A framework that is designed for the organization to effectively manage and control its IT software application and other software dependent service is known as Application Portfolio Management. The process of effective management of such tools involves identifying the organization application inventory, quantifying the application performance state, realizing the redundant application and eliminating them. This type of presentation is helpful for IT managers of organization with an objective to improve their application inventory and its performance by carefully analyzing all the softwares and applications within the organization. Initially this presentation understands the need of implementation of application portfolio management within the organization. These reasons can be duplicate applications, High cost of application management, poor performance of certain applications and to automate multiple process within the organization. After understanding the organizations key pain points of the organization multiple applications available with the organization are identified and segmentation is done with respect to their user and technology type. Once the applications are identified, their current performance state is quantified. This is achieved by comparing applications on various metrices and by comparing application cost. Once quantified the redundant applications are then removed from the system and the cost of replacing these applications is determined. After the entire process of identifying and eliminating the application is concluded, multiple strategies are determined to optimize the performance of the remaining applications. In the end the performance of these application is measured with the help of multiple KPIs or Key performance Indicators on a dashboard. https://bit.ly/2VDJLMM

1. Your Company Name
Organization Software
Application Portfolio
Management

2. Objectives of Application
Portfolio Management
2
Quantify the condition of each application and
measure their performance in comparison to its
business value
Identify and eliminate redundant applications from the
organization
To optimize the application performance
Your text here
Your text here
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3. 3
Table of
Content
Identifying our application inventory
▪ What applications do we use
▪ Application by user
▪ Application technology type
Quantifying the current state of application
▪ Application metrices
▪ Application cost dashboard
▪ Application performance dashboard
▪ Application cost comparison
Identifying redundant application
▪ Application capability by department
▪ Business value of the application
▪ Eliminating redundant application
Cost of replacing applications
Optimizing the performance of current
application inventory
Application portfolio management dashboard
Need for application portfolio management
Expected results

4. 4
Need for Application
Portfolio Management

5. 5
Need for Application
Portfolio
Management
The following slide explains the
problem that organization has been
facing due to poor management of
the existing applications. These
issues can be duplication of
application, high cost of application
management and sub-optimal use of
existing applications.
Duplicate applications
▪ 30% Applications are either duplicate or
perform same business functions
▪ Your text here
High cost of application management
▪ High Annual maintenance &
procurement cost of applications
▪ Total cost - $120,000
Poor/redundant applications
▪ System utilizes obsolete applications
that hinders the overall organizations
operations.
▪ Your text here
Automate
process
▪ Identifying areas that require
effective use of applications
▪ Your text here
Sub - optimal use of
existing application
▪ Sub optimal use of existing
applications leading to
prolonged downtime
▪ Current Down time - 1.5 days
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6. 6
Identifying Our Application
Inventory
▪ What applications do we use
▪ Application by user
▪ Application technology type

7. What Applications do
we Use
7
The purpose of this slide is to look over the inventory
of the application that the organization is already
using. The provided table analyses the purpose of the
application along with its version, its cost and the date
it was purchased on.
Application
Name
Description Version Annual Cost $
USD
Date
Purchased
Expiry
Date
Abc Antivirus
▪ Used to protect the system & software’s from
various viruses
▪ Add text here
2.5 2,000 20-Feb-2019 19-Feb-2020
Tally ERP
▪ Used for creating ledgers & vouchers for multiple
accounts
▪ Helps in keeping check on inventory
9.0 1,500 06-Mar-2019 05-Mar-2020
BambooHR
▪ Helps in maintaining employee database
▪ Used for effective tracking of employee attendance
1.2 3,000 31-Oct-2019 30-Oct-2021
Add software here
▪ Add Description about the software
▪ Add Description about the software
XX XXX Add date here Add date here
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8. Applications by User
8
The purpose of this slide is to distinguish the applications based by its user, the
department it has been commissioned to and how many people are using the application.
Team Members
using applications
Application
Department
Name
Designation
Tally ERP BambooHR ABC tracker Add application here
Finance Human resource Marketing Add department here
Carol johnson John orton Randy helmsley
Add name of the
application owner here
Manager – finance Manager – HR Manager – marketing Add designation here
12 4 50 Xx
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9. Application Technology Type
9
The following slide evaluates multiple applications based the type of technology it uses. It can
be either cloud, server or internal storage based.
Abc Antivirus Cloud Based Add comment here
Tally ERP Server Based Add comment here
BambooHR Internal Storage Add comment here
Add Software Here XX Add comment here
Add Software Here XX Add comment here
WordPress XX Add comment here
Application Name Technology Type Comments
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10. 10
Quantifying the Current State
of Application
▪ Application metrices
▪ Application cost dashboard
▪ Application performance dashboard
▪ Application cost comparison

