Managed metadata in SharePoint 2010 allows organizations to centrally manage taxonomies and content types across sites and farms. Key features include content type syndication, term stores to organize hierarchical term sets, and managed metadata columns to tag content with predefined terms. Metadata is critical for improving content discoverability through refined searches. While powerful, the managed metadata system has some limitations around security, extensibility, and client support that require consideration during design and governance.
SharePoint 2010 Managed Metadata, presented by Nick Hobbs at Capgemini UK, 2nd May 2012.
Please note, the presentation included a live demo showing how to use Managed Metadata via the UI. This obviously cannot be included in the slides.
These are the topics discussed:
- What is Managed Metadata?
- Why use it?
- How can I use Managed Metadata via the UI?
- How does it work behind-the-scenes?
- How can I use it programmatically?
- What problems and limitations are there?
Playing Tag: Managed Metadata and Taxonomies in SharePoint 2010Henry Ong
This slide deck was presented by Henry Ong at SharePoint Saturday Los Angeles on April 14, 2012. The original content was contributed by Chris McNulty, Strategic Product Manager for Quest Software. There are notes in many of the slides so you may want to download this presentation to get all the content.
SharePoint 2010 Managed Metadata, presented by Nick Hobbs at Capgemini UK, 2nd May 2012.
Please note, the presentation included a live demo showing how to use Managed Metadata via the UI. This obviously cannot be included in the slides.
These are the topics discussed:
- What is Managed Metadata?
- Why use it?
- How can I use Managed Metadata via the UI?
- How does it work behind-the-scenes?
- How can I use it programmatically?
- What problems and limitations are there?
Playing Tag: Managed Metadata and Taxonomies in SharePoint 2010Henry Ong
This slide deck was presented by Henry Ong at SharePoint Saturday Los Angeles on April 14, 2012. The original content was contributed by Chris McNulty, Strategic Product Manager for Quest Software. There are notes in many of the slides so you may want to download this presentation to get all the content.
Managed metadata is a hierarchical collection of centrally managed terms that you can define, and then use as attributes for items in SharePoint Server 2013.
a brief overview and introduction to metadata from how it is used on the web (including seo and tagging) to its use in Flickr and library catalogs by robin fay, georgiawebgurl@gmail.com.
Moving mountains with Sharepoint - Document Management with SharePoint 2013Oliver Wirkus
This presentation shows how to implement a Document Management System to an existing SharePoint Intranet, Best practices on how to start that kind of projects and on Document Management with SharePoint
The importance of capturing metadata has been a topic of many webinars, teleconferences, and white papers over the last several years. There’s has also been an increasing emphasis on “building metadata repositories”.
Drilling Down to the Challenges of SharePoint Taxonomy ImplementationTSoholt
Webinar presented by Marjorie M.K. Hlava of Access Innovations, Inc. and Joe Shepley of Doculabs on August 10, 2011 for the American Society of Information Science & Technology.
Looking Under the Hood -- Australia SharePoint ConferenceChristian Buckley
"Looking Under the Hood: How Your Metadata Strategy Impacts Everything You Do" was presented on 3/9/2011 at the Australia SharePoint Conference in Sydney.
DITA, Semantics, Content Management, Dynamic Documents, and Linked Data – A M...Paul Wlodarczyk
DITA was conceived as a model for improving reuse through topic-oriented modularization of content. Instead of creating new content or copying and pasting information which may or may not be current and authoritative, organizations manage a repository of content assets – or DITA topics – that can be centrally managed, maintained and reused across the enterprise. This helps to accelerate the creation and maintenance of documents and other deliverables and to ensure the quality and consistency of the content organizations publish. But the next frontier of DITA adoption is leveraging semantic technologies—taxonomies, ontologies and text analytics—to automate the delivery of targeted content. For example, a service incident from a customer is automatically matched with the appropriate response, which is authored and managed as a DITA topic. Learn how organizations can leverage DITA, semantics, content management, dynamic documents, and linked data to fully utilize the value of their information.
This presentation was given by Marianne van Wanrooij of Connected Solutions as part of the Sparked Toolkit Session: SharePoint Nightmares.
It discusses her SharePoint Nightmare and her solution.
Managed metadata is a hierarchical collection of centrally managed terms that you can define, and then use as attributes for items in SharePoint Server 2013.
a brief overview and introduction to metadata from how it is used on the web (including seo and tagging) to its use in Flickr and library catalogs by robin fay, georgiawebgurl@gmail.com.
