This document summarizes the key modules of a school management system. The system includes modules for admissions, financial management, student information, alumni relations, staff functions, and infrastructure management. It allows online applications, attendance tracking, assessment scoring, and communication between students, staff, and alumni. The system aims to automate school processes and facilitate information exchange.

1. What is ? Translated To

2. Financial Module Information Module Infrastructure Module Service Module Staff Interface Admission Interface Alumni Interface Student Interface

3. Financial Module Information Module Infrastructure Module Service Module Staff Interface Alumni Interface Student Interface Admission Interface

4. Admission Interface Admission Availability Interaction Scheduling Application Process Result Processing

5. Admission Availability Updation of information from School about seats availability by class and wait list availability Ability to define eligibility criteria i.e. age as of a particular date, criteria for tests or interviews, vicinity of residence, etc. for each class

6. Application Process Online student and parent profile information acceptance. Linkage with the payment portal for application form payments. Real time online application record creation and reference number generation linked to successful payment processing.

7. Scheduling Interaction Notification services on test and interview dates. Ability to search test and interview schedules by reference number and other profile information. Process detailing for the test and interview.

8. Result Processing Admission result display and notification. Admission procedure detailing. Linkage with payment portal for payment of admission fees. Admission confirmation linked to successful payment processing.

9. Financial Module Information Module Infrastructure Module Service Module Staff Interface Admission Interface Alumni Interface Student Interface

10. Student Interface Profile Maintenance Attendance Maintenance Medical Record Maintenance Discussion Forums & E-Learning Modules Academic Record Maintenance Proficiency Maintenance Student Login & Administrator Authorisation

11. Profile Maintenance Student can login and update Profile information like address, contact numbers, e-mail, sibling details, allergies, mode of transport, emergency contacts, etc. The data does not need validation and is automatically authorised for display and usage.

12. Attendance Maintenance This data is received from the School in the form of attendance sheets and converted to upload able formats through Optical Character Recognition or Manual Data Entry. This data is uploaded through the Service Module and authorised by the Administrator after doing a sample validation of data correctness.

13. Proficiency Maintenance Achievements in Academic, Sports and Co-Curricular Activities are reported by the student or respective teacher. Data is validated by the Administrator before authorising for upload. Proficiency Scores are calculated based on the importance of the activity and the level of achievement.

14. Academic Record Maintenance This data is received from the School in the form of assessment sheets and scores are converted to upload able formats through Optical Character Recognition or Manual Data Entry. This data is uploaded through the Service Module and authorised by the Administrator after doing a sample validation of data correctness.

15. Medical Record Maintenance This data is received from the School in the form of doctors reports and converted to upload able formats through Manual Data Entry. This data is uploaded through the Service Module and authorised by the Administrator after doing a sample validation of data correctness.

16. Discussion Forums & E-Learning Modules Ability to view past and current discussion forums. Ability to participate in current discussion forums and create new discussion forums. Ability to notify selected classmates about discussion forums. Ability to undergo e-learning modules.

17. Financial Module Information Module Infrastructure Module Service Module Admission Interface Alumni Interface Student Interface Staff Interface

18. Staff Interface Faculty & Staff Directory Time Table Creation Leave Management Attendance& Timeliness Tracker Access Control Job Posting Payroll Management

19. Faculty & Staff Directory Ability to maintain and update profile details, such as address, contact numbers, e-mail, additional qualifications, allergies, mode of transport, emergency contacts, etc. Ability to search the database for faculty & staff across various parameters.

20. Attendance & Timeliness Tracker Biometric tracking of in and out times. Maintainable of rules for timeliness. Rule based updation of Staff Attendance Report. Automated data flow for payroll processing.

21. Leave Management Ability to check leave availability, update leave taken, apply for leave and route application for approval. Work flow for leave application approval with impact analysis & back-up availability. Notifications to approvers for pending applications and applicants on result of application.

22. Payroll Management Attendance inputs from online tracker. Rate card inputs from Accounts Office. Calculation of deductions based on declarations & pay slip creation. Total Payout computation with individual break-up. Notifications of amounts credited.

23. Job Posting Primary job portal functionalities – like job profile creation, alerts on receiving applications, etc. Ability to export job requirements to primary job portals Ability to design newspaper advertisements for job openings

24. Access Control Ability to control access to restricted areas through biometric systems. Ability to create dual level security through biometric access and password control for sensitive areas. Consolidated intrusion reporting system with real time notifications on intrusion detection.

25. Time Table Creation Ability to define staff expertise levels, with back-ups. Start and end times definable on a daily basis, with sub qualifications at staff, class, infrastructure and subject levels. Ability to create rules with regard to subject sequencing, infrastructure access, duration of periods, etc.

26. Financial Module Information Module Infrastructure Module Service Module Staff Interface Admission Interface Student Interface Alumni Interface

27. Alumni Interface Alumni Directory Reunion Schedules Mentoring Programs Discussion Forums

28. Alumni Directory Ability to maintain and update profile details, such as formal name, nickname, address, contact numbers, e-mail, qualifications, profession, batch details, data display security level, etc. Ability to search the database for classmates across various parameters.

29. Mentoring Programs Ability to view current and proposed mentoring programs. Ability to initiate a mentoring program. Ability to nominate self and/or classmates as mentors. Ability to update availability status to the mentee.

30. Discussion Forums Ability to view past and current discussion forums. Ability to participate in current discussion forums. Ability to create new discussion forums. Ability to inform selected classmates about discussion forums.

31. Reunion Schedules Ability to view reunion schedules. Ability to confirm / decline attendance for the reunion. Ability to initiate independent reunions. Ability to inform selected class mates about independent reunions. Ability to set reminders for reunions.

32. Financial Module Information Module Infrastructure Module Staff Interface Admission Interface Alumni Interface Student Interface Service Module

33. Service Module Administrative Query Management across multiple channels Notifications Management across IVR, e-mail and SMS MIS Report Generation Back-office Process Management

34. Information Module Infrastructure Module Service Module Staff Interface Admission Interface Alumni Interface Student Interface Financial Module

35. Financial Module All fees and other payments to the school can be routed through this module Export to tally and other accounting software Online payment gateway to support credit and debit cards along with direct bank debit facility Accounts Reconciliation System

36. Financial Module Information Module Service Module Staff Interface Admission Interface Alumni Interface Student Interface Infrastructure Module

37. Infrastructure Module Bar coded or RFID tag based inventory management for library and laboratories Scheduler for usage of facilities like gymnasium, music room, etc. Inventory reorder level definition and reorder placement processes Campus store management

38. Financial Module Infrastructure Module Service Module Staff Interface Admission Interface Alumni Interface Student Interface Information Module

39. Information Module Website creation and search engine optimisation Connectivity to education boards for notifications Vocational Guidance Content management for schedules and results

40. Small Print All staff required for day to day delivery of the Service Module will be charged as per actual expense. All hardware requirements at the institution is not included in this price. Payment schedule as given below 30% upfront 60% on installation 10% after 1 month of installation