The document is a proposal from Trinity Event Organizer to plan and organize the 5th NICP Summit in Naga City, Bicol from September 24-27, 2019. The event is expected to have 800 participants. The proposal includes an overview of the company, services offered, sample past events organized, work plan, venue layouts, financial plan, and memorandum of agreement between the event planner and client.
EVENTOLOGY is both an event management company, and a party planning resource designed to help you organize your event in whole, or in part.
From the minute your inquiry arrives our event management department will work tirelessly to provide you with exactly what you require. Our methodical and systematic planning approach, developed through our extensive research with private individuals and corporate clients will ensure that nothing is overlooked.
With years of experience operating and organizing some of the world’s most glamorous parties, and prestigious events, we understand that each function we undertake is unique. Each client; each budget; each location; and each brief is intrinsically different – and as a result, wherever possible, we tailor our response and our creative skills appropriately.
Ultimately everything is possible……and our bespoke event production department can create whatever is required to take your guest’s breath away.
Diversify from ML Engineering & Construction which specialized in renovation, interior and exterior works, ML Events is a company that specialized in Event Management and is an Interactive Marketing Component Provider.
ML Events has a team of experience people who are confident to plan, manage and achieve your expectation, meeting your marketing or event objectives.
On other hand, ML Events has the expertise to build or manufacture marketing component for your marketing or advertising purpose.
If your company needs to submit a Wedding Planning Proposal PowerPoint Presentation Slides look no further. Our researchers have analyzed thousands of proposals on this topic for effectiveness and conversion. Just download our template, add your company data and submit to your client for a positive response. https://bit.ly/3s8G3cN
EVENTOLOGY is both an event management company, and a party planning resource designed to help you organize your event in whole, or in part.
From the minute your inquiry arrives our event management department will work tirelessly to provide you with exactly what you require. Our methodical and systematic planning approach, developed through our extensive research with private individuals and corporate clients will ensure that nothing is overlooked.
With years of experience operating and organizing some of the world’s most glamorous parties, and prestigious events, we understand that each function we undertake is unique. Each client; each budget; each location; and each brief is intrinsically different – and as a result, wherever possible, we tailor our response and our creative skills appropriately.
Ultimately everything is possible……and our bespoke event production department can create whatever is required to take your guest’s breath away.
Diversify from ML Engineering & Construction which specialized in renovation, interior and exterior works, ML Events is a company that specialized in Event Management and is an Interactive Marketing Component Provider.
ML Events has a team of experience people who are confident to plan, manage and achieve your expectation, meeting your marketing or event objectives.
On other hand, ML Events has the expertise to build or manufacture marketing component for your marketing or advertising purpose.
If your company needs to submit a Wedding Planning Proposal PowerPoint Presentation Slides look no further. Our researchers have analyzed thousands of proposals on this topic for effectiveness and conversion. Just download our template, add your company data and submit to your client for a positive response. https://bit.ly/3s8G3cN
Sky High events is a professional event management company operating in UAE. Managing events of personal nature to events of corporate and festivals nature. Operated by some of the most knowledgeable people in the industry offering creative solutions
Concept Makerz is a firm which is established in Delhi since 2003. With its wings spread across all major cities of the country to take care of the local co-ordination and management. With this unended journey, simultaneously we have collected a lot of experience and constantly upgraded our strengths in all areas of event execution and event management. With its wings spread across all major cities of the country to take care of the local co-ordination and management. With this unended journey, simultaneously we have collected a lot of experience and constantly upgraded our strengths in all areas of event execution and event management. With a team of young, creative, dynamic & dedicated professionals, we have pushed all areas of event management to new frontiers, whether it is artist management, product launch, Exhibition, Road-show, Fashion show, wedding planning & celebrity management. The urge to deliver more than the client’s expectations has always been our top priority. Hence, we are a “One stop shop” for any and every requirement to our wide spectrum of clients. Always our motto is to satisfy our clients in terms of providing the best services in competitive rates. For more info visit www.conceptmakerz.com
EVENTS CONCEPT
Stakeholder
From a broad idea that a stakeholder is a person who can affect or will be affected by the event.