Moving mountains with Sharepoint - Document Management with SharePoint 2013Oliver Wirkus
This presentation shows how to implement a Document Management System to an existing SharePoint Intranet, Best practices on how to start that kind of projects and on Document Management with SharePoint
The importance of capturing metadata has been a topic of many webinars, teleconferences, and white papers over the last several years. There’s has also been an increasing emphasis on “building metadata repositories”.
Drilling Down to the Challenges of SharePoint Taxonomy ImplementationTSoholt
Webinar presented by Marjorie M.K. Hlava of Access Innovations, Inc. and Joe Shepley of Doculabs on August 10, 2011 for the American Society of Information Science & Technology.
Looking Under the Hood -- Australia SharePoint ConferenceChristian Buckley
"Looking Under the Hood: How Your Metadata Strategy Impacts Everything You Do" was presented on 3/9/2011 at the Australia SharePoint Conference in Sydney.
DITA, Semantics, Content Management, Dynamic Documents, and Linked Data – A M...Paul Wlodarczyk
DITA was conceived as a model for improving reuse through topic-oriented modularization of content. Instead of creating new content or copying and pasting information which may or may not be current and authoritative, organizations manage a repository of content assets – or DITA topics – that can be centrally managed, maintained and reused across the enterprise. This helps to accelerate the creation and maintenance of documents and other deliverables and to ensure the quality and consistency of the content organizations publish. But the next frontier of DITA adoption is leveraging semantic technologies—taxonomies, ontologies and text analytics—to automate the delivery of targeted content. For example, a service incident from a customer is automatically matched with the appropriate response, which is authored and managed as a DITA topic. Learn how organizations can leverage DITA, semantics, content management, dynamic documents, and linked data to fully utilize the value of their information.
This presentation was given by Marianne van Wanrooij of Connected Solutions as part of the Sparked Toolkit Session: SharePoint Nightmares.
It discusses her SharePoint Nightmare and her solution.
Why BFSI Company Should Partner With eTailing India?eTailing India
Expand your business at India's Flagship eCommerce, Retail
& Mobile Conference & Exhibition
• Network with 3000+ qualified eCommerce & retail business
leaders
• Increase your productivity and ROI by meeting the decision
makers
• Maximize your brand exposure using our platform
• Build your sales funnel with effective leads
80% of the attendees report finding new solution providers
is The reason to attend eTailing India
The challenges:-
Deep insights needs special BI efforts
Frontline managers cannot relate insight to source data.
BI tools expect users to have specialist IT knowledge.
Without BI process there is limited or no insight.
Data to Insight given by IT/Management…
Rallying Support for a Common Cause: Drive Action and Inspire Change. A look at how strategic donor communications and nonprofit marketing can inspire audiences to take meaningful action and generate ROI.
Digital payments and wallets companies rejoice narendra modi's historic decisioneTailing India
Narendra Modi's announcement to curb black money by making Rs 500 and Rs 1000 notes illegal overnight has caused the digital payments industry to jump up with joy. The elated group which has been forever engaged in a tough fight with cash in their efforts to promote digital transactions sees this as a big boost to their opportunities.
Former tcs chief's resignation from government posts sparks buzzeTailing India
Former TCS chief S Ramadorai, a key official driving the government's ambitious skill development agenda, has resigned from the posts of chairman of National Skill Development Agency (NSDA) and National Skill Development Corporation (NSDC).
The Role of Taxonomy and Ontology in Semantic Layers - Heather Hedden.pdfEnterprise Knowledge
Heather Hedden, Senior Consultant at Enterprise Knowledge, presented “The Role of Taxonomy and Ontology in Semantic Layers” at a webinar hosted by Progress Semaphore on April 16, 2024.
Taxonomies at their core enable effective tagging and retrieval of content, and combined with ontologies they extend to the management and understanding of related data. There are even greater benefits of taxonomies and ontologies to enhance your enterprise information architecture when applying them to a semantic layer. A survey by DBP-Institute found that enterprises using a semantic layer see their business outcomes improve by four times, while reducing their data and analytics costs. Extending taxonomies to a semantic layer can be a game-changing solution, allowing you to connect information silos, alleviate knowledge gaps, and derive new insights.
Hedden, who specializes in taxonomy design and implementation, presented how the value of taxonomies shouldn’t reside in silos but be integrated with ontologies into a semantic layer.
