The document provides an overview of the State Library of New South Wales' collection services, including its collection development policy and management cycle. The policy focuses on documenting life in NSW through legal deposit, government publications, and other significant Australian and overseas material. Key aspects of the collection include over 1 million catalogued items, expanding digital collections, and projects to digitize manuscripts, photographs, newspapers and more. The library aims to make its collections widely accessible while ensuring long-term preservation through onsite storage facilities and a new offsite repository.

1. Introducing Collection Services

2. Collection Management Cycle
Organisational goals, client needs
Collection Development Policy (CDP)
Evaluation
Selection
Storage & Access
Acquisition
Description

3. CDP
- Selection – Acquisition – Description – Storage & Access - Evaluation
Main Focus
– Documenting life in NSW
in published and unpublished
formats
– LEGAL DEPOSIT (material
published in NSW)
– NSW GOVERNMENT
material
– Material of significance for
AUSTRALIA
Photo: http://bigother.com/2011/12/31/a-year-of-reading/too-many-books/
Viewed 23 January 2013 10:35 am
Introducing Collection Services

4. CDP
- Selection – Acquisition – Description – Storage & Access - Evaluation
Other collecting areas
Other policy information
– NSW PUBLISHED
MATERIAL 2nd copy for
lending (e-preferred) *
– ORIGINAL MATERIALS
details about collecting scope
– OVERSEAS
reference/research material
(e-preferred) *
– MULTICULTURAL,
DISABILITY support etc. *
* Material in this
category is available
for loan to Public
Libraries
Introducing Collection Services
– DIGITAL collecting is
increasing
– EPHEMERA is selectively
collected
– RETROSPECTIVE material
about NSW or Australia is
actively acquired

5. CDP –
Selection
– Acquisition – Description – Storage & Access - Evaluation
Selection Focus
– NSW material is collected
across ALL subject areas
– Australian material of
NATIONAL INTEREST is
selected
– Overseas material ABOUT
NSW or AUSTRALIA is
extensively collected
Photo: http://whatson.cityofsydney.nsw.gov.au/events/11836-smsa-library-book-sale /
Viewed 23 January 2013 10:58 am
Introducing Collection Services

6. CDP –
Selection
– Acquisition – Description – Storage & Access - Evaluation
Overseas Material
Additional Focus
Limited Focus
– REFERENCE material *
– MULTICULTURAL and
DISABILITY material is
selected in consultation with
Public Libraries *
– Non-NSW SELFPUBLISHED is rarely
selected
– RESEARCH material as a
representative of world
publishing output *
– LIMITED AWARD
WINNING FICTION to place
Australian fiction in context *
– UN, EC, ASIA
DEVELOPMENT BANK
deposit Library
* Material in this
category is available
for loan to Public
Libraries
Introducing Collection Services
– ANTARCTICA, the BOOK,
CERVANTES and
SHAKESPEARE are the
Library’s special focus areas
– Non-NSW FAMILY
HISTORY is rarely selected
– HAND-HELD media is
generally not selected (e.g.
USB)
– RECREATIONAL reading
is out of scope

7. CDP - Selection –
Acquisition
– Description – Storage & Access - Evaluation
Mitchell Library 2011-2012
Acquisitions
Acquisitions for 2011-2012
Donations
10%
– 4,342 LEGAL DEPOSIT &
NSW Government DEPOSIT
– 3,253 PURCHASE
– 819 DONATIONS
Purchases
39%
Legal
Deposit
51%
SRL 2011-2012 Acquisitions
Donations
3%
Legal
Deposit
5%
Purchases
92%
Mitchell Library
State Reference Library
– 9,097 SRL PURCHASE *
– 491 LEGAL DEPOSIT
– 309 DONATIONS *
Total
– 18,011
* Material in this
category is available
for loan to Public
Libraries
Introducing Collection Services

8. CDP - Selection –
Acquisition
– Description – Storage & Access - Evaluation
2,000,000
1,800,000
1,600,000
1,400,000
Changing collection
expenditure priorities
1,200,000
1,000,000
Serials
E-resources
800,000
600,000
400,000
200,000
0
2006-07
Introducing Collection Services
2007-08
2008-09
2009-10
2010-11
2011-12

9. CDP - Selection –
Acquisition
– Description – Storage & Access - Evaluation
Published Material
Original Material
Digital Material
– 60,000+ NEWSPAPER
volumes
– 11+ kms MANUSCRIPTS
– 297 unique DATABASES *
– 104,130+ individual or
series sheet MAPS
– 350,700+ EBOOKS *
– 1,243,700+ MICROFORMS
– 25,100+ RARE books
– 11+ hours of ORAL
HISTORY
– 61,600+
MUTLICULTURAL service
items *
– 1,227,700+ PHOTOS or
negatives
– 19,800+ DISABILITY
access service items *
– 49,200+ Full text EJOURNALS *
– 9,000+ items archived in
PANDORA *
– 132,100+ PRINTS and
drawings
* Material in this category is
available for loan/use to
Public Libraries or registered
borrowers
Source for this page:
http://www.sl.nsw.gov.au/about/publications/annual_reports/2012/slnsw_annual_report_2011-12_collection_additions.pdf
Introducing Collection Services

