This document provides an overview of Europeana Sounds' metadata ingestion plan and targets. It discusses the four main stages of aggregation: content selection, metadata preparation, metadata ingestion, and metadata curation. It outlines the targets for metadata sets to be ingested by certain milestones. Progress will be measured against targets in the Description of Work. The document provides guidance on metadata quality, rights, and using controlled vocabularies to enhance discovery.

1. e u r o p e a n a s o u n d s . e u
Metadata Ingestion Training
23-24 October 2014
NTUA, Athens
Metadata Ingestion Plan
Targets
Reporting progress
Andra Patterson
Metadata Manager, Europeana Sounds

2. e u r o p e a n a s o u n d s . e u
Metadata Ingestion Plan
Takes into account:
• 4 main stages of aggregation
• Needs of data providers for scheduling
• Info from Rights and metadata ingestion survey
• Info from emails, phone calls, etc.
• Targets from DoW
Flexible - may need to take into account:
• Changing needs of data providers during project
• Needs of Europeana Ingestion Team

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Aggregation – 4 main stages
Content
selection
Metadata
preparation
Metadata
ingestion
Metadata
curation

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Aggregation – Stage 1
Content
selection
Select the objects for which you will provide metadata to
Europeana Sounds
• According to selection guidelines in D1.1 Content Selection Policy
• According to figures in Table 0, DoW (part B, p.22-27)
Establish the correct rights statements for the objects
• Use Europeana Available Rights Statements

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Aggregation – Stage 2
Metadata
preparation
Prepare your metadata and export in .xml or .csv
• Check that mandatory elements are included or can be added
• Check that source metadata is well-formed
• Ensure that digital objects are accessible via links in metadata
• Ensure that objects that can be made available for re-use fit
criteria in Europeana Content Re-use Framework
• File quality; Rights

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Aggregation – Stage 3
Metadata
ingestion
Ingest your metadata records using MINT tool
• MINT
• Web-based tool
• Developed by NTUA
• Used to map, ingest and deliver metadata to Europeana
• Map metadata to schema defined in D1.4 EDM Profile for Sound

7. e u r o p e a n a s o u n d s . e u
Aggregation – Stage 4
Metadata
curation
Enrich your metadata records using MINT tool
• Normalise metadata
• Enrich metadata
• Add controlled vocabulary terms

8. e u r o p e a n a s o u n d s . e u
Targets
Table 0 Underlying Content (Part B, p.22-27) =
what we are contracted to achieve

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Targets
Progress measured against Performance
Monitoring Table (Part B, p.91)
“Available for re-use” Europeana definition:
PDM, CC0, CC-BY, CC-BY-SA

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Targets
Targets for each “metadata set”
Set 1: October 2014-January 2015 (Milestone 5)
Set 2: February 2015-January 2016 (no formal Milestone)
Set 3: February 2016-July 2016 (Milestone 6)
Milestones say: “Content and metadata ready for ingestion”

11. e u r o p e a n a s o u n d s . e u
Targets
0
100000
200000
300000
400000
500000
600000
700000
800000
Re-use subset
Audio-related
Audio
Chart showing required (minimum) metadata ingestion progress

12. e u r o p e a n a s o u n d s . e u
Reporting progress – what to count
• DoW requires us to count digital objects
– Digital objects must be counted the same way as in the DoW
• Audio objects
• Audio-related objects
• Objects “Freely available for re-use”
– These are a subset of the total, not additional items
• Also count metadata records
– Useful to compare what you have prepared for publication
with what is actually published on Europeana

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Each line
is a
metadata
record
Counting BL digitised sound
One metadata record usually represents one digital object

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No duplicates, please!
Keep track internally of what you have supplied
to Europeana already for this project and for
other Europeana projects – no duplicates!

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Each line
is a
metadata
record
Number of digital objects
counted for DoW Table 0
Counting BL digitised printed scores
One metadata record often represents many digital objects

16. e u r o p e a n a s o u n d s . e u
Reporting progress – how to record
• Record statistics in your Google or Excel spreadsheet
– See Europeana Sounds Manual for Data Providers section
3.3.3 for links to Google spreadsheets (will be active next
week!)
• Update your spreadsheet by 3rd Friday of each
month
• Targets
– are based on Table 0, Metadata Ingestion Survey, emails
– are distributed across the 3 metadata sets
– are the minimum required - feel free to do more!

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Sample Google spreadsheet showing targets for BL – edit the orange cells!

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Thank you for listening!

