The document outlines the importance of event management and the comprehensive planning involved in organizing successful events within organizations. It details the roles and responsibilities of event managers, the event planning process, and the significance of an event management plan to guide operations and achieve goals. Additionally, it highlights the benefits of effective event planning, including improved decision-making and collaboration among stakeholders.

1. Prepared by M.Sri Hari
EVENT MANAGEMENT PLANNING

2. iNTRODUCTION
 Events give organisations the opportunity to showcase their activities
or services in the community.
 Events are an important part of community life and it is a rewarding
experience to contribute to a successful event.
 However, anyone who has been involved in running an event
understands how daunting the task can be.
 This unit has been designed to provide an insight to prepare a
comprehensive Event Management Plan.
 The activities included in this unit can be used to plan any event an
organisation conducts.

3. OBJECTIVE
 Know about different stages of event planning
 Know about the roles and responsibilities of people
involved in planning and delivering of events
 Be able to plan and develop timeline for event
management
 Be able to review the planning and delivery of a event

4. EVENt PLANNING
1. Definition of Event Management
• Process of planning, preparing, and producing events.
• Involves acquisition, allocation, direction, and control of resources to achieve objectives.
2. Role of an Event Manager
• Oversee and arrange all aspects of an event.
• Key responsibilities: researching, planning, organizing, implementing, controlling, and
evaluating.
3. Event Planning Process
• Creation and communication of an operational roadmap to guide actions, policies, and
decision-making.
• Aligns with the strategic plan and supports its implementation.
4. Event Management Plan
• A document detailing directions, actions, and schedules for event execution.
• Focused on short-term operational goals, typically one to three years.

5. 5. Purpose of the Plan
 Guides internal operations and outlines financial and operational
objectives.
 Indicates methods to achieve and monitor these objectives.
6.Adaptability of the Plan
 Acts as a roadmap for regular operations while remaining
adaptable.
 Allows for adjustments in response to changing conditions, new
opportunities, or emerging threats.

6. Benefits of Event Planning
 To define and practically apply good event planning
and financial management practices in annual
planning and day-to-day work.
 To provide logic and justification for prioritising
different tasks and decisions over others.
 To systematically define tasks, logic, roles and
responsibilities, strategic alignments (internally and
externally), timetables, and budgets.
 To provide an opportunity for key players such as
boards, staff, stakeholders, and partners to be
consulted when setting key objectives and methods.
 To provide frameworks for developing strategies
related to manpower management, marketing,
competitor analysis and stakeholders.