SPR Consulting Governing OneDrive
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Prescriptive advice on how to manage OneDrive in your organization.
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SPR Consulting Governing OneDrive
- 1. GOVERNING ONEDRIVE IN THE ENTERPRISE S T A Y I N G T H E C O U R S E
- 2. OneDrive for Business F I L E S H A R I N G S E R V I C E S D E F I N E D File Sharing Services: An online file sharing service provides a way to store and access information, such as documents, data, photos and video, in the cloud rather than storing the information locally on a device hard drive or removable media.
- 3. Question 120 GB / Day Pre-web 17.5 EB / Sec Today 10% of all information 90% of all information Before 2015 After 2015 60 million O365 users 100 million O365 users 2016 2017 6.4 B 25 B IoT 2017 2020 Before After
- 5. Securing the enterprise Extended Boundary
- 6. Redefining how we work 1 3 4Remove barriers Increase collaboration and productivity Enable ideas to flow freely Collaborate in a purposeful way Foster organic creativity 2 5 Microsoft has seen the impact of how work is done. Microsoft enables people that have unique experiences to contribute to collaboration in the liquid way they like to work.
- 7. What to use when and where? Skype for Business Call IM Skype Presence Outlook Email OneDrive for Business Skype for Business Online Meeting Yammer Community Communications Yammer Groups Office Video Delve SharePoint Intranet Team Site Individual Group Organizational Adhoc/LowUrgentHigh Internal & External Collaboration Office 365 Groups
- 8. Gain an under s tanding of your file s har ing s er vic es . • What is total usage? • Who is using what? • What governance controls exist? Identification
- 9. Managing folder location 1 System limitations 2 Monitoring usage 4 Today’s objectives W E ’ L L D I S C U S S : Deployment scenarios 3
- 10. O N E D R I V E Single source your file management.
- 11. OneDrive scenario E L L I E CIO at Seaway Records Co. • Recently decided to roll out OneDrive for Business • Has many file servers and file services in place • Wants to standardize on a single, governable platform
- 12. File Services Scenario T I D A L W A V E O F P R O B L E M S • Ellie doesn’t know who’s using what drive solution • Ellie doesn’t know usage for OneDrive for Business • Ellie is concerned about shadow IT
- 13. Fair winds and following seas 4 S T R A T E G I E S F O R R I G H T I N G T H E S H I P
- 14. S T R A T E G Y 1 R e d i r e c t i o n
- 15. Action Step A C T I O N I T E M 1 Configuring folder redirection • Configure domain level settings to make sure all user sync to the same folder • Redirect the Documents folder to the sync location • If the sync location does not exist documents will not be redirected • If the sync location DOES exist documents will be redirected
- 16. Action Step A C T I O N I T E M 2 Configuring folder redirection • Configure Onedrive for Business sync and make sure that the following folder is created: • %userprofile%OneDrive @ Your Company Name • Create the following Group Policy Object: User ConfigurationPreferencesWindows SettingsEnvironment
- 17. Action Step A C T I O N I T E M 3 Configure item level targeting
- 18. Action Step A C T I O N I T E M 4 Configure item level targeting • Configure: User ConfigurationPoliciesWindows SettingsFolder Redirection, right-click the desired folder to redirect and select Properties. Select “Redirect to the following location and enter the Root Path • Verify
- 19. S T R A T E G Y 2 U n d e r s t a n d i n g t h e L i m i t a t i o n s
- 20. Action Step K e y P o i n t s 1 Limitations • Number of items that can be synced = < 100,000 is recommended • Size Limit = 15GB • Character Limit = 400 • Sync Folder Location = Local Only (Does not Support Network Locations) • Differential Sync = Not Supported • Authenticated Proxies = Not Supported • OneDrive Libraries with Checkouts = Cannot be Synced
- 21. Action Step K e y P o i n t s 1 Characters and naming conventions Invalid File Characters • <, >, :, ", |, ?, *, /, Non-Supported File Strings Non-Supported Folder Paths • _t, _w Non-Supported Folder Names • Forms Icon .lock CON PRN AUX NUL COM1 COM2 COM3 COM4 COM5 COM6 COM7 COM8 COM9 LPT1 LPT2 LPT3 LPT4 LPT5 LPT6 LPT7 LPT8 LPT9
- 22. S T R A T E G Y 3 D e p l o y m e n t S c e n a r i o s
- 23. Action Step K e y P o i n t s 1 Deployment methodologies • Use some tool such as Flexera to create MSI and deploy via GPO • Use a configuration management tool such as SCCM • Updating Groove.exe to OneDrive.exe will sync but not re-download context
- 24. Current Available Policy Options K e y P o i n t s 2 Policy options User Configurations • Coauthoring and in-app sharing for Office files • Delay updating OneDrive.exe until the second release wave • Prevent users from changing the location of their OneDrive folder • Prevent users from synchronizing personal OneDrive accounts • Set the default location for the OneDrive folder • Users can choose how to handle Office files in conflict Computer Configurations • Prevent users from using the remote file fetch feature to access files on the computer • Set the maximum percentage of upload bandwidth that OneDrive.exe uses
- 25. Key Consideration K e y C o n s i d e r a t i o n 1 Updates • Microsoft rolls out two update rings, Production and Enterprise • As a safety net configure GPO use the second ring of updates known as Enterprise
- 26. Key Consideration K e y C o n s i d e r a t i o n 2 Group Settings • Currently if you enable group settings, you need to disable the setting rather then change it back to not configured as the registry item will not be removed.
- 27. Key Consideration K e y C o n s i d e r a t i o n 3 Limited Mac settings Currently configured via a properly list file (plist) • Disable personal accounts • Default folder location • Automatic upload bandwidth percentage • Dock icon • PList Location • Domain • Tier (Update Ring)
- 28. S T R A T E G Y 3 M o n i t o r i n g U s a g e
- 29. Action Step A C T I O N I T E M 2 Discover what is being used in your company Microsoft Operations Manager
- 30. Action Step A C T I O N I T E M 1 Take control I’m taking command of file services management!
- 31. Let’s Review Conclusion LET’S R EVIEW
- 32. MANAGE LOCATION UNDERSTAND LIMITATIONS DEPLOYMENT APPROACH+ + = 😀 Conclusion
Editor's Notes
- Introduce metaphor – Boat on the open sea. You’ve lost track of coordinates, don’t know where it’s headed.
- Meet Elliot, the CIO at Seaway Records Co. Elliot’s company moved to the cloud recently. Great! Transition went well. Everyone’s happy. Until Elliot saw the bill. The challenges of a cloud migration had migrated beyond the development team, and onto the CFO’s desk.
- Transition: Here are the three steps that Elliot can take to right the ship.
- Elliot now has identified his cloud usage, he’s organized his resources using the tagging structure. He starts to notice some trends that have quickly escalated the IT spend.
- Now that the tagging is in place and recommendations for management of spend have been made, how does Elliot ensure this isn’t forgotten? How do you ensure you give people the tools they need? How are you behaving as a responsible service provider? Must set up a Governance system, aligned with organizational goals.
- Now that the tagging is in place and recommendations for management of spend have been made, how does Elliot ensure this isn’t forgotten? How do you ensure you give people the tools they need? How are you behaving as a responsible service provider? Must set up a Governance system, aligned with organizational goals.
- “I thought someone was monitoring this.” People assume someone is taking care of it. Scenario – Currently monitoring of spend and provisioning of cloud resources is in the hands of Help Desk, but they don’t know the limits Do we take it out of their control? Do we teach them? How do we structure the organization to ensure optimal consumption of resources in a financially responsible manner?