Procter & Gamble is using information systems to improve collaboration and innovation. They implemented SharePoint to store presentations, InnovationNet to store research documents, and Cisco Telepresence for long distance meetings. These tools help researchers, marketers, and managers share information more effectively to develop new products and maintain existing brands. While some employees were slow to adopt new technologies, systems like Telepresence have provided significant cost savings through reduced travel. Overall, collaboration systems are helping P&G execute its business strategy of innovation.

1. MIS CASE STUDY
COLLABORATION AND INNOVATION AT PROCTER
AND GAMBLE

2. PRESENTED BY
• Abdullah Al Faysal (bit 0313)

3. OUTLINE
• Company Overview
• Competitors in the market
• Business Goals
• Why collaboration and innovation is important ?
• Previous systems and problems
• Information Systems used improving productivity

4. OUTLINE
• Information Systems used improving collaboration
• Results of using Information Systems
• Case Study Questions & Answers
• Interactive Session

5. PROCTER & GAMBLE (P & G)
• Procter & Gamble (P & G) is the largest manufacturer of consumer products
• One of the top 10 largest companies by market capitalization
• Founded in 1837, headquartered in Cincinnati , Ohio by William Procter and James
Gamble
• Mainstay in American business for over 150 yrs.
• Known for Successful brands, introducing new products and maintaining popularity
• Pampers, Tide, Bounty, Folgers, Pringles Charmin, Swiffer, Crest , food, beverages and
many more
• $83.62 billion in sales and $14.48 billion profit by 2012

6. BUSINESS OPERATIONS
Three main units -
• Beauty care
• House hold care
• Health and well being
Others -
• Baby care
• Pet care
• Grooming segment

7. BUSINESS GOALS
Three main focuses –
• Maintaining popularity of existing product
• Developing new related products
• Innovating and introducing new products from scratch

8. MARKET COMPETITORS
• Unilever is the most remarkable competitors

9. WHY COLLABORATION AND INNOVATION IS
IMPORTANT ?
• Huge amount of workers, employees, managers and researchers
• Better management
• Faster and better sharing of information
• Improving Productivity
• Improving quality
• Minimizing production cost
• Reducing R&D costs

10. WHY COLLABORATION AND INNOVATION IS
IMPORTANT ?
• Making better and faster decisions
• Most of all achieving business goals

11. PREVIOUS SYSTEMS AND PROBLEMS
• Existing methods for collaboration and innovating and developing new ideas wasn’t
good enough.
• No better collaborative system. Email was used for collaboration .
- Senders controls the flow of information.
- May fail to send mail to colleagues when they need it most
• processes for sharing knowledge were notoriously inefficient
• For companies like P & G one vendor simply isn’t enough to satisfy their diverse
needs. e.g. Google search was inadequate.
- Doesn’t always link information from within the company

12. PREVIOUS SYSTEMS AND PROBLEMS
- reliance on keywords isn’t ideal for all of the topics for employees might search.
• when P&G executives traveled to meet with regional managers, there was no way to
integrate all the reports and discussions into a single document.

13. INFORMATION SYSTEMS USED FOR IMPROVING
PRODUCTIVITY
• Web 2.0 for online activities and websites.
• Blogs for sharing information with others.
- Open for all interested parties
- Attract comments from interested users.
• Custom search engine start-up connectbeam.
- Allows employees to share bookmarks and tag content with descriptive words
that appear in future searches
- Facilitates social networks of coworkers to find and share information more
effectively

14. INFORMATION SYSTEMS USED FOR IMPROVING
COLLABORATION
• A Complete Collaboration system led by suite of Microsoft products. Service
provided includes –
 Unified communications (Voice transmission, Data transmission, IM , Email, E-
Conferencing)
Microsoft Live Communications Server functionality,
Web conferencing with Live Meeting
content management with SharePoint
• SharePoint to store all presentations to one location, accessible from every parts of
the company.

15. INFORMATION SYSTEMS USED FOR IMPROVING
COLLABORATION
• InnovationNet, a browser-based portal, contains over 5 million research related
documents in digital format.
• Tele Presence Conference Room by CISCO. An excellent way to foster collaboration
between employees across not just countries, but continents.

16. CHALLENGES OF USING INFORMATION SYSTEMS
• Employers accustomed to email, showed significant inertia to move to a new
technology.
• If enough employees didn’t use Collaborative Systems, the tools would be much less
useful for those that did use them.