19. e u r o p e a n a s o u n d s . e u
Metadata Ingestion Training
23-24 October 2014
NTUA, Athens
Metadata Quality
Meaningful metadata
Rights
Controlled vocabularies
Andra Patterson
Metadata Manager, Europeana Sounds

20. e u r o p e a n a s o u n d s . e u
Metadata Quality
• The richer the metadata, the better for discovery by
users
• Europeana Sounds provides an opportunity for us to
enhance our metadata and check quality
• EDM mandatory elements ensure a minimum metadata
standard
• Metadata Quality Task Force (end 2013-mid 2014)
– Quality of metadata varies between institutions
– Need meaningful information in fields

21. e u r o p e a n a s o u n d s . e u
Metadata Quality – Main Issues
• To aid discovery, metadata needs to provide context to
the CHO
– Include a meaningful title and/or description
• Metadata needs to be understandable to
– Humans (e.g. rich descriptions, rights information)
– Machines (e.g. UTF-8 coding, xml-lang)
• Metadata needs to be standardised
– EDM-compliant
– Controlled vocabularies (edm:type, ebucore:hasGenre)

22. e u r o p e a n a s o u n d s . e u
Rights
• Establish the rights of your web resources
– May need to discuss with colleagues
– Use information & resources from WP3
• Important to use the most appropriate rights
statement for your web resources
– Tells users what they can or can’t do with an object
– Web resources of Public Domain CHOs should be labelled
as Public Domain – discuss any issues about this with
Andra Patterson or Lisette Kalshoven
Right!Getting

23. e u r o p e a n a s o u n d s . e u
Rights – Public Domain Works
• Europeana Public Domain Charter
– “Digitisation of Public Domain content does not create new rights over it”
• Europeana Sounds Consortium Agreement
– “… where possible … content which is in the Public Domain … will be made
available without any access restriction and will be labelled as being in the Public
Domain …”
• Some data providers may encounter issues with this, e.g.
– Commercial re-use considered inappropriate
• Academic, artistic, private OK; some commercial re-use considered inappropriate;
sponsorship funds provided according to this (ONB)
– Desire to refinance digitisation activities
• Government funding is basic – charging fees for high quality images contributes to
refinancing digitisation (ONB)
• However, non-profit institutions run risk of losing non-profit status by earning too
much from commercial users! (ONB)
– Legal
• Case law in UK is inconclusive so far (BL)

24. e u r o p e a n a s o u n d s . e u

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Rights - EDM
edm:ProvidedCHO dc:rights
– Name of rights holder of CHO, or more general rights information
edm:WebResource dc:rights
– Name of rights holder of a particular web resource, or more general rights information
edm:WebResource edm:rights (Strongly recommended)
– Formal rights statement for a particular web resource
– Overrides statement in ore:Aggregation edm:rights (see below)
– Choose from http://pro.europeana.eu/available-rights-statements
ore:Aggregation edm:rights (Mandatory)
– Formal rights statement for a particular web resource without edm:rights (see above)
– Formal rights statement for a group of web resources without their own edm:rights,
when these are attached to one CHO
– Choose with care from http://pro.europeana.eu/available-rights-statements

26. e u r o p e a n a s o u n d s . e u
What is this?
Danish pastry
Wieneråtta
Wienerbrød
Kopenhagener Plunder
Dänischer Plunder
Danish

27. e u r o p e a n a s o u n d s . e u
Vocabularies
• Enable users to search and navigate across different
metadata sets
• Important in Europeana Portal, where different data
providers use different vocabularies
• Bring together using linked data where possible
– LC Linked Data Service
– VIAF (Virtual International Authority File)
Controlled

28. e u r o p e a n a s o u n d s . e u
Controlled Vocabularies – Linked Data
VIAF Virtual International Authority File

29. e u r o p e a n a s o u n d s . e u
Controlled Vocabularies
• EDM vocabularies
– edm:rights
• http://pro.europeana.eu/available-rights-statements
– edm:type
• TEXT, VIDEO, SOUND, IMAGE, 3D
• Europeana Sounds new vocabularies
– dcterms:medium
• Europeana Carrier Types Vocabulary
– ebucore:hasGenre
• Europeana Music Genre/Form Vocabulary
• Europeana Non-Music Genre/Form Vocabulary
Shared,

30. e u r o p e a n a s o u n d s . e u
Europeana Vocabularies – Carrier Types
Europeana Carrier Types
Vocabulary
DISMARC
dmFormats
RDA Carrier
Types
dcterms:medium

31. e u r o p e a n a s o u n d s . e u
New Europeana Vocabularies – Genre/Form
Europeana Music Genre/Form
Vocabulary
Europeana Non-Music
(Generic) Genre/Form
Vocabulary
ebucore:hasGenre
DISMARC
dmGenre
DBpedia
D1.1 Content
Selection
Policy broad
categories
Freebase

32. e u r o p e a n a s o u n d s . e u
Broad Genre/Form Concepts (Mandatory)
Europeana Music Genre/Form
Vocabulary
Europeana Non-Music
(Generic) Genre/Form
Vocabulary
Broad Genre
(Mandatory)
• Music
• Spoken word
• Radio
• Environment
ebucore:hasGenre

33. e u r o p e a n a s o u n d s . e u
• Europeana Sounds Manual for Data Providers section 4.5
has links to recommended vocabularies
• Genre/Form
• Subjects
• Places
• Carrier types
• Digital formats
• Medium of performance
• Names
• Roles
• Works
More About Controlled Vocabularies

34. e u r o p e a n a s o u n d s . e u
Thank you for listening!
Image: Friends of Music
Society, Greece CC-BY-NC