The more specific idea that a stakeholder is a person of influence but not directly involved in the work. Clearly, this definition could also include an organisation such as a government.
Getz( 1997) states that stakeholders are those people and groups with a stake in the event and its outcomes, including all groups patrcipating in the event production, sponsors and grant-givers, community representatives and anyone impacted by the event
These stakeholder may include:
Event principal (key person in host organisation or client)
Organising committee
Sponsors, donors
Local community
Local authorities (e.g. Council, emergency services, environmental authority)
Service contractors ( e.g. Staging, cleaning, catering, security)
Suppliers
Performers, entertainers, participants
Spectators, audience
media
Numerous factors need to be considered in developing the event concept
Purpose of the event
Although the purpose is also strongly linked to both the theme and the venue
In some instances defining the purpose is difficult.
Event planning is a service business with an approach to make an event successful and memorable while fetching new customers for your business. An event proposal is a document designed to win new business, comprising of details like services offered, event schedule, fees of an event management company for services to produce an event. As an event planner, it is essential to know how to write an event planning proposal in order to get the attention of all clients. Present a well-formatted event proposal to show your potential client that you have the skills they are looking for. To write an effective proposal, you need the ability to understand all the fine requirements of the client. Here we provide you with PPT slides to offer you guidelines for organizing events in locations both large and small. Give your audience an overview of conference event venue services, including the date, time, place, theme, and goal of the event. Precisely enlist all the services like provision of transportation, catering services, audiovisuals, etc., that you will provide for this event. With the service timeline that we offer, represent your services and the time taken for execution of each service in a polished and readable format. Articulate all the costs associated with the planning and execution of the event and present it to your audience in an easy to understand layout. Provide a detailed summary that lists the price for each item and its purpose to make it easy for your client to envision the event and understand the related cost. Our designers at SlideTeam have designed this deck for your convenience. With high quality and well-researched content used in our PPT templates, simplify your workflow to prepare a winning conference event venue proposal.
MICE - Meeting Incentive Conference ExhibitionAkash P
Meetings, incentives, conferences and exhibitions, or Meetings, Incentives, Conferences, and Events (MICE) is a type of tourism in which large groups, usually planned well in advance, are brought together for a particular purpose.
CMS - Classic Maintenance Services Pvt. Ltd. is a one-stop solution for all your cleaning requirements.
We offer our services for all type of industries, commercial spaces, apartments and residential complexes.
Sky High events is a professional event management company operating in UAE. Managing events of personal nature to events of corporate and festivals nature. Operated by some of the most knowledgeable people in the industry offering creative solutions
Concept Makerz is a firm which is established in Delhi since 2003. With its wings spread across all major cities of the country to take care of the local co-ordination and management. With this unended journey, simultaneously we have collected a lot of experience and constantly upgraded our strengths in all areas of event execution and event management. With its wings spread across all major cities of the country to take care of the local co-ordination and management. With this unended journey, simultaneously we have collected a lot of experience and constantly upgraded our strengths in all areas of event execution and event management. With a team of young, creative, dynamic & dedicated professionals, we have pushed all areas of event management to new frontiers, whether it is artist management, product launch, Exhibition, Road-show, Fashion show, wedding planning & celebrity management. The urge to deliver more than the client’s expectations has always been our top priority. Hence, we are a “One stop shop” for any and every requirement to our wide spectrum of clients. Always our motto is to satisfy our clients in terms of providing the best services in competitive rates. For more info visit www.conceptmakerz.com
EVENTS CONCEPT
Stakeholder
From a broad idea that a stakeholder is a person who can affect or will be affected by the event.
The more specific idea that a stakeholder is a person of influence but not directly involved in the work. Clearly, this definition could also include an organisation such as a government.
