The document discusses the advantages of automating office systems and processes. It explains that customized automation solutions are better than off-the-shelf systems because they can be tailored to a company's specific needs. Automation increases accuracy, productivity, and flexibility while reducing costs and errors. It improves reporting, data management, and overall efficiency.

1. Office Systems Automation Solutions

2. Why automate office systems/process
and/or procedures? Advantages? Why
integrate? And why customize?
Customized according to needs –
Office automation systems have been
existing for quite some time and can
be purchased off-the-shelf however
utilizing such systems would mean
that the company have to adjust to the
system and not the other way around.
Buying off-the-rack programs, some
parts cannot be used since the whole
system does not conform to the
business of the buyers’ company.

3. Why automate office systems/process
and/or procedures? Advantages? Why
integrate? And why customize?
Increased Margins/Prevention of
losses – Automated office solutions can
help reduce costs and increase profit
margins due to reliable information
needed for fast decision making
processes. It helps that the information
required by managers and/or business
owners are accurate and handy at any
given time for close monitoring
capability.

4. Why automate office systems/process
and/or procedures? Advantages? Why
integrate? And why customize?
Staff Satisfaction – Workers / employees
themselves develop a sense of
achievement because office automation
system makes work fast and easy for each
individual.
Automated Report Generation / Accurate
and timely reporting – Rather than being
forced to create standard reports by hand each
time they’re needed, computerized office
systems provides for nearly instantaneous
creation of standard reports critical for use of
owners, managers and operating personnel.

5. Why automate office systems/process
and/or procedures? Advantages? Why
integrate? And why customize?
Enhanced Accuracy – Because
so many calculations and other
menial tasks are required in office
activities, processes and
procedures, computerization or
office automation are an ideal
solution to human error. While
errors may still be made during
the data entry, the computer
calculations will increase accuracy
and reliability of the company’s
reports.

6. Why automate office systems/process
and/or procedures? Advantages? Why
integrate? And why customize?
Flexibility & Timeliness –
Computerized office systems excels
at manipulating data and provides
flexibility in reporting and data
analyses that manual work cannot
match. As long as data is entered in
a timely fashion, updated reports
can be instantly generated that
incorporate the company’s latest
information.

7. Why automate office systems/process
and/or procedures? Advantages? Why
integrate? And why customize?
Increased Productivity – With
the use and help of computers and
office process computerization/
automation, duplication of tasks
and excessive use of manual labor
are thereby reduced, saving staff
time and allowing same staff to
handle larger and/or more work.

8. Why automate office systems/process
and/or procedures? Advantages? Why
integrate? And why customize?
Ease of Data Update & Protection /
Fast information retrieval – In the
event data is corrupted, reports are
damaged or lost, computerized
automated office systems provides
instant restorations from back-
ups, ensuring that critical information
isn’t lost. Digital backups may be
maintained on- or off-site for
additional protection of vital
information.

9. Why automate office systems/process
and/or procedures? Advantages? Why
integrate? And why customize?
Efficiency – Instead of the
tremendous trouble of manually
processing data with pen and paper,
a company can make use of
automated office systems such as
AIS, HRIS or MIS to process all such
data and information much more
quickly with few or no inaccuracies.

10.  BUSINESS PROCESS OUTSOURCE SERVICING
 DATA ENCODING/PROCESSING
 REPORT GENERATION AND DATA ANALYSIS
 AUTOMATED ACCOUNTING/FINANCIAL INFORMATION SYSTEM
 AUTOMATED HUMAN RESOURCE INFORMATION SYSTEM
 AUTOMATED OPERATIONS MANAGEMENT SYSTEM
 MANAGEMENT CONSULTANCY
 EDUCATIONAL GRADING/ENROLMENT SYSTEM
 AUTOMATED FUNCTIONAL INTEGRATION
 SECURITY SURVEILLANCE SYSTEM
 HARDWARE & SOFTWARE MAINTENACE
 WEBSITE DESIGN & DEVELOPMENT

12.  A software solution for the data entry, data tracking and
data information needs of the Human Resources, Payroll,
Management and Accounting functions within a business.
 The HRIS typically provide overall:
◦ Management of all employee information;
◦ Reporting and analysis of employee information;
◦ Company related documents such as employee
handbooks, emergency evacuation procedures and safety
guidelines;
◦ Benefits (company & government mandated)
administration, status changes, and personal updating;
◦ Complete integration with payroll and other financial and
accounting softwares.

13.  A software solution designed to help mid- and upper level
managers, and business owners plan and direct business
and organizational operations customized according to the
needs of the company
 A software solution that has made complex accounting
practices available even to non accounting practitioners,
novice business owners, small and large businesses
/corporations.
 Instead of making endless rows of manual entries and
doing calculations by hand, AIS have made much of the
accounting process automatic once the basic data has
been entered.

14.  A broad term for the work involved in developing a web
site for the Internet or a private network (intranet). This
can include design, content development, client liaison,
client-side/server-side scripting, web server and network
security configuration, and e-commerce development.
Web development can range from developing the
simplest static single page of plain text to the most
complex web-based internet applications, electronic
businesses, or social network services that is now a
highly valued marketing tool to enhance business
prospects and highlight business achievements

15.  A local and online based technology for security &
surveillance, office and personnel monitoring purposes
using the open platform IP video surveillance management
software for a unique solution. The open platform means
this software can be used with almost any security or
surveillance device. The software can be packaged with
most hardware platforms and security cameras including
megapixel cameras supporting full pan tilt and zoom
management

16.  Transport and Traffic Planners Inc.
◦ Data Processing Project
 Philbless Inc
◦ Accounting Information System
 Vital-Core Reliance Finance Corp
◦ Credit Risk Management System
◦ Accounting System
 Orofruta, Inc.
◦ Website Development
◦ Local Area Network
◦ Production & Inventory Control System
 Adventus Solutions, Inc.
◦ Management Consultancy
◦ Technical Service Supports

17.  Fianchetto Realty Corp.
◦ Website Development
◦ Management Consultancy
◦ Technical Support Services
 PFXLAND Corporation
◦ Receivables Tracking System
 Mercury Security Printing Corp.
◦ Accounting System
 Arca-Galleon, Inc.
◦ CCTV Remote Monitoring system