Learn about:
- The essence and purpose of taxonomies and ontologies in information and knowledge management;
- Advantages of semantic layers leveraging organizational taxonomies; and
- Components and approaches to creating a semantic layer, including the integration of taxonomies and ontologies
Organizations are slowly waking up to the enormous value that enterprise social knowledge networking can unlock. With the new Microsoft SharePoint Server 2010 now Collaborative Knowledge Management (CKM) becomes an approach to enabling organizational intelligence in the enterprise. Taxonomy is the key: Managed Metadata can drive navigation, discovery, relation, and re-usability of content. Managed Metadata provides a common vocabulary and can connect people to social networks. While Microsoft has provided a state of the art API-based backend solution for taxonomy management and search, the Knowledge Management Suite for Microsoft SharePoint 2010 is focused on term life-cycle management, content tagging, knowledge browsing, navigation and content discovery.
[AIIM17] Data Categorization You Can Live With - Monica Crocker AIIM International
Everyone has an opinion about how to categorize data: information security, records managers, compliance, privacy, business owners. In this session you will learn why information classification is important, how to build a classification scheme that supports all use cases, and how to maintain it over the life of the system. A particular focus will be on the potential benefits of using “big buckets” to make this effort more manageable.
Learn about the current state of Information Management in AIIM’s latest report: http://info.aiim.org/2017-state-of-information-management
SharePoint Connections Coast to Coast Overview of Enterprise Content ManagementIvan Sanders
This session walks you through some of the enterprise content management features in SharePoint 2010 such as metadata management, document sets, records management, search, and more. The demos will include declarative and programmatic creation of document sets and document ids, records management routing, and search
SharePoint Knowledge Management Suite by Layer2Frank Daske
Organizations are slowly waking up to the enormous value that enterprise social knowledge networking can unlock. With the Microsoft SharePoint Server 2010 and 2013 Collaborative Knowledge Management (CKM) becomes an approach to enable organizational intelligence in the enterprise. Taxonomy is the key: Managed Metadata can drive navigation, discovery and search, relation, and re-usability of content. Managed Metadata provides a common vocabulary for corporate language and can connect people to social networks.
While Microsoft has provided a state of the art API-based backend solution for knowledge management and search with SharePoint, the Layer2 Knowledge Management Suite for SharePoint is focused on term set life-cycle management, content classification, knowledge browsing, navigation and search-driven content discovery.
Overview of how to improve records management and findability using SharePoint 2010, EMM, Term Store and Content Types and ConceptClassifier for SharePoint.
SharePoint 2010 Knowledge Management Suite: Auto Tagging & Tag NavigationLayer2
The Knowledge Management Suite for Microsoft SharePoint 2010 encourage knowledge workers to take advantage of the new SharePoint 2010 Managed Metadata and Social Networking features by making it as easy as possible to tag content and use tags for knowledge browsing, navigation, content discovery and search.
This is a high-level summary of three important ways to help people find information. The slides were presented at Vera Rhoades' information architecture class at the University of Maryland.
Software Delivery At the Speed of AI: Inflectra Invests In AI-Powered QualityInflectra
In this insightful webinar, Inflectra explores how artificial intelligence (AI) is transforming software development and testing. Discover how AI-powered tools are revolutionizing every stage of the software development lifecycle (SDLC), from design and prototyping to testing, deployment, and monitoring.
Learn about:
• The Future of Testing: How AI is shifting testing towards verification, analysis, and higher-level skills, while reducing repetitive tasks.
• Test Automation: How AI-powered test case generation, optimization, and self-healing tests are making testing more efficient and effective.
• Visual Testing: Explore the emerging capabilities of AI in visual testing and how it's set to revolutionize UI verification.
• Inflectra's AI Solutions: See demonstrations of Inflectra's cutting-edge AI tools like the ChatGPT plugin and Azure Open AI platform, designed to streamline your testing process.
Whether you're a developer, tester, or QA professional, this webinar will give you valuable insights into how AI is shaping the future of software delivery.
UiPath Test Automation using UiPath Test Suite series, part 4DianaGray10
Welcome to UiPath Test Automation using UiPath Test Suite series part 4. In this session, we will cover Test Manager overview along with SAP heatmap.
The UiPath Test Manager overview with SAP heatmap webinar offers a concise yet comprehensive exploration of the role of a Test Manager within SAP environments, coupled with the utilization of heatmaps for effective testing strategies.
