Learn how to leverage Office 365, SharePoint, and other collaboration tools to create a digital workplace that drives productivity, and improves employee engagement. This presentation includes tips on getting your business ready for enterprise social tools and creating a great user experience.

1. KEYS TO
MASTERING THE
DIGITAL WORKPLACE
Tips and ideas to drive enterprise
productivity and employee collaboration

2. REDEFINING THE WORKPLACE
Combining existing business tools
with new technologies is
revolutionizing how people work.

3. DEFINING THE DIGITAL WORKPLACE
“An environment where employees
are able to quickly and easily share
what they know …

4. … and find what they need …

5. … with consistent experiences
across devices and locations.”

6. EXISTING
BUSINESS TOOLS
• Collaboration
platforms
• Content
management
solutions

7. NEW
TECHNOLOGIES
• Mobile devices
• Cloud computing
• Social enterprise
• Social intranets

8. THE GOAL
Apply these tools and strategies to
meet specific needs … without
overwhelming users.

9. THE CHALLENGE
Organizations are struggling to
combine these tools into a
cohesive user experience.

10. KEY TO SUCCESS
A holistic approach to
systems and concepts,
creating an effective
digital workplace.

11. RESULT
A powerful arsenal that:
• Drives productivity
• Improves collaboration
and engagement
• Retains best employees

12. BENEFITS
Of The Digital Workplace
Social enterprise tools facilitate:
• Real-time conversations
• Finding expertise within your
organization

13. BENEFITS
Of The Digital Workplace
Mobile access facilitates:
• Anywhere, anytime access
• Increased productivity

14. Free E-Book Download
TIPS FOR GETTING THE MOST OUT
OF THE TOOLS AVAILABLE SO YOU
CAN START ACCELERATING YOUR
PATH TO THE DIGITAL WORKPLACE.
Download Now

15. STEPS TO MASTERING
THE DIGITAL WORKPLACE7
TAKE THESE

16. GET YOUR BUSINESS READY
FOR SOCIAL
Step 1
There are several factors that go into the successful use of enterprise social
networking tools. The overarching one is having the right mindset and
strategy, which means using social enterprise tools where they make sense to
serve specific business purposes.

17. GET THE MOST FROM MOBILE
Step 2
Along with social networking, mobile has revolutionized and become an
integral part of the consumer digital experience. The best path to success
when considering and implementing an enterprise mobile solution is to start
with a specific need and work backward. Don’t fall into the trap of trying to
replicate an entire enterprise collaboration platform for a mobile device.

18. IMPROVE AND AUTOMATE
WORKFLOWS
Step 3
You may have what seems to be an overwhelming number of processes that
could use automation. How do you prioritize? To achieve success, start by
looking for ways to streamline or eliminate steps before trying to automate a
process. Make sure to focus automation around effort, cost and impact.
Where would automation have the greatest impact for the least cost?

19. MAKE IT EXTREMELY EASY FOR
USERS TO FIND INFORMATION
Step 4
The ability to find information via both searching and browsing are both
critical. Some users are searchers, some are browsers, and the digital
workplace has to accommodate both so they can access the content they
need to be productive. Auto-classification is a great solution for tagging and
reduces the risk of subjective tagging.

20. USE DESIGN TO IMPROVE
USER EXPERIENCE
Step 5
When thinking of branding, don’t just think of applying a color scheme and
adding a logo. Brand is everything that reflects the personality of your
organization. A good starting place would be to familiarize yourself with the
Gestalt principles. These are psychological principles that describe how users
perceive and organize visual and auditory data.

21. USE GOVERNANCE TO
IMPROVE THE COLLABORATION
Step 6
Having in place the policies, structures and processes to ensure that the
collaboration environment is sustainable and meeting the organization’s needs
can be the difference between a productive, thriving digital workplace and
one that’s bogged down in a morass of hard-to-find content and
overwhelmed systems.

22. DRIVE NEAR 100% USER
ADOPTION
Step 7
Don’t focus on training alone — focus on change management principles and
practices. Engage users throughout the process and identify potential
“evangelists” for new projects and initiatives. Develop a communication plan
as part of your implementation roadmap and give your employees positive
reasons for embracing change.

23. Get Started
A STEP-BY-STEP GUIDE WITH TIPS FOR
GETTING THE MOST OUT OF THE TOOLS
AVAILABLE SO YOU CAN START
ACCELERATING YOUR PATH TO THE DIGITAL
WORKPLACE.
Download Now
FOR OTHER RESOURCES TO IMPROVE ENTERPRISE COLLABORATION, VISIT
WWW.PORTALSOLUTIONS.NET OR CALL 240-406-9960.
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