17. RESULTS OF USING INFORMATION SYSTEMS
• 80000 people using IM, 20000 MS Outlook for mailing, calendaring, contact
management, task management, note taking.
• Researchers use the tools to share the data they’ve collected on various brands
• Marketers can more effectively access the data they need to create highly targeted ad
campaigns.
• Managers are more easily able to find the people and data they need to make critical
business decisions.
• Removed the problem of glue all documents to a notebook.

18. RESULTS OF USING INFORMATION SYSTEMS
• Using Telepresence managers and officers cad hold high-definition meetings over
long distances.
• 35 percent of its employees are using Telepresence regularly.
• Company has saved $4 for every $1 invested in the 70 high-end telepresence
systems it has installed over the past few years.
• Reduced amount of travel and cost for travel
• Significant reduction of time and cost in Research and development.
• Faster and more efficient management system.

19. INTERACTIVE SESSION

20. CASE STUDY QUESTIONS & ANSWER'S
1. What is Procter & Gamble’s business strategy? What is the relationship of
collaboration and innovation to that business strategy?
2. How is P&G using collaboration systems to execute its business model and
business strategy? List and describe the collaboration systems and technologies it
is using and the benefits of each.
3. Why were some collaborative technologies slow to catch on at P&G?
4. Why is telepresence such a useful collaborative tool for a company like P&G?
5. Can you think of other ways P&G could use collaboration to foster innovation?

21. WHAT IS PROCTER & GAMBLE’S BUSINESS STRATEGY?
WHAT IS THE RELATIONSHIP OF COLLABORATION AND
INNOVATION TO THAT BUSINESS STRATEGY?
Procter and Gamble’s follows three prime business strategy. They are –
1. Maintaining popularity of existing product
2. Developing new related products
3. Innovating and introducing new products from scratch
Most of P&G’s business is built around brand creation and management.
It’s critical that the company facilitate collaboration between researchers, marketers, and
managers and also inspire and invest on innovation to keep the market place.
P&G is such a big company and makes such a wide array of products, achieving their
business goals is a daunting task.

22. HOW IS P&G USING COLLABORATION SYSTEMS TO EXECUTE ITS
BUSINESS MODEL AND BUSINESS STRATEGY? LIST AND DESCRIBE
THE COLLABORATION SYSTEMS AND TECHNOLOGIES IT IS USING
AND THE BENEFITS OF EACH.
Collaboration systems using by P & G -
1. SharePoint to store all presentations in a single location, that are accessible to the
employers, colleagues and researchers from the other parts of company.
2.InnovationNet to store all related research documents in a digital format accessible
from a browser based portal.
3. CISCO’s Telepresence Conference room to hold meeting s over long distance
Other technologies from above P & G using are –
 Blogs

23. HOW IS P&G USING COLLABORATION SYSTEMS TO EXECUTE
ITS BUSINESS MODEL AND BUSINESS STRATEGY? LIST AND
DESCRIBE THE COLLABORATION SYSTEMS AND
TECHNOLOGIES IT IS USING AND THE BENEFITS OF EACH.
 Custom Search engine
 Complete Collaborative System

24. WHY WERE SOME COLLABORATIVE TECHNOLOGIES
SLOW TO CATCH ON AT P&G?
Employees have resisted the changes, insisting that newer collaborative tools
represent more work. People are accustomed to a certain technology and there was
significant organizational inertia against switching to a new way of doing things.

25. WHY IS TELEPRESENCE SUCH A USEFUL COLLABORATIVE TOOL
FOR A COMPANY LIKE P&G?
Telepresence is an excellent way to foster collaboration between employees across not
just countries, but continents. It makes possible to hold high-definition meetings over
long distances.
Benefits of telepresence include significant travel savings, more efficient flow of
ideas, and quicker decision making. Decisions that once took days now take minutes.

26. CAN YOU THINK OF OTHER WAYS P&G COULD USE
COLLABORATION TO FOSTER INNOVATION?
Yes I do think of two ways that P & G can use to foster innovation & collaboration. And
they are –
1. Cloud , to save all their documents and files in a place which will certainly
reduce their maintenance overhead and introduce flexibility and speed.
2. Big data manipulation, to gain and analysis huge amount of customer
feedback to make the products and services better.

27. QUESTIONS ???

28. THANK YOU