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Oracle grants accounting 9
Budgeting requires defining budget types, change reasons, entry methods, and resource lists. Budgetary controls enforce spending limits using funds checks. Award budgets track budget versus actuals for each unique award and project. Non-sponsored projects do not have award budgets as they are not funded by an award.
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Oracle grants accounting 9
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- 2. Objectives – Outline thesetup steps for budgeting – Describe the features of budgetary controls – Discuss the concept of award budgets – Describe non-sponsored project budgets
- 3. Agenda – Budget SetupSteps – Budgetary Controls – Award Budgets – Non-sponsored project budgets
- 4. Budgeting Implementation Steps Stepsfor Implementing Budgeting Required or Optional Define budget types Optional Define budget change reasons Optional Define budget entry methods Required Define resource lists Required
- 5. Define Budget Types Definedifferent types of budgets to use with budgetary controls Project Award Award Budget
- 6. Define Budget ChangeReasons Define budget change reasons to specify why a budget line has changed. Change Reason Estimating Error Edit budget lines. Enter a change reason on the Edit Budget Line Amount Details page.
- 7. Define Budget EntryMethods Budget Entry Method Entry Level Cost Enterable Fields Categorized by Resources? Time Phased By Define additional budget entry methods to use with budgetary controls.
- 8. Resource Lists For example,resources can be tracked by: A labor resource group and individual employees A material resource group An expenses resource group and Airfare, Hotel, Auto, and Meals expenditure types Use resource lists to budget for either individual resources or for resource groups.
- 9. Resource Lists Resource List GroupResources By Organization Expenditure Category None Resource Group Resource Group Resource Resource Resource Resource Resource Resource Resource lists are used for budgeting, forecasting, and reporting.
- 10. Labor Resources andResource Lists Labor resources – Unit of Measure is set to Hours. – Quantity of hours is summarized at the project, task, and resource levels.
- 11. Determining the Unitof Measure for Resources As you enter the resources in a list, Oracle Grants Accounting automatically determines the unit of measure (UOM) for the resources. Resource: Labor UOM: Hours Resource: Copies UOM: Each Resource: Meals UOM: Currency
- 12. Assigning Resource Liststo Projects Assign resource list for status reporting. Project Template Resource list for status reporting defaults; optionally add/modify resource lists. Project Project Type Resource list for status reporting defaults; optionally add/modify resource lists.
- 13. Agenda – Budget SetupSteps – Budgetary Controls – Award Budgets – Non-sponsored project budgets
- 14. Overview of BudgetaryControls Enforce budgetary controls for award-related expense commitment transactions. Oracle Payables Oracle Purchasing – Purchase Requisitions – Purchase Orders – Supplier Invoices – (Not Expense Reports)
- 15. Viewing Encumbrance and SubledgerAccounting Oracle Payables Oracle Purchasing Oracle Grants Accounting Oracle Subledger Accounting Inquire on subledger budget and encumbrance journals
- 16. Funds Check Street Renovation Budget= $100 Expenditure = $55 Example of expenditure transaction on bulbs passing funds check
- 17. Funds Check Calculations AmountType Boundary Code Expenditure Item Date Variables which determine funds check calculations
- 18. Budget Rollup forFunds Check Award 1/ Project 1 $60 Top Task 1 $20 Top Task 2 $40 Lowest Task 1.1 $20 Lowest Task 2.1 $40 Resource Group A $20 Resource Group B $20 Resource Group C $20 Resource A1 $10 Resource A2 $10 Resource B1 $10 Resource B2 $10 Resource C1 $10 Resource C2 $10 Example: Levels for Funds Check Rollup
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- 20. Budgetary Control Settings:Time Intervals Year 1 Year 2 1211109876 1 2 3 4 5 6 1 1 1 1 1 1 1 1 1 1 1 1 1 Funds Check Funds Available: 5 Period Budget Amount Example: Funds check using Amount Type/Boundary Code of Year to Date/Period. The expenditure falls into the 5th period of Year 2. The time interval for available funds begins at the start of Year 2 and continues through the end of Period 5.
- 21. Budgetary Control Settings:Time Intervals Budget Time Phase Amount Type Boundary Code PA Period, GL Period, or None Project To Date Project PA or GL Periods Project To Date Year PA or GL Periods Project To Date Period PA or GL Periods Year To Date Year PA or GL Periods Year To Date Period PA or GL Periods Period To Date Period Valid amount type and boundary code combinations
- 22. Default Budgetary ControlSettings You can define budgetary control settings for each award, and these settings can vary between awards. Absolute Advisory None Default budgetary control settings Workflow for award budget approvals Time phase for funds control
- 23. Multi-funding and Budgeting Project1 Project 2 Task 1 Task 2 Award 1 Award 2 Task 1 Multi Project Funding Scenario
- 24. Budget Entry Methodand Budgetary Control Compatibility The budget entry method parameters are compatible with the budgetary control settings at the award, task, resource group and resource levels. Budget Entry Method Parameters Level Resource Absolute Advisory Budgetary Control Settings
- 25. Budget Entry Methodand Budgetary Control Time Phase Interval Compatibility Time Phase = None Amount Type = Project-to-Date ________________ Boundary Code = Project Example: No Time Phase as the time phase option in the budget entry method triggers funds check for the amount type/boundary code combination of Project-to-Date/Project.
- 26. Agenda – Budget SetupSteps – Budgetary Controls – Award Budgets – Non-sponsored project budgets
- 27. Overview of AwardBudgets You enter an award budget for each unique award and project funding combination. Project Task 1 Task 2 Installment Award Project Funding Award Budget
- 28. Entering Award Budgets TrackBudget vs. Actuals Create draft baseline Award budget Submit draft Enter/Revise draft Rework submitted budget Baseline budget versions
- 29. Budget Versions Approved Cost budget Original Revisedoriginal A historical version Revised original Current budget 1st 2nd 3rd 4th Draft Budget Type Versions
- 30. Viewing Funds CheckResults View funds check results Use the Budget Funds Check Results window to view messages and other information for award budgets that failed and passed funds check.
- 31. Project Budgets Create baseline AwardBudget Project Budget Summarize and Create baseline Oracle Grants Accounting automatically creates the baseline version of the Approved Cost Budget for the project, when you create the baseline version of the award budget.
- 32. Budgets and Workflow Approve Status:Baselined Reject Status: Working Submit budget version: Oracle Workflow sends notification to approver Optionally, use Workflow for status changes.
- 33. Changing Budgetary Control Settings BudgetaryControls Settings Control Levels Amount Type Boundary Code Award / Task level Resource groups/ Levels Updating default procedure Methods of changing budgetary control settings
- 34. Profile Options GMS: EnableFunds Check for Budget Submission GMS: Tab to Budget Matrix Comment Fields Profile Options associated with the budget setup steps
- 35. Agenda – Budget SetupSteps – Budgetary Controls – Award Budgets – Non-sponsored project budgets
- 36. Non-sponsored Projects Non-sponsored projectsdo not have an award budget because they are not funded by an award. Non-sponsored project No award funding
- 37. Summary – Outline thesetup steps for budgeting – Describe the features of budgetary control – Discuss the concept of award budgets – Describe non-sponsored award budgets