The document discusses the library's management of various collections including print, electronic, institutional repository, archives, and digital collections. It summarizes the library's implementation of the Kuali Open Library Environment (OLE) system in a phased approach between 2014-2017 to replace its existing library management system and integrate various services. The implementation involved migrating data, adding functionality for acquisitions, cataloging, circulation including borrowing/renewing, and eventually notices/fines. Upgrades to newer OLE releases addressed issues and added more features.

1. Managing library
collections with friends,
favours and a spoonful of
sugar

2. SERVICES
Library Catalogue
Circulation – fines, reservations
Research Excellence Framework
Research Support –academics
School ID Cards
System:system processing
Data feeds into school public webpages
Library turnstiles – access control
2
Classic
Systems
Librarian
Classic
Information
Systems

3. CURRENT ENVIRONMENT
COLLECTIONS MANAGED
Print
Electronic
Institutional Repository
Archives & Special Collections
Digital Collections
Language Archive
3

4. 4
SOAS DIGITAL COLLECTIONS

5. SOAS DIGITAL COLLECTIONS
Over 25 thousand digital resources grouped into
thumbs for ease of access:
• the Land of Braj
• Old Kanembu Islamic Manuscripts
• Ukiyo-e Art
• Palm Leaf Manuscripts
Powered by SobekCM
5

6. 6
http://digital.soas.ac.uk/braj

7. http://digital.soas.ac.uk/okim 7

8. The Endangered Languages Documentation Programme
(ELDP) was founded in 2002 as part of the Hans Rausing
Endangered Language Project (HRELP) and renewed for a
further five years from 2015.
AIMS:
• to preserve and document endangered languages globally by
funding scholars worldwide to conduct field work
• to archive these documentary collections
• to make these resources freely available to researchers and
the participating communities --
http://www.eldp.net/en/our+projects/projects+list/
8
SOAS LANGUAGE ARCHIVE

9. ISIMJEEG ---Tanzania
https://elar.soas.ac.uk/Collection/MPI971096 9
Powered by VuFind
SOAS LANGUAGE ARCHIVE
Language
Archive
Technolog
y
http://elar.soas.ac.uk/
Services:
• Daily resource harvest
• Access management
• Requests for access
• Usage statistics
• Project pages

10. 10
SOAS LANGUAGE ARCHIVE

11. https://elar.soas.ac.uk/Collection/MPI127613
11
SOAS LANGUAGE ARCHIVE

12. 12https://elar.soas.ac.uk/Collection/MPI982753
SOAS LANGUAGE ARCHIVE

13. http://archives.soas.ac.uk/CalmView/
13
ARCHIVES & SPECIAL COLLECTIONS
http://archives.soas.ac.uk/CalmView/
Planned end-March 2017

14. 14
SOAS DIGITAL LIBRARY

15. KUALI OLE at BLMS
15

16. 16
• Based on the Kuali Enterprise Suite
• Well-structured system based around the Kuali Rice
middleware
• Evidence of support from Mellon Foundation
• Strong systems integration functions
• Strong governance via OLE foundation
• Compelling narrative about the “bottom up” design using
Library Subject Matter Experts
• Roadmap covers all existing functionality (ERM, KB+)
WHY KUALI OLE?

17. KUALI OLE at BLMS
17

19. 19
PHASED INSTALLATION
Process Set LIVE date Rationale & Challenges
Phase 1 - Cataloguing and
Acquisitions
December 2014
Bibliographic records migrated into production-ready server
Acquisitions and Subject Librarians as targeted group to
enrich existing records
Phase 2 - Basic
Circulation and Full
Cataloguing &
Acquisitions
April 2015 Circulation: Borrow, return, renew
Phase 3 - Reservations June 2015 Circulation: Holds and Recalls via OLE Client and vuFind
Phase 4 - Notices and
Fines
September 2015 Courtesy and Overdue Notices -
Fines triggered and paid via OLE Client only
Fully functional LMS March 2016

20. 20
SELF-SERVICE STATIONS
❖ Borrow
❖ Renew
❖ Return

21. 21
https://openlibraryenvironment.atlassian.net/OLE-7536
...the sugar

22. 22
REPEATED UPGRADES
Release version Set LIVE date Functions and Services
OLE 1.6.2 November 2015 Upgraded circulation processing
Customisation for Duke and Penn – partners
Outcome: The batch import doesn't work at all, so at present we cannot order
any new material, or do any overlays
OLE 2.0 May 2016 ERM- lite
End-of-year processing
Operational Reports
OLE 2.1 October 2016 Expanded circulations functionality
Configurable emails
OLE 3.0 February 2017 Full LOST item processing
Batch processing of Bibliographic data
TBC May 2017 sol-R upgrade
End-of-year processing

23. 23
John Robinson, 2015-08-28

24. Further reading
• 10 ways to contribute to an open source project without writing code
• https://opensource.com/life/13/10/ten-ways-open-source-projects
•
SOAS experience:
• http://www.ariadne.ac.uk/issue74/barron
• https://www.soas.ac.uk/news/newsitem101924.html
• ‘Open-source systems and shared services: the BLMS experience – A case
study’
--http://www.johnrobinson.org.uk/blog/wp-content/uploads/2016/10/2016-05-03
_BLMS-Study-Web-version.pdf
Other implementers:
• CHICAGO:
https://foss4lib.org/sites/default/files/inline/Kuali%20OLE%20at%20the%20Uni
versity%20of%20Chicago%20Lib%20-%20Frances%20McNamara,%20Stuart%2
0Miller,%20Tod%20Olson.pdf
• https://foss4lib.org/case-study/uchicago
24