Getz( 1997) states that stakeholders are those people and groups with a stake in the event and its outcomes, including all groups patrcipating in the event production, sponsors and grant-givers, community representatives and anyone impacted by the event
These stakeholder may include:
Event principal (key person in host organisation or client)
Organising committee
Sponsors, donors
Local community
Local authorities (e.g. Council, emergency services, environmental authority)
Service contractors ( e.g. Staging, cleaning, catering, security)
Suppliers
Performers, entertainers, participants
Spectators, audience
media
Numerous factors need to be considered in developing the event concept
Purpose of the event
Although the purpose is also strongly linked to both the theme and the venue
In some instances defining the purpose is difficult.
Event planning is a service business with an approach to make an event successful and memorable while fetching new customers for your business. An event proposal is a document designed to win new business, comprising of details like services offered, event schedule, fees of an event management company for services to produce an event. As an event planner, it is essential to know how to write an event planning proposal in order to get the attention of all clients. Present a well-formatted event proposal to show your potential client that you have the skills they are looking for. To write an effective proposal, you need the ability to understand all the fine requirements of the client. Here we provide you with PPT slides to offer you guidelines for organizing events in locations both large and small. Give your audience an overview of conference event venue services, including the date, time, place, theme, and goal of the event. Precisely enlist all the services like provision of transportation, catering services, audiovisuals, etc., that you will provide for this event. With the service timeline that we offer, represent your services and the time taken for execution of each service in a polished and readable format. Articulate all the costs associated with the planning and execution of the event and present it to your audience in an easy to understand layout. Provide a detailed summary that lists the price for each item and its purpose to make it easy for your client to envision the event and understand the related cost. Our designers at SlideTeam have designed this deck for your convenience. With high quality and well-researched content used in our PPT templates, simplify your workflow to prepare a winning conference event venue proposal.
MICE - Meeting Incentive Conference ExhibitionAkash P
Meetings, incentives, conferences and exhibitions, or Meetings, Incentives, Conferences, and Events (MICE) is a type of tourism in which large groups, usually planned well in advance, are brought together for a particular purpose.
CMS - Classic Maintenance Services Pvt. Ltd. is a one-stop solution for all your cleaning requirements.
We offer our services for all type of industries, commercial spaces, apartments and residential complexes.
Letter of Invitation by The President Office of The Philippines' Commission of Higher Education Department(CHED) for joining as Keynote Speaker on behalf of Future City Summit and Good City Foundation.
We would like to present our company, Sign Media, Inc., an out-of-home media company that specializes in Large Format Printing, Fabrication of Signages, Mobile Billboard Rentals, Billboard Rentals, Portable Display Systems and LED Video Boards. We are a “one stop” advertising shop committed in servicing the requirements of our clients.
We are pleased to offer our products and services which you might need for your advertising requirements:
I. LARGE FORMAT PRINTING (Outdoor and Indoor)
a. Billboards (Tarpaulin)
b. Banners (Tarpaulin)
c. Signages (Photographic Flex for light boxes, backlit effect)
d. Vehicle Graphics (Bus, Van, Truck, Cars, etc.)
e. Window Graphics
f. Stickers on Versa Board or Sintra Board
g. Duratrans/ Lighted Signs
h. Wallpapers
i. Canvass
• We also accept projects with installation.
II. SIGNS
a. Flexible Faced Signages with Cut Out Stickers (Lighted or Non lighted)
b. Building ID’s (Built Up Channel Letters)
c. Computer Cut Stickers (With or without backing)
d. Neon Signs, etc.
III. MOBILE BILLBOARD
a. Mobile Billboard with Ad Size of 8.2’ x 18.2’ (sides)
b. Mobile Billboard with Ad Size of 8.2’ x 14.2’ (sides) and 8’ x 4’ (back)
IV. RENTAL OF BILLBOARDS
We have billboard sites all over Metro Manila.