Participants will gain insights into the responsibilities, challenges, and best practices associated with test management in SAP projects. Additionally, the webinar delves into the significance of heatmaps as a visual aid for identifying testing priorities, areas of risk, and resource allocation within SAP landscapes. Through this session, attendees can expect to enhance their understanding of test management principles while learning practical approaches to optimize testing processes in SAP environments using heatmap visualization techniques
What will you get from this session?
1. Insights into SAP testing best practices
2. Heatmap utilization for testing
3. Optimization of testing processes
4. Demo
Topics covered:
Execution from the test manager
Orchestrator execution result
Defect reporting
SAP heatmap example with demo
Speaker:
Deepak Rai, Automation Practice Lead, Boundaryless Group and UiPath MVP
Epistemic Interaction - tuning interfaces to provide information for AI supportAlan Dix
Paper presented at SYNERGY workshop at AVI 2024, Genoa, Italy. 3rd June 2024
https://alandix.com/academic/papers/synergy2024-epistemic/
As machine learning integrates deeper into human-computer interactions, the concept of epistemic interaction emerges, aiming to refine these interactions to enhance system adaptability. This approach encourages minor, intentional adjustments in user behaviour to enrich the data available for system learning. This paper introduces epistemic interaction within the context of human-system communication, illustrating how deliberate interaction design can improve system understanding and adaptation. Through concrete examples, we demonstrate the potential of epistemic interaction to significantly advance human-computer interaction by leveraging intuitive human communication strategies to inform system design and functionality, offering a novel pathway for enriching user-system engagements.
DevOps and Testing slides at DASA ConnectKari Kakkonen
My and Rik Marselis slides at 30.5.2024 DASA Connect conference. We discuss about what is testing, then what is agile testing and finally what is Testing in DevOps. Finally we had lovely workshop with the participants trying to find out different ways to think about quality and testing in different parts of the DevOps infinity loop.
Neuro-symbolic is not enough, we need neuro-*semantic*Frank van Harmelen
Neuro-symbolic (NeSy) AI is on the rise. However, simply machine learning on just any symbolic structure is not sufficient to really harvest the gains of NeSy. These will only be gained when the symbolic structures have an actual semantics. I give an operational definition of semantics as “predictable inference”.
All of this illustrated with link prediction over knowledge graphs, but the argument is general.
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...UiPathCommunity
💥 Speed, accuracy, and scaling – discover the superpowers of GenAI in action with UiPath Document Understanding and Communications Mining™:
See how to accelerate model training and optimize model performance with active learning
Learn about the latest enhancements to out-of-the-box document processing – with little to no training required
Get an exclusive demo of the new family of UiPath LLMs – GenAI models specialized for processing different types of documents and messages
This is a hands-on session specifically designed for automation developers and AI enthusiasts seeking to enhance their knowledge in leveraging the latest intelligent document processing capabilities offered by UiPath.
Speakers:
👨🏫 Andras Palfi, Senior Product Manager, UiPath
👩🏫 Lenka Dulovicova, Product Program Manager, UiPath
Smart TV Buyer Insights Survey 2024 by 91mobiles.pdf91mobiles
91mobiles recently conducted a Smart TV Buyer Insights Survey in which we asked over 3,000 respondents about the TV they own, aspects they look at on a new TV, and their TV buying preferences.
Transcript: Selling digital books in 2024: Insights from industry leaders - T...BookNet Canada
The publishing industry has been selling digital audiobooks and ebooks for over a decade and has found its groove. What’s changed? What has stayed the same? Where do we go from here? Join a group of leading sales peers from across the industry for a conversation about the lessons learned since the popularization of digital books, best practices, digital book supply chain management, and more.
Link to video recording: https://bnctechforum.ca/sessions/selling-digital-books-in-2024-insights-from-industry-leaders/
Presented by BookNet Canada on May 28, 2024, with support from the Department of Canadian Heritage.
JMeter webinar - integration with InfluxDB and GrafanaRTTS
Watch this recorded webinar about real-time monitoring of application performance. See how to integrate Apache JMeter, the open-source leader in performance testing, with InfluxDB, the open-source time-series database, and Grafana, the open-source analytics and visualization application.
In this webinar, we will review the benefits of leveraging InfluxDB and Grafana when executing load tests and demonstrate how these tools are used to visualize performance metrics.