11. Performance
metrics
Description Application 1 Application 2 Application 3 Comments
User
Satisfaction
Score %
▪ Satisfaction that
the user receives
from the usage of
the software
▪ Text here
65 80 70
Add comment
here
Average
Response Time
▪ The response time
of the application
per request
▪ Text here
3 sec 4 sec 7 sec
Add comment
here
Error Rates
▪ Total errors that
appear during the
run of the
application
▪ Text here
20 15 10
Add comment
here
Technology
Types
▪ Type of data
storage the
application uses
▪ Text here
Cloud On Premise Cloud
Add comment
here
Application Performance Metrices
11
The purpose of this slide is to display the various metrices based on which the company can evaluate
the existing inventory of the application, these metrices can be user satisfaction, average response
time and error rates.
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12. 12
Application Cost Dashboard
60
20 10
71
41
92
120
140
99
172
181
195
45
41
25
145
65
111
165
100
135
70
197
173
0
40
80
120
160
200
Budget Total IT Cost
IT budget VS. Costs during the last 12 months
Application Spend VS. Budget
Application Cost Comparison 2018-2019
10
20
34 71
41 92
72
63
41
55
67
98
120
105
129
100
122
132 136
100 148
127 131
147
$0.0
$30.0
$60.0
$90.0
$120.0
$150.0
Application cost 2018 Application cost 2019
Revenue(IN$)
Return on Investment of the IT Department
ROI - Trend during the last 12 months
20
45
65
35
85 150
111
92
128
148
152
164
0
30
60
90
120
150
180
153,26% (+1%)
ROI - July 2019
IT Cost Break Down
Development
Maintenance
Applications
Depreciation
Infrastructure
Operations
Support
10%
25%
12%16%
11%
8%
18%
Total Cost = XXXXX
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13. Application Performance Dashboard
13
20%
32%
48%
Cloud Based
Server Based
On Premise
Technology Type
30
45
25
60
0 10 20 30 40 50 60 70
Application 1
Application 2
Application 3
Application 4
Error Rates
54
68
45
82
0
20
40
60
80
Application 1 Application 2 Application 3 Application 4
User Satisfaction Score %age
20
15
10
35
0 5 10 15 20 25 30 35 40
Application 1
Application 2
Application 3
Application 4
Seconds
Average Response Time
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

14. Department Applications Purchase Cost Maintenance Cost
Finance Tally ERP 12,000 8,000
Human Resource BambooHR 45,000 5,000
Marketing Sales head 450 67,000 3,000
Text here Text here xxxx xxxx
Text here Text here xxxx xxxx
Application Cost
Comparison
14
The purpose of this slide is to evaluate the
cost of multiple applications of the
organization based on their procurement and
maintenance.
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15. 15
Identifying Redundant
Application
▪ Application capability by department
▪ Business value of the application
▪ Eliminating redundant application