V. PORTABLE DISPLAY SYSTEMS
Light weight, easy to assemble advertising display materials.
a. Banner Stands ( X Type, Roll Up, Outdoor)
b. Back Drops (A Stand, Pop Up Display)
c. Electric Rolling Banner with Stand
d. Post Stand
e. Folding Panels
f. Floor Rotating Light Box
g. Promo Booth
h. Portable Brochure Holder, etc.
VI. LED VIDEO BOARDS
LED Video Boards located at 3 main gates of Ayala Alabang Village, Muntinlupa
LED Video Board located at the Aguirre main gate of BF Homes, Paranaque,
VII. AD SPACES AT THE PERGOLA MALL LOCATED AT BF HOMES, PQUE.
a. Lamp Post Banners
b. Lightboxes, etc.
New Collaterals:
****PGH LED Board 20'ft x 30'ft****(for lock out)
****NAPOLCOM-Edsa Big Wallboard 100'ft x 200'ft***
Dennis Unabia
Account Manager
Sign Media Inc.
#(63) 932-267 4111/ (63) 905-3668965
(02) 805-0025 loc. 111
dennisunabia.signmedia@gmail.com
www.signmedia.com.ph
5th Annual Township Development - PhilippinesCorin Tan
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1. TRINITY EVENT ORGANIZER
A Moment to Treasure Worth to Remember
#8 J.P. Rizal St., Concepcion Naga City
Contact #09509812670/049-7993
www.trinityeventorganizer.com.ph
June 22, 2019
EFREN DANIEL A. DE LEON
Chairman, ICT
Naga City,Bicol
Dear Sir:
Greetings,
I would like to express my intent to give our proposal for the National ICT Confederation of the
Philippines, who is holding up an event for the “5th
NICP Summit” with the theme Growth of
Communication on Information Technology through Global Competitiveness among 800 participants in
Bicol Region. The eventwill be heldonSeptember 24-27, 2019 with two optional venue for your choice
either Villa Caceres Hotel or Hacienda de Naga, Naga City.
Please informed our company for any question or suggestions that you can add for the preparation of
incoming event to make remarkable and special for the guest.
Thank you and God bless.
Respectfully yours,
NORCILA T. GAMOS
Event Planner
2. TRINITY EVENT ORGANIZER
A Moment to Treasure Worth to Remember
#8 J.P. Rizal St., Concepcion Naga City
Contact #09509812670/049-7993
www.trinityeventorganizer.com.ph
Company Profile
The Trinity Event Organizer is located in 8 J.P. Rizal St., Concepcion Naga City. It was established on
January 15, 2016. It is owned and managed by Norcila T. Gamos.
The company provide services to the client which include event planning and management services,
programmingproductionandentertainment. We prepare the event with excellence to make it unique
and special for the client. We serve the following events which include the birthday party, wedding,
batch reunion, cultural celebration, and educational event.
We serve and organize the following activities:
65th
Birthday Party
Sta Cruz Nabua, Camarines Sur
150 participants
Indigenous & Ethnic Cultural Celebration
Regal Plaza Hotel, Naga City
500 participants
1975 Batch Reunion
Nabua National High School
1000 participants
Typology of Events Company Offers: Award:
Educational Events Event Planning & Management Services Quality & Excellence in
Cultural Events Programming Production Organizing Events
Personal Events Entertainment
Mission
Provide the client for the unique and quality service of the event. It gives standard and excellence to
make the preparation smooth and special.
Objective
Provide demographic strategy for the better result of the event
It gives unique idea to make the event excellent
It is empirical in nature and style
3. TRINITY EVENT ORGANIZER
A Moment to Treasure Worth to Remember
#8 J.P. Rizal St., Concepcion Naga City
Contact #09509812670/049-7993
www.trinityeventorganizer.com.ph
Organizational Chart
Norcila T. Gamos
EventOwner/Director
Melanie Quezon
EventManager
Michelle Marquez
Event Planner
Ramil Rodriguez
Programming
Facilitator
Emily Bordon
Accountant
Ratchelle Aglipay
Administrative Staff
4. TRINITY EVENT ORGANIZER
A Moment to Treasure Worth to Remember
#8 J.P. Rizal St., Concepcion Naga City
Contact #09509812670/049-7993
www.trinityeventorganizer.com.ph
Event Description
Title: 5th
National ICT Confederation of the Philippines (NICP) Summit
Theme: Growth of Communication on Information Technology through Global Competitiveness
Venue: Villa Caceres Hotel or Hacienda de Naga, Naga City.
