O365Engage17 - One drive for business deploy, manage, migrate

1
Slide
1
OneDrive For Business
Deploy, Manage, Migrate
Samuel Zuercher [MVP] Experts Inside GmbH

2
Slide
2
OneDrive for Business – Deployment, Management, Migration | Samuel Zuercher | 21.06.2017 16:15 – 17:30 h
Follow us:
#O365ENGAGE17
• Principal Consultant, Architect,
Evangelist
• Co Founder Experts Inside (2011)
• SharePoint since 2005
• Office 365 since 2010
• Founder of the Communities:
SharePointCommunity.ch
Community365.ch
• MVP since 2011
• Twitter: @sharepointszu
• Blog: Sharepointszu.com
Samuel Zuercher [MVP]

3
Slide
3
Follow us:
#O365ENGAGE17

4
Slide
4
Follow us:
#O365ENGAGE17

5
Slide
5
Follow us:
#O365ENGAGE17
Agenda
• Introduction
• Pre-Deployment of OneDrive for Business
• Management Options
• Migration Approaches

6
Slide
6
Follow us:
#O365ENGAGE17
Introduction
The OneDrive for Business basics

7
Slide
7
Follow us:
#O365ENGAGE17

8
Slide
8
Follow us:
#O365ENGAGE17
Primary Difference
CONSUMER BUSINESS

9
Slide
9
Follow us:
#O365ENGAGE17
ODFB <not like> ODFB
ON PREMISES CLOUD

10
Slide
10
Follow us:
#O365ENGAGE17
OneDrive
Belongs to
the LIVE.COM
Family
Based on
SharePoint
Microsoft
Account
Comes with
Office Online
and Mail
15 GB to
1 TB Plans
Comes as is,
no other
Services

11
Slide
11
Follow us:
#O365ENGAGE17
OneDrive for Business
Belongs to
the Office
365 Family
Based on
SharePoint
Online or
Corporate
Account
Part of a
Business
offering
1 TB up to
unlimited
Space (E3/E5)
Can be
combined
with other
Services

12
Slide
12
Follow us:
#O365ENGAGE17
Office Online
Browser
version of
Office
No Offline
working
Cloud and On
Prem
versions
Not a Full-
Blown Office
Licensed
through
Office Client
Usable in
Exchange,
SkypefB
ODFB and
SharePoint

13
Slide
13
Follow us:
#O365ENGAGE17
Office Mobile
Office Mobile, optimized for Office 368
Free of
Charge

14
Slide
14
Follow us:
#O365ENGAGE17
Skydrive and Groove??
Lost battle
against Sky
Channel
Old Name of
OneDrive
Groove is the
Old Sync
Clinet Base
A company
bought by
Microsoft

15
Slide
15
Follow us:
#O365ENGAGE17
Is the Mysite equal to OneDrive?
Personal Site
in SharePoint
The OneDrive
is part of the
MySite (2013)
Is a
Document
Library
Has some
special
Functionality
Is fading away more and
more, is replaced by the
Delve Profile in Office 365.
You can still see it in On Prem
SharePoint.

16
Slide
16
Follow us:
#O365ENGAGE17
What about Offline Sync?
Consumer
Sync Client
Stable for
ages, base for
NextGen Sync
Client
Next Gen
Sync Client
Only for
Office 365
(On Prem still
groove.exe)

17
Slide
17
Follow us:
#O365ENGAGE17
Deployment Scenarios
Precreation, Client deployment
O365 only

18
Slide
18
Follow us:
#O365ENGAGE17
Why do we talk about Deployment?
• OneDrive for
Business is created
on first visit
• OneDrive for
Business Sync Client
needs Deployment
for pre Win10 Clients

19
Slide
19
Follow us:
#O365ENGAGE17
Pre-Create OneDrive for Business with Powershell
• Very easy task for an Administrator
• Request-SPOPersonalSite -UserEmails [string]
• https://technet.microsoft.com/en-us/library/dn792367.aspx

20
Slide
20
Follow us:
#O365ENGAGE17
Where we stumble over
• Use special method for Sign In, else you get Access Denied
$AdmUser = “admuser@[tenant].onmicrosoft.com" # Admin Account for SharePoint
$Pass = “********" # PW for Admin Account
$creds = New-Object System.Management.Automation.PSCredential($AdmUser,(ConvertTo-SecureString
$Pass -AsPlainText -Force)) # Need to Authenticate this way
Connect-SPOService -Url https://[tenant].sharepoint.com -Credential $creds # SharePoint Online
Login
Connect-MsolService -Credential $creds # Connect AAD for any User interaction
• Passing of multiple E-Mail addresses ended up in not creating
the ODFB for the User, so we had to pass every E-Mail (UPN)
one by one, and then it succeeded
• No Documentation, the Command is a blackbox