16. Application Capability by
Department
16
The following slide evaluates the capability of an application in relation to its
utility to each department. The provided table analyses the requirement of each
department, the application they are using and whether the application is
fulfilling the requirement.
Finance Human Resource Human Resource Marketing Your text here
▪ Ledger entry
▪ Expense tracking
▪ Inventory management
▪ Text here
▪ Attendance tracking
▪ Work hours
calculations
▪ Text here
▪ Attendance tracking
▪ Work hours
calculations
▪ Text here
▪ Lead count
▪ Automated reply to
leads
▪ Sales team tracking
▪ Text here
▪ Text here
▪ Text here
▪ Text here
▪ Text here
Tally ERP BambooHR HR Excellence Sales head 450 Text here
Not Met Met Met Not met Text here
Add comments here Add comments here Add comments here Add comments here Add comments here
Department
Requirement
Applications
Met/Not Met
Comments
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17. 17
Business Value of
Applications
The purpose of the following matrix is to
realize the business value of the application in
relation to its cost.
Advance
Rationalize or
Decommission
Improve or
Replace
Invest or
Expand
Maintain or
Rationalize
1
3
2
4
5
HighCostLow
Business Value
54321
Application Application Application Application Application
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18. Eliminating Redundant Application
18
The following slide identifies the redundant application based on various metrices and business values. The provided
table highlights the application that need to be decommissioned or replace.
Application
Name
User
Satisfaction
Score %
Average
Response Time
Error
Rates %
Business
Value
Comments
Abc Antivirus 65 2.5 seconds 20 Decommissioning Add Comments Here
Tally ERP 55 5 seconds 30 Maintenance Add Comments Here
HR Excellence 85 4 Seconds 15 Retain Add Comments Here
BambooHR 75 6.3 Seconds 50 Replace Add Comments Here
Add Software
Here
40 10 seconds 60 Improve Add Comments Here
Application to be eliminated
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19. 19
Cost of Replacing Applications

20. Cost of Replacing
Applications
20
The purpose of this slide is to show the difference between the cost of application being replaced and the
total of new application.
Application
category's
Replaced
application
cost USD
Cost of new
application
purchase
Annual
maintenance
cost
Total
cost
Replacement
cost
Application 1 75,000 50,000 10,000 60,000 15,000
Application 2 654,000 400,000 100,000 500,000 154,000
Application 3 45,000 25,000 7,000 32,000 7,000
Application 4 XXXX XXXX XXXX XXXX XXXX
Application 5 XXXX XXXX XXXX XXXX XXXX
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21. 21
Expected Results

22. Expected Result
22
The following slide displays the expected results that the
company is willing to achieve through effectively managing
its applications.
Elimination of Poor/
Redundant applications
▪ Elimination of
redundant
application leading
to higher
productivity
▪ Your text here
Low cost of application
management
▪ 65% reduction in
the total cost of
application
maintenance &
usage
▪ Your text here
Optimal Use of
applications
▪ Optimal utilization
of existing
applications to their
full potential
▪ Your text here
Automate
Process
▪ New applications
leading to
automation of
processes
▪ Your text here
No Duplicate
Applications
▪ Less duplication of
application leading
to lower out time &
increase in
production
▪ Your text here
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23. 23
Optimizing the Performance of
Current Application Inventory

24. Optimizing the
Performance of Current
Application Inventory
24
Application Activity Description
XYZ antivirus Efficient utilization
▪ Optimal utilization of software by trained individual
▪ Your text here
Tally ERP Scheduled test run
▪ A quarterly based prescheduled test run of application to detect any malware or issue
▪ Your text here
Bamboo HR Update
▪ Schedule update of outdated apps to match the current technological scenario
▪ Your text here
Add software here Bug fixes
▪ Real time bug fixes of apps/software to avoid lag or delay in work schedule
▪ Your text here
Add software here Your text here
▪ Your text here
▪ Your text here
The following slide highlights various techniques through
which the organization can ensure the optimal utilization of
the remaining applications.
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25. 25
Application Portfolio
Management Dashboard

26. Application Portfolio
Management
Dashboard
26
15%
22%
35%
28%
Finance
Human resource
Your text here
Marketing
Total Applications by Department
8 12
24
3216 10
14
1830
7
24
10
0
10
20
30
40
50
60
70
Q1 Q2 Q3 Q4
Software 1 Software 2 Software 3
USDThousand
Cost of Maintenance
14
8
10
7
10
19
13
17
5
11
3
5
0
5
10
15
20
Q1 Q2 Q3 Q4
Software 1 Software 2 Software 3
USDThousand
Purchase Cost
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27. Organization Software Application Portfolio Management for Icons Slide
27

28. 28
Additional Slides

29. Clustered Bar
29
0 2 4 6 8 10 12
2017
2018
2019
2020
Sales In Percentage%
InYears
Product 01
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Product 02
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changes automatically based on data. Just
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30. Puzzle
30
01 02
03
04 05
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31. 30 60 90 Days Plan
31
30
Days
60
Days
90
Days
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32. Lego
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33. Target
33
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