Date: September 24-27, 2019
Participants: 800 participants
Event Objectives:
To create job for ICT sector
To give global service to ICT council
To work with convenience to accelerate enabling condition where high sense of business
confidence must be in place
NICP isthe recognized national organization of ICTCouncils inthe Philippines. The organization
serves as the venue for collaboration and sharing of best practices for the member
organizations. Through the years, the organization has served as the unified voice for the Philippine
Information and Communications Technology (ICT) Sector. They work tirelessly to promote ICT all
throughoutthe country and supporteachof the council’s endeavorsinorderto help strengthen the ICT
in their areas and create more jobs for the Filipinos.
5. WORK PLAN
Before Dates
Budgetforthe Event June 24, 2019
Venue assignedschedule July 3, 2019
Preparationforbanner, poster&signage,
invitation,leaflets
July 15-17, 2019
Billeting/ Accommodation forthe hotel of
participants
July 22-24, 2019
Requestforguestspeaker August 19-20, 2019
Token& souveniritems August 23, 2019
Sound/audiovisualforthe event August 27, 2019
Preparationof CateringServices/checkformenu
plan
September 2-4, 2019
Checkthe updatedlistof registeredparticipants
for accommodationinthe hotel
September 23, 2019
Preparationof venue facilities September 23, 2019
Setup of soundsand otheraccessories September 23, 2019
During
Preparingof programfor the activities September 24, 2019
After
Sendthankyou letterstothe guestand
participants
September 30, 2019
Preparationof financial reportof the event October 3, 2019
6. Arrangement Services
LogisticsCommittee Chairman:EmilyBordon Prepare the neededamountof
moneyforthe event
Staff Assisttoprepare the documents
to processthe paymentforthe
event
Billeting Committee Chairman:Melanie Quezon Provide the hotel
accommodationforthe 800
participantsfor4 days
Staff Assisttofollow upthe interested
participantstoregisterpriorto
the events
Transportation Chairman:Melanie Quezon Schedule the neededbusto
accommodate the 800
participantsonthe 5TH
NICP
Summit
Staff Assistthe participantsforthe
rentedbuson the day of the
event
SecurityCommittee Chairman:Melanie Quezon Administerthe venue areafor
the securityof any hazardor
dangerfor the participants
duringthe events
Staff Assistthe securitypersonnel
assignedonwhatto do during
the event
PublicationCommittee Chairman:Melanie Quezon Prepare the schedule and
publicationof the eventthrough
internet,poster,signage and
invitation
Staff Assisttoprepare the needed
accessoriesforthe publicationof
the event
7. Layout of Event Venue
Villa Caceres Hotel, Naga City
Stage
Phil.Flag
100
participants
Fire Exit
Podium
100
participants
100
participants
100
participants
100
participants
100
participants
Food Counter
Food Counter
Entrance/ ExitRestroom
Male/Female
100
participants
100
participants
Restroom
Male/Female
Registration of
Participants
Food Counter Food Counter
Sound/Audio
Visual
8. Layout of Alternative Event Venue
Hacienda de Naga
Fire Exit
Stage
Phil.FlagPodium
200 participants
200 participants
200 participants
200 participants
Restroom
Male/Female
Restroom
Male/Female
Entrance/ Exit
Food Counter
Food Counter
Sound/Audio
Visual
Registration of
Participants
9. TRINITY EVENT ORGANIZER
A Moment to Treasure Worth to Remember
#8 J.P. Rizal St., Concepcion Naga City
Contact #09509812670/049-7993
www.trinityeventorganizer.com.ph
Financial Plan
Villa Caceres Hotel/Hacienda De Naga, Naga City
ProjectedIncome P 5, 600,000.00
RegistrationFee 7,000.00 x 800
Project Expenses:
Logistics 400,000.00
P 500 x 800 participants= P 400,000.00
BilletingAccommodation 1,600,000.00
P2,000.00 (4 days) x 800 participants= P 1,600,000.00
Transportation 40,000.00
2000 (4 days) x 20 busrented= P 40,000.00
Security 8,000.00
P 2,000.00 x 4 days
Publication 5, 000.00
P 5,000.00 for poster,signage,banner&invitation
Contingency ________________
P 2,053,000.00
NetIncome: P 5,600,000.00
- 2,053,000.00
P 3,547,000.00
10. Memorandum of Agreement
This day of 22nd
of June, 2019
Between
Mr. Efren Daniel A. De Leon, Client, and Norcila T. Gamos, Event Planner
Made this term of agreement and conditions
1.1 Service
The eventplannerprovide service forthe event include the event planning and management services,
programming production and entertainment for the incoming activity “ 5th
NICP Summit.
