notes

1. Basic Knowledge in Microsoft
Excel & PowerPoint
Step-by-Step Guide for Beginners

2. Excel: Understanding the Interface
• Workbook & Worksheets
• Rows & Columns
• Cells (A1, B2, etc.)

3. Excel: Entering and Formatting
Data
• Click a cell and type data
• Use Home tab for formatting (Bold, Color,
Align)
• Adjust column width and row height

4. Excel: Basic Formulas & Functions
• Addition: =A1+B1
• Subtraction: =A1-B1
• Multiplication: =A1*B1
• Division: =A1/B1
• SUM: =SUM(A1:A5)
• AVERAGE: =AVERAGE(A1:A5)

5. Excel: Sorting & Filtering Data
• Sort Data: Use Sort A-Z or Z-A
• Filter Data: Use Data > Filter to display specific
values

6. Excel: Creating Charts
• 1. Select data
• 2. Go to Insert > Charts
• 3. Choose a chart type (Bar, Line, Pie)

7. Excel: Saving & Exporting
• File > Save As
• Choose .xlsx, .csv, or .pdf format

8. PowerPoint: Understanding the
Interface
• Slides Pane, Ribbon, Notes Pane

9. PowerPoint: Creating a
Presentation
• 1. Open PowerPoint
• 2. Click Blank Presentation
• 3. Select Slide Layout (Title, Content, etc.)

10. PowerPoint: Adding Text &
Formatting
• Click a text box and type
• Format using Bold, Italic, Font Size, and Color

11. PowerPoint: Inserting Images,
Shapes & Charts
• Insert > Pictures (for images)
• Insert > Shapes (for elements)
• Insert > Chart (for data visualization)

12. PowerPoint: Adding Transitions &
Animations
• Transitions: Choose an effect (Fade, Wipe,
Push)
• Animations: Apply effects to text or objects

13. PowerPoint: Running a Slideshow
• Slide Show > From Beginning (F5) or Current
Slide (Shift + F5)

14. PowerPoint: Saving & Exporting
• File > Save As
• Choose .pptx, .pdf, or .mp4 (video format)