2 Enter a Name.
3 Select a Category from the dropdown list if you want to group your test with an existing
category. If you haven’t set up categories for your test, click Add Category to create and
name a new category. A category is simply a heading to place your test under.
assignments to be tied to an item in your gradebook. Click the New Grade Item link to
5 The box Allow attempt to be set as graded immediately upon completion should be
left unticked.
6 Click the Restrictions tab.
7 Add the dates for the test to be available.
8 Click on the Attempts tab and under Attempts Allowed, select 1. Under Overall
Grade Calculation, select Last Attempt.
12 Click on Import.
13 Under Source Collection, select Question Library.
14 Under Source Section, choose Collection Root.
15 Tick the questions you want to add and click Save.
16 Now click on New and select Long Answer Question.


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17 Create your question and click on Save and Close.
19 Click Save.
20 Now, go back to the Restrictions tab. Under Status, select Active to make the tests
visible to students.

25 Click Insert.
Please note: In this scenario, you must grade the test manually.

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Scenario 4: Several teachers in our institution want to use the same test. I will create a
spreadsheet with the questions so that teachers can import them into their own classes and
create their own tests with those questions.
1 Create the tests following the steps from the previous scenarios but do not create any
questions.
2 Click the Layout/Questions tab.
3 Click Add/Edit Questions.
4 Click Import.
5 Under Import Source, select From a Desire2Learn Text Format File.
6 Make sure you use the right template to create your question bank. Download a sample
and use it to create your questions:

7 After importing, click Save.


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Create your own Speaking and Writing tasks:
Using the Dropbox tool
The Dropbox is a tool that allows you to create a folder for students to submit a written or spoken
task. In the folder you add your own instructions.

Create a new folder
1 On the Dropbox Folders page, click New Folder.

2 Enter a Name.
3 Select a Folder Type: Individual submission folder.
4 Select from the Category dropdown list if you want to assign the folder to a category. You
can click the New Category link to create a new category. A category is simply a heading
under which you can place your Dropbox folder.
5 Associate the folder with a Grade Item if you want submitted assignments to be tied to an
item in your gradebook. Click the New Grade Item link to create a new grade item for the
assignment.
6 Enter a value in the Out Of field for the assignment score.
7 Add any instructions about submitting the assignment in the Instructions text box.
8 Select the Submission options you want.
9 Click Save.
Please note: See Create a grade item for more information.

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How to add Discussions, Dropboxes and Tests to
the Content Menu
1 Once you have created your Discussions, Dropboxes and Tests, go to Content:

2 Select the unit/module you want to place your activity in. Click on the button dropdown
list Add Activities. Choose the tool you want to add in (in this example, a discussion).


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3 Choose the discussion topic you want to add. Click Insert.

4 The activity will appear in the Content area. Remember you can drag activities around if
you wish to place them somewhere else in the Table of Contents.

Contact eltsupport@oup.com if you have any questions.

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