1.2 Profit Sharing
The client can receive 30% of the total amount of payment accumulated after the event. The event
plannergained70%of the total income forthe benefitof herpersonnel whoparticipate the said event.
1.3 Payment
As forthe considerationof the event planner for the event, the client is render to pay 50% of the total
amountP 5,600,000.00.This will be the amountforeitherof the two venue either Villa Caceres Hotel or
Hacienda de Naga, Naga City.
There are two terms of payment of the client to follow:
First payment 50 % initial payment on the signed of contract
2nd
Payment 50% after the event
1.4 Cancellation
The clientwishtocancel or stop the process of the on going planning and organizing of the event shall
renderto pay30% of the total amount fund for the cancellation incurred for the event to avoid breach
of contract
1.5 Acceptance
The event planner accept the activity “5th
NICP Summit” to manage and organize. She is authorized to
conduct the eventwiththe servicesrendered.She will acceptthe firstandlastpaymentincurred for the
event.
W I T N E S S E T H:
EFREN DANIEL A. DE LEON NORCILA T. GAMOS
Chairman,ICT,NagaCity EventOwner/Director
11. Republicof the Philippine
Nabua, CamarinesSur
Here are the list of the parties rendered to make an agreement for the event “5th
NCIP Summit:
Name ID/TIN # Signature
NORCILA T. GAMOS ___________________ __________________
EFREN DANIEL A. DE LEON ___________________ __________________
Known to me this day the agreement made by the different parties is agreed to notarize for the said
event. It include two pages that describe and agreed the service and amount rendered.
NotaryPublic
Doc. Stamp
No. of CTC.
No.of Pages
Conclusion:
The eventplannermade possible toorganize andsetthe neededservice forthe said eventwithinclude
the eventplanningandmanagementservice, programming production and entertainment. She render
to deliver the need service include her personnel to come along with the activity “5th
NICP Summit in
Naga City,Bicol.The purpose ourcurrentcivilizationcouldnotexistwithouttechnology, which includes
things like public sanitation systems, central heating, running water, electrical grids, and the very
computer that I am writing this essay on. Technology is in fact a vital force that is necessary to our
existence, but we should remember that it is not the answer to everything—it’s not going to make us
better people, but it can make us live in a better world.
12. Risk and Management Plan
Risk Solution
OverCrowdedvenue The eventplannersetforalternative venue to
choose forthe convenience of the participants
Overloadbilletingaccommodation Informthe participantsearlierforthe scheduleof
room accommodationtoavoidunavailabilityspace
of room
Delayedannouncementof cancellationof guest
speaker
Eventplannermustinformthe guestspeaker or
substitutiontoavoidproblem onthe day of
schedule of the event
Unexpected listof the participants tothe early
registration
Eventplannerinformthe clientonthe walkin
participantsforthe seataccommodationand
numberof foodpack preparedforthe event