Length: 30 minutes
Session Overview
-------------------------------------------
During this webinar, we will cover the following topics while demonstrating the integrations of JMeter, InfluxDB and Grafana:
- What out-of-the-box solutions are available for real-time monitoring JMeter tests?
- What are the benefits of integrating InfluxDB and Grafana into the load testing stack?
- Which features are provided by Grafana?
- Demonstration of InfluxDB and Grafana using a practice web application
To view the webinar recording, go to:
https://www.rttsweb.com/jmeter-integration-webinar
GraphRAG is All You need? LLM & Knowledge GraphGuy Korland
Guy Korland, CEO and Co-founder of FalkorDB, will review two articles on the integration of language models with knowledge graphs.
1. Unifying Large Language Models and Knowledge Graphs: A Roadmap.
https://arxiv.org/abs/2306.08302
2. Microsoft Research's GraphRAG paper and a review paper on various uses of knowledge graphs:
https://www.microsoft.com/en-us/research/blog/graphrag-unlocking-llm-discovery-on-narrative-private-data/
The Art of the Pitch: WordPress Relationships and SalesLaura Byrne
Clients don’t know what they don’t know. What web solutions are right for them? How does WordPress come into the picture? How do you make sure you understand scope and timeline? What do you do if sometime changes?
All these questions and more will be explored as we talk about matching clients’ needs with what your agency offers without pulling teeth or pulling your hair out. Practical tips, and strategies for successful relationship building that leads to closing the deal.
2. What is Metadata & Tagging?
• In practical usage, it means data about data
• For SharePoint, it usually means data that describes or
classifies other data (lists) or documents (libraries)
Tagging
• Applying metadata to an item
3. Managed metadata features
Content Type Syndication/Publishing – Publishing
content types across multiple sites, site
collections, web application and/or farms.
Content Type – A reusable collection of settings
and rules applied to a certain category of
content in SharePoint.
Content Type Hub – A site collection which
operates as a central source to share content
types across the enterprise
Taxonomies
The creation and management of centrally
managed terms that can be used as attributes
for items in SharePoint sites
5. Some definitions…
Managed Enterprise
Term Term Store Term Set
Terms Keywords
•Individual item •A database •The “second • Typically pre- • Single, non-
within a term that houses level” of a defined and hierarchical
set taxonomies taxonomy. organized into term set
•(a/k/a “tag”) Logical a hierarchical within the
grouping of term set by a Term Store
An element of related terms. Term Store Management
the defined Administrator Tool called
taxonomy the Keywords
set
6. Term Set, Terms & Group
Group : Logical groupings of Term Set
Term Sets (Security Boundaries) (A group of related terms)
• Local
• Global
• Open
• Close
7. Managed Metadata Column
A new column type
that can be added to
lists or libraries so
that site users or
content owners can
select values from a
specific term set of
managed terms and
apply them to content.
8. Enterprise Keywords
• Enterprise Keywords column
• The Enterprise Keywords column
is a column that you can add to
content types, lists, or libraries
to enable users to tag items with
words or phrases that they
choose.
9. Social Tagging
Social tags. A social tag is
composed of pointers to three
types of information:
• A user identity
• An item URL
• A term
• Tags are aggregated to each
user‟s profile page
• Tags have profile pages
• Tags can be “followed” just like
people in SharePoint social
nets
13. Import Taxonomy
• Importing taxonomies into the MMS is supported by using a comma-
delimited file format (.csv file). This file format has a specific structure
that defines a term set and the hierarchy of contained terms.
16. Benefits
• Consistent use of metadata
• Improved content discoverability/Search
Tags are automatically crawled properties
All tags and terms are available as left hand
“refinements
• Flexibility
17. Design Considerations
• Open vs. closed term sets
• Tag security
• Dynamic external tags
• Content types & Site columns - practical guidance
• Programmability & Customization
18. It‟s good to know!
• There is also no capability to manage associative relationships in SharePoint – only hierarchal
• No granular security on tag definitions or tags as applied
• No meta-metadata
• You can define products and group them hierarchically, but you can‟t add a list price and then navigate or refine to find
content by price
• Can‟t tag a tag, can‟t rate a tag, can‟t “like” a tag
• Can‟t organize “personal” tags
• Client application support limitations
• SharePoint Workspace 2010 can read but not write MMS tags
• InfoPath browser client can‟t read or write MMS tags
• No Support in Office 2007/2003
• Cannot Edit Managed Metadata values in Datasheet Mode
• Limitations in Views: cannot use the „Begins With‟ or „Contains‟ operators for filters in views.