10. CDP - Selection –
Acquisition
– Description – Storage & Access - Evaluation
Collection as an asset
– Collection valued at
$2,142,000,000 (2010)
– Budget expenditure
$5,800,000+ (2011-2012)
– CATALOGUE is the asset
register
– Material is DEPRECIATED
Photo: http://collegeconcourse.com/
Viewed 31 January 2013 1:09 pm
Introducing Collection Services

11. CDP - Selection – Acquisition –
Description
– Storage & Access - Evaluation
Published material
– NSW GOVERNMENT
material *
– NSW LEGAL DEPOSIT
material *
– Create and edit records on
LIBRARIES AUSTRALIA *
– METADATA quality
framework
– TRAINING in Libraries
Australia and RDA
* Records are
Photo: http://ephemeraextremus.blogspot.com.au/2009/10/difference-between-aacr-loc-ddc-frbr.html
Viewed 31 January 2013 1:36 pm
Introducing Collection Services
available for Public
Libraries use

12. CDP - Selection – Acquisition –
Description
– Storage & Access - Evaluation
Original Material
– ACMS – Archival
Collection Management
System
– Interlinking records in a
HIERARCHY
– Uses RAD not RDA
–
Pictures, Manuscripts, Maps,
Photographs, Realia
Photo: http://acms.sl.nsw.gov.au/item/itemdetailpaged.aspx?itemid=446830
Viewed 4 February 2013 4:45 pm
Introducing Collection Services

13. CDP - Selection – Acquisition –
Description
– Storage & Access - Evaluation
eRecords Project
– ~95% of SL printed
materials now have electronic
records
– ~75% maps and
manuscripts materials now
have electronic records
– 1,100,000+ Records
CREATED since the start of
the project
– 2012 target EXCEEDED by
110%
Photo: http://blog.sl.nsw.gov.au/erecords/index.cfm/2011/11/25/the-riches-within
Viewed 31 January 2013 5:01 pm
Introducing Collection Services

14. CDP - Selection – Acquisition – Description –
Storage & Access
- Evaluation
Macquarie St Storage
Moorebank Repository
Digital Storage
– 85 Linear km ONSITE
capacity
– 60 linear km CAPACITY
– 100 TERABYTES of
storage to support the
Library’s digital collecting
– 32+ linear km now USED
– Current space will be full by
2016
– 1 terabyte can hold about
100,000 copies of the
ENCYCLOPEDIA
BRITANNICA
– 10 terabytes can hold the
entire collection of the
LIBRARY OF CONGRESS
Photo:
http://acms.sl.nsw.gov.au/item/itemDetail
Paged.aspx?itemID=31350
Sam Hood
Library Confusion 23 December 1952
Viewed 1 February 2013 9:23 am
Introducing Collection Services
Photo: http://www.barcodelabels.com.au/
Viewed 1 February 2013 9:23 am
Data from: http://www.whatsabyte.com/
Viewed 6 February 2013 10:36 am

15. CDP - Selection – Acquisition – Description –
Storage & Access
- Evaluation
Digital Excellence Project
Digitising Our Collections
Manuscripts – 150,000+ key
historical documents
– $22,400,000 funding over
the next FOUR YEARS then
subsequent funding
Photographs, negatives –
500,000+ images
– 12,000,000 images or page
views over the next DECADE
– In-demand, fragile and
valuable items digitised
FIRST
Photo: http://www.nsla.org.au/newsletters/enews-issue-8-december-2011
Viewed 1 February 2013 2:55 pm
Photo: http://www.powerhousemuseum.com/openhouse/2012/07/mgnsw-digitising-collections-workshop-2/
Viewed 1 February 2013 2:55 pm
Newspapers - 6,000,000+
pages
Maps – 40,000+ including
subdivision plans
Books, posters ephemera –
including 40,000+ David
Scott Mitchell collection
items
Artworks, portraits, landscape
s – 100,000+ works
Oral history – 10,000+ hours
Introducing Collection Services

16. CDP - Selection – Acquisition – Description –
Storage & Access
- Evaluation
Digital Excellence Project
DSM
Digital Excellence Project
WWI Diaries
Digital Excellence Project
Newspapers
– 4,500 DAVID SCOTT
MICHELL books to be
digitised in the pilot project in
2013
– 900 WWI DIARIES to be
digitised in the pilot project in
2013
– 59 NSW newspaper titles
accessible via TROVE
– Books will be available to
DOWNLOAD and borrow
Introducing Collection Services
– Diaries and TRANSCRIPTS
will be available to download
– 1,500,000+ pages scheduled
for digitisation this year

17. CDP - Selection – Acquisition – Description – Storage & Access -
Evaluation
Collection Policies
Collection Management
Projects
– Collection Development
Policy
– Collection Records
Metadata Framework
– State Library Collection
Management Review
– Collection Acquisitions
Policy
– Collection Stock take Policy
– NSLA Collaborative
Collections
– Collection Donations Policy
– Collection Storage Master
Plan
– NSLA Digital Collecting
– Collection Retention and
Withdrawal Policy
– Collection Valuation
Framework
– ANPLAN
– Digital Excellence Project
– Collection Depreciation
Policy
Introducing Collection Services
– eRecords Project

18. Introducing……
Jerelynn Brown
Manager, Collection Services
Susanne Moir
Coordinator, Bibliographic Access
Alexander Sussman
Coordinator, Collection Development & Acquisitions