21
Slide
21
Follow us:
#O365ENGAGE17
The OneDrive for Business NextGen Sync Client
• Step 1: Install OneDrive.exe
• Step 2: Help users sign in
• Step 3: Set your update ring (Optional)
• For more Information visit:
https://support.office.com/en-us/article/Deploy-the-new-
OneDrive-sync-client-in-an-enterprise-environment-3f3a511c-
30c6-404a-98bf-76f95c519668

22
Slide
22
Follow us:
#O365ENGAGE17
Step 1: Install OneDrive.exe
• Decide if you have «Old  New» Sync Client Scenario
• Users were syncing OneDrive for Business O365 with the Groove.exe
Client, this was auto deployed with Office Pro Plus till spring 2017
• Install ADML and ADMX files on your DC and Set GPOs
• Set your Group Policy Settings (details see «Management»)
• Use advanced Deployment Methods
• /takeover | /silent | /configure_business:<tenantId>
• Deploy via SCCM see:
https://blogs.technet.microsoft.com/paulodias/2016/05/24/how-to-
deploy-onedrive-next-generation-sync-client-with-sccm/

23
Slide
23
Follow us:
#O365ENGAGE17
Step 2: Help users sign in
• This process can not be
automated unfortunately
• Launch this string for the User
to pre-fill his Office 365 UPN
odopen://sync?useremail=you
ruseremail@organization.com

24
Slide
24
Follow us:
#O365ENGAGE17
Step 3: Set your update ring (Optional)
• OneDrive for Business Sync Client is updated automatically
• This does not happen through Windows Update or WSUS
• You can only decide to «postpone» the Update to the second
wave, assuming that this will be more stable in case of errors
• Timing for the second wave is about 2 Weeks after first wave

25
Slide
25
Follow us:
#O365ENGAGE17
To Folder Redirect or not to Folder Redirect
Pro
• Deep integration into known
Windows Usage Patterns
• The ODFB Sync Client coud
be doing your Migration
• The User has automatically
Versionning and 90 day
recovery from Recylce Bin
Con
• Migration through client could
end up in Dataloss (if your
user had already Data online)
• Usage Patterns are different if
working on home PC / BYOD
• Windows core Functionality
relies on configured ODFB
• Remediation!!!

26
Slide
26
Follow us:
#O365ENGAGE17

27
Slide
27
Follow us:
#O365ENGAGE17
Management Options
Online Management and GPOs

28
Slide
28
Follow us:
#O365ENGAGE17
Manage it through GPO and Admin Portal

29
Slide
29
Follow us:
#O365ENGAGE17
GPO Settings for OneDrive for Business
• The following User Configuration policies are available:
• Coauthoring and in-app sharing for Office files
• Delay updating OneDrive.exe until the second release wave
• Prevent users from changing the location of their OneDrive folder
• Prevent users from synchronizing personal OneDrive accounts
• Set the default location for the OneDrive folder
• Users can choose how to handle Office files in conflict
• The following Computer Configuration policies are available:
• Prevent users from using the remote file fetch feature to access files on the
computer
• Set the maximum percentage of upload bandwidth that OneDrive.exe uses

30
Slide
30
Follow us:
#O365ENGAGE17
SharePoint Admin Management Options

31
Slide
31
Follow us:
#O365ENGAGE17
OneDrive for Business Management Center
• Sharing
• Allow/Disallow External Sharing
• Default Link and Expiration
• Sync
• Allow only Domain Joined PCs
• Show/Hide Sync Button
• Block Filetypes
• Storage
• Default Storage Quota
• Retention after User Deletion
• Device Access
• IP and App Restrictions
• Mobile App Management
• Compliance
• Auditing, DLP and more
• Through Compliance Center
• Notifications
• Notification Settings to
OneDrive Owners

32
Slide
32
Follow us:
#O365ENGAGE17
Migration options
Migrate Homedrives, Migrate the Client

33
Slide
33
Follow us:
#O365ENGAGE17
What are you migrating?
• Groove.exe  Onedrive.exe
• Folder Redirection (from Server or local Files) to ODFB
• Tool based Migration Approach
• Migration through Microsoft Fast Track Center

34
Slide
34
Follow us:
#O365ENGAGE17
Groove.exe  Onedrive.exe
• You can silently move from old to new Sync Client
• Groove.exe and Onedrive.exe can be deployed in parallel
• Groove.exe probably still in use for On Prem SharePoint
• Command at Deployment to take over: /takeover
• The Content has not to be Synchronized again

