The document summarizes Collections Trust and EC-funded Europeana Inside project. The project aimed to support the Digital Agenda for Europe by increasing the quantity, scope, and usability of data available to Europeana from European cultural institutions. It involved 26 participants from 10 countries who developed the Europeana Connection Kit, an open-source software toolbox, to simplify contributing data to Europeana and help overcome participation barriers. Over 30 months, the project added 960,000 records to Europeana through an iterative development and testing process.

2. Collections Trust and EC-funded Projects

3. EUROPEANA INSIDE
Creating the missing link

4. Mission
To support the Digital Agenda for Europe by
achieving a lasting transformation in the quantity,
scope and usability of the data available to
Europeana from European cultural institutions.

5. Network of Projects

6. Basics
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Best Practice Network (ICT-PSP program)
26 participants
10 countries
30 months (1 April 2012 – 30 September 2014)
960,000 records added to Europeana
6 work packages
Website: www.europeana-inside.eu

7. Countries
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United Kingdom
The Netherlands
Belgium
Greece
Germany
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Slovenia
Hungary
France
Sweden
Portugal

8. Partners
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Collections Trust, UK
Knowledge Integration Ltd, UK
Stiftung Preussischer Kulturbesitz, GE
zetcom, GE
Postscriptum Information Architecture, GR
Stichting Digitaal Erfgoed Nederland, NL
System Simulation Ltd, UK
Universiteit Leuven, BE
Szepmuveszeti Muzeum, HU
KE Software Ltd, UK
Koninklijke Musea voor Kunst en
Geschiedenis, BE
Petőfi Irodalmi Muzeum, HU
National Gallery-Alexandros Soutzos
Museum, GR
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iMinds, BE
Magyar Nemzeti Múzeum, HU
Stichting Europeana, NL
Adlib Information Systems, NL
Stiftelsen Länsmuseet
Västernorrland Slv, SW
Monguz Ltd, HU
Semantika, SI
Institut Royal des Sciences
Naturelles de Belgique, BE
Skinsoft, FR
Benaki Museum, GR
House of Images (Xantys Ltd), UK
Ecomuseu Municipial do Seixal, PT
Mobydoc, FR

9. Associate Partners
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British Museum, UK
ETHER, South Africa
Collections Information Technology (Cit), NL
Instituut Beeld & Geluid, NL
Gallery Systems, USA
Poznan Supercomputing and Networking Center, PL
Rijskdienst voor het Cultureel Erfgoed, NL
Orangeleaf Systems, UK
Digisam, SE
Axiell, UK
Museum of National Liberation Maribor, SI
Picturae, NL
Ministry of Culture of Republic of Croatia, HR
National Library of Latvia, LV
The Public Library “Vladislav Petković Dis”, RS
Božidar Jakac Art Museum, SI
17. AlliiertenMuseum, DE

10. Objectives
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To open up new digital cultural content for Europeana
To simplify significantly the process of contributing data to Europeana
To help overcome participation barriers by part-automating the
workflow and creating tools for the management of permissions and
licensing
To ensure that current and future generations of Collections and
Digital Asset Management Software are ‘Europeana-ready’
To support metadata enrichment in Data Provider systems

11. Europeana Connection Kit (ECK)
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A set of open-source software tools
Connects CMS to an aggregator
Simple and easy to use
Lowers participation barriers
Supports metadata enrichment

12. ECK is ....
Tool Box containing:
• Open Source Software
• User Manual
• Documentation
• Training

13. ECK – Overview

14. ECK – Requirements Analysis

15. ECK – Aggregation model
• LIDO export for museum partners
• MARC export for library partner
• Standard LIDO to EDM and MARC to EDM
mapping
• Use of aggregators: national, regional, dark
aggregator

16. ECK – Development: April 2012 – September 2014
1. Manage
4. Validate
2. Select
5. Supply
3. Prepare
6. Data Acceptance
Iteration 1
Iteration 1
Iteration 2
Iteration 2
Iteration 3
Iteration 3
Iteration 4
Iteration 4

17. ECK - Iterative development i1
Iteration 1: Manage and select .....
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April 2013, testing - June 2013
Test procedure, communication plan  Testing groups
Barriers
Results  Users' expectations
Actions
Iteration 1
Iteration 1

18. Europeana Inside – Testing groups
Testing Group 1
Testing Group 1
Knowledge
Knowledge
Integration
Integration
Collections Trust
Collections Trust
KE software
KE software
Xantys Limited
Xantys Limited
System Sim.
System Sim.
Testing Group 2
Testing Group 2
Zetcom
Zetcom
PostScriptum
PostScriptum
Benaki
Benaki
National Gallery
National Gallery
KMKG
KMKG
St. Pr.
St. Pr.
Kulturbesitz
Kulturbesitz
Testing Group 4
Testing Group 4
Testing Group 3/5
Testing Group 3/5
Monguz
Monguz
Semantika
Semantika
Petöfi
Petöfi
Szepmuveszeti
Szepmuveszeti
Magyar Nemzeti
Magyar Nemzeti
Adlib
Adlib
LIBIS
LIBIS
iMinds
iMinds
S.L. Västernorrland
S.L. Västernorrland
Mobydoc
Mobydoc
SKINsoft
SKINsoft
Município do Seixal
Município do Seixal
KADOC
KADOC
RBINS
RBINS
DEN
DEN

19. ECK - Iterative development i2
Iteration 2: Enhanced management, status and data publication …
September 2013, testing – October 2013
• Test group meetings
• Results …
• Marks the start of data aggregation and delivery to Europeana…
Technical Integration Report (October 2013)
• All partners report progress on integrating ECK functionality
• All CMS-side functions ‘complete’ or ‘under development’
• Good progress on integrating validation and transformation features
• Most ECK functions to be available to customers before end of project
• MARC export for library partner
• Standard LIDO to EDM and MARC to EDM mapping
• Use of aggregators: national, regional, dark aggregator
Iteration 1
Iteration 1
Iteration 2
Iteration 2

20. ECK - Iterative development i3 & i4
Iteration 3: Data re-ingestion and data push
• March 2014, testing - May 2014
Iteration 4: Production version!
• July 2014, final testing and bug fixing - August 2014
Iteration 1
Iteration 1
Iteration 2
Iteration 2
Iteration 3
Iteration 3
Iteration 4
Iteration 4

21. Impact – Creating the missing link
• Far-reaching and transformative
• Start of a partnership between CMS vendors
and cultural institutes
• Open up potential for more than 7000 other
cultural institutions to deliver data to Europeana
and other targets
• Open up this data to the outside world for
creative reuse

22. Vision of the future
The Europeana Inside outputs, and
particularly the Europeana Connection Kit,
will be adopted by every Collections
Management software supplier and their
museum, library and archive clients
throughout Europe to transform the
quantity, scope and accessibility of digital
cultural heritage for the public.

23. Forward plan – viability and sustainability
What will happen after the project…
The forward plan will focus on
•The future development potential of the ECK
•The maintenance of the Best Practice Network
•The promotion and advocacy of the Europeana
Inside outputs to new partners

24. Join Us
www.twitter.com/EuropeanaInside
www.facebook.com/EuropeanaInside
Subscribe to our Newsletter:
www.europeana-inside.eu/newsletter
Become an Associate Partner:
www.europeana-inside.eu/partners/

25. Further Information
Website: www.europeana-inside.eu
Gordon McKenna:
gordon@collectionstrust.org.uk