• Extra care required in SharePoint Designer Workflows: you cannot simply plug in the name of the term
that you want to use by need to use GUID of the term.
• Cannot be used in calculated fields
• Maximum of 250 terms selected per Managed Metadata Column
• Cannot add a Managed Metadata Column through SharePoint Designer
19. Plan your Metadata : Options!
If you want to let users help develop your
taxonomy, then you can simply have users
add keywords to items, and then organize
these into term sets as necessary. If your organization wants to use
managed term sets to implement
formal pre-defined taxonomies, then
key stakeholders with a vested interest
in the structure of the taxonomy need
to collaborate to plan and develop the
term sets and terms to be used
After the key stakeholders in the
organization agree upon the required term
sets, you can use the Term Store
Management Tool to import or create your
term sets and to manage and maintain the
term sets as users begin working with the
metadata
20. Drive adoption
Start small. Do NOT put everything in a term set.
Introduce keywords to users who understand the benefits
Use default tags in context.
External data. Use BCS if tag definitions are outside SharePoint
Understand the security model and don‟t put “secret” terms in a term store.
Extend administrative access for nontraditional administrators (e.g. corporate staff)
Watch usage patterns for keywords and search. Unused typos in a keyword field (e.g.
“holidya list”) can be deleted, and new project names can be promoted!
Synonyms! Synonyms! Synonyms!
Taxonomy does NOT belong to IT…
Open folksonomies and closed taxonomies is a good practice…best?
Watch trends in casual social tags and evaluate “promotion” to formal taxonomy
The new managed metadata features in SharePoint Server 2010 are enabled by a new Managed Metadata Service application that provides support for two key things:Content Type Publishing The sharing of content types across site collections and Web applications. TaxonomiesThe creation and management of hierarchical collections of centrally managed terms (called term sets) that can be used as attributes for items in SharePoint sites. These term sets can be shared across site collections and Web applications. Term sets can be created and managed through a feature called the Term Store Management Tool.
TaxonomyA taxonomy is a hierarchical classification of words, labels, or terms that are organized into groups based on similarities. A taxonomy may be defined and centrally managed by one or more individuals. The International Standard Industrial Classification (ISIC), which was developed by the United Nations, is a famous example of an industrial taxonomy that is used to classify economic data. Taxonomies are useful because they provide a logical, hierarchical structure of metadata that can be used to classify information consistently.FolksonomyA folksonomy is the classification that results when Web site users collaboratively apply words, labels, or terms to content on a site. If you have ever seen a tag cloud on a Web site, then you have seen a visualization of a folksonomy. The figure below shows a Tag Cloud Web Part on a SharePoint site. A folksonomy-based approach to metadata can be useful because it taps the knowledge and expertise of site users and content creators and it enables content classification to evolve with the users’ changing business needs and interests.
A term is an individual item within a term set, and it is a specific word or phrase that can be associated with an item on a SharePoint Server 2010 site.A term has a unique ID and it can have many different Managed termsManaged terms are typically pre-defined and organized into a hierarchical term set by a Term Store Administrator or another person with permissions to work with managed metadata. Enterprise keywordsAn enterprise keyword is a word or phrase that is added to items on a SharePoint site. Enterprise keywords are organized into a single, non-hierarchical term set within the Term Store Management Tool called the Keywords set. Because users can typically add any word or phrase to an item as a keyword, enterprise keywords can be used for folksonomy-style tagging. Term store administrators, or other individuals with permission to manage metadata, can opt to move keywords out of the Keywords term set and into a specific managed term set, at which point the keywords will become available within the context of a specific term set. Term store administrators can also opt to make the Keywords set closed, so that users cannot submit new keywords and are restricted to the use of existing keywords.text labels (synonyms). If you are working on a multi-lingual site, it can also have labels in different languages.
A Term set is a group of related terms. Depending on where a term set is created, its scope can be local or global:Local Term Sets are created within the context of a site collection, and are available for use (and visible) only to users of that site collection. For example, if you add a managed metadata column to a list or library and create a new term set for this column, then the term set is local to the site collection that contains this list or library. Global term sets are available for use across all sites that subscribe to a specific Managed Metadata Service application.Term sets can be configured to be closed, which means that users cannot add new terms to them when they are entering a value for a column that is mapped to the term set. Or they can be configured to be open, which means that users can add new terms to the term set when they are updating the value for a column that is mapped to the term set.