35
Slide
35
Follow us:
#O365ENGAGE17
Folder Redirection to ODFB – Admin Preparation
• Add the Tenant ID to the GPO ADMX file
• Create Environment variable %onedrivefb% from
%userprofile%OneDrive – Company
• Set OneDrive for Business GPOs (depends on your needs)
• Create folder redirections for the folders in scope based on AD
Group Membership (i.e. Documents)
• Select or unselect “ Move Data to the new location” according to
the migration approach decided on
• Decide on what to do when the group policy is deleted

36
Slide
36
Follow us:
#O365ENGAGE17
• Scan for
Problems
• Inform the User
with a Report
Scan
• Let the User
Remediate
• Check Content
regularely
Remediate • T -1 force
Remediation
• Run Script to
auto-remediate
Force
Folder Redirection to ODFB – Content Preparation
• If you choose to automatically «Migrate» the Content through
the Sync Client, make sure it is ready!! For Restrictions see:
https://support.microsoft.com/en-us/help/3125202/restrictions-
and-limitations-when-you-sync-files-and-folders

37
Slide
37
Follow us:
#O365ENGAGE17
Folder Redirection to ODFB – User Steps
• Meet all prerequisites (Deployment, GPO)
• At the next User logon, the GPO will be applied
• User logs in, the content is still located in the old location
• The ODFB sync client pops up and ask for mail address
• For Password, it is (Manual or SSO though i.e. ADFS)
• User clicks on next and finish to finalize the configuration
• With the next log on, all data will be moved automatically
• The sync client immediately starts uploading all Content

38
Slide
38
Follow us:
#O365ENGAGE17
A Warning Message
• There is very little Enterprise Control over the Sync Client
• If you choose to migrate with the Sync Client make sure the
Content is fully ready to prevent errors
• No Logs, No Management Packs, No APIs  You are frankly
speaking «administrative blind» in regards of the Migration
Process itself
• If there was a ODFB before Migration, this could end up in data
loss if you folder redirect to the new location and there was data
in the same place with the same name before

39
Slide
39
Follow us:
#O365ENGAGE17

40
Slide
40
Follow us:
#O365ENGAGE17
Migration Tool Based Approach

41
Slide
41
Follow us:
#O365ENGAGE17
About Tool Based Migration
• Best if you have the Homedrives in a Central Location
• The Migration Server must be able to access the Data, or you
need more Instances of the Migration Server
• There are several Tools availlable out there, well known are:
• ShareGate (my personal favorite)
• Metalogix
• AvePoint
• Remediation can be done partially automatically
• You get an Error Report where you can act upon

42
Slide
42
Follow us:
#O365ENGAGE17
Migration Procedure
Install Tools
Configure Tool
Rules
Automate Job
Creation
Create Jobs
for Batch(es)
Monitor
Migration
Act upon
Events
Deltasync and
hide Content
Inform User

43
Slide
43
Follow us:
#O365ENGAGE17

44
Slide
44
Follow us:
#O365ENGAGE17
Migration through Fast Track Center
• The following OneDrive for Business Migration Scenarios are
availlable through Microsoft Fasttrack:
• File shares (SMB file shares on devices supporting SMB 2.0 onward)
• A single G Suite environment (Google Drive only)
• Box (Starter, Business, Enterprise)
• For more Information visit:
https://technet.microsoft.com/en-us/library/mt651702.aspx

45
Slide
45
Follow us:
#O365ENGAGE17
The Fast Track Process
• FTC to conduct a Migration Walkthrough Workshop
• FTC to Provide prerequisites and Tools
• Customer to install and run Assessment and Migration Tools
• FTC to pre-provision OneDrive for Business Site
• Customer to do Data Remediation based on Assessment
• FTC to limited Test and Pilot prior to Velocity Migration
• FTC to perform Velocity Migration in Waves
• Customer to do Project Management, UAT and Admin Tasks

46
Slide
46
Follow us:
#O365ENGAGE17
Questions? | Thank You
Samuel Zuercher [MVP]
szu@expertsinside.com
We’d like to know what you think!
Please fill out the evaluation form you
received at the registration desk for this
session
Session recordings and materials:
Materials will be available on
Office365Engage.com soon

O365Engage17 - One drive for business deploy, manage, migrate

More Related Content

What's hot

Similar to O365Engage17 - One drive for business deploy, manage, migrate

More from NCCOMMS

Recently uploaded

O365Engage17 - One drive for business deploy, manage, migrate