Managed Metadata column A Managed Metadata column can be configured to map to an existing term set, or you can create a new term set specifically for the column. If you create a new term set specifically for a Managed Metadata column, that term set will be a local term set that is available only for use within the site collection where it was created.
Enterprise Keywords column It is a multi-value column by default. When users type a word or phrase into the column, they are presented with type-ahead suggestions, which may include items from both managed term sets and the Keywords term set. Users can select an existing value, or enter something new (if the Keywords term set has been configured to be open to user additions).
Tagging In its most generic sense, tagging can refer simply to the act of applying metadata to an item, whether it’s managed metadata or a social tag. In this article, the verb “tag” is used in this sense, and it is not restricted to social tags.Social tags are words or phrases that site users can apply to content on a SharePoint site to help them categorize information in ways that are meaningful to them. Social tags can also be applied to URLs outside of a SharePoint site. Social tags support folksonomy-based taggingThese pointers are stored in the Social Tagging Store that is part of the User Profile Service application. Technically, social tags are not part of the managed metadata features in SharePoint Server 2010, but they do connect to the managed metadata features in a couple of important ways that help support the consistent use of metadata across an organization.The term portion of a social tag points to a term in the Keywords set of the Term Store for one of the Managed Metadata Service applications to which a site is connected. Social tagging is useful because it enables site users to improve the discoverability of content and information on a site.
If the social tagging feature has been enabled, you can tag content on a SharePoint site that you find meaningful or interesting. To tag a page, you can use the tag icon that displays at the top of the page.To tag documents or list items, you can use the tag command that displays on the Library or List tab of the ribbon.When you start typing the tag or tags you want to apply, you can select from existing keywords or managed terms, or you can add new keywords, if the Keywords term set is open.You also have the option of tagging content on external sites, such as other intranet or internet sites, by adding the SharePoint Tags and Notes Tool to your browser
Centralized enterprise repository for tag hierarchies and keywordsPublish and subscribe model for distributed content types
You can view a sample import file by selecting View a Sample Import File in the Term Store Management Tool
To work in the Term Store Management Tool, you must be a Farm Administrator, a Term Store Administrator, or someone who has been designated as a Group Manager or Contributor for term setsIf you are a Term Store Administrator, you can create or delete groups within a Managed Metadata Service application.If you are a Term Store Administrator or a Group Manager you can create, import, or delete term sets within a group. Term set contributors can create new term sets.Term sets can be copied, relocated, and reused from existing termsTerms can be copied, reused, merged, deprecated, etc.Keywords (folksonomy) can be moved into a managed term set or deleted
If you are a Term Store Administrator, a Group Manager, or a term set Contributor, you can create or reuse terms within a term set, as well as copy, move, or delete a selected term set.If you are a Term Store Administrator, a Group Manager, or a term set Contributor, you can create copy, reuse, merge, deprecate, move, or delete individual terms within a term set.
Consistent use of metadataWith term sets and managed terms you can establish control over the types of terms that are available to be added to content, and you can control who has the ability to add new terms. You can also limit the use of enterprise keywords to a specific list of keywords by configuring the Keywords term set as closed. When the same terms are used consistently across sites, it is easier to build robust processes or solutions that rely on metadata. Additionally, the user experience for working with metadata on sites, in lists and libraries, as well as in the Office client programs makes it easy for site users to apply consistent metadata to their content.Improved content discoverabilityWhen the content across sites in an organization has consistent metadata, it is easier to find and access business information and data by using search. New search features, such as the refinement panel, which displays on the left-hand side of the search results page, enable users to filter search results based on metadata.FlexibilityYou can update a term set easily in the Term Store Management tool, and new or updated terms will automatically become available for use wherever a Managed Metadata column associated with that term set is available. If you merge multiple terms into one term, content that is tagged with these terms is automatically updated to reflect this change. You can specify multiple synonyms (or labels) for individual terms. If your site is multi-lingual, you can also specify multilingual labels for individual terms.
Advisable tokeep the term store closed and provide contact information for someone to suggest a term addition
SharePoint Server 2010 supports both extremes there are taxonomies, which are formal, centrally-managed, hierarchical groups of terms through managed terms and term sets. At the other end of this range, there are folksonomies, which are the collaborative classifications that result when individuals apply tags freely to content or there is support for enterprise keywords and social tagging, both of which enable site users to tag content with keywords of their choosing.