SlideShare a Scribd company logo
Making a difference.
Effective information sharing within
and outside of your “community”
Stephen Gregory
Business & Legal Team Leader
Welsh Government Library & Archive Services
Stephen.Gregory2@wales.gsi.gov.uk
16th May 2014
CILIP Cymru Wales Annual Conference
“Making a difference: libraries and their communities”
Outline
• Consider WG as an information provider
• Consider our communities
• Case study
• Identification of issues and suggestions for
good practice
• To urge reflection on our roles
WG as a Publisher
• Publish >770 p.a. (books, reports,
guidance) (In 2013: Penguin published ca 1500 items; OUP
4200 items)
• Cymru.gov.uk = 90,000 pages with sub-
sites e.g. http://business.wales.gov.uk/ ;
www.planninginspectorate.wales.gov.uk
• Numerous others - possibly 300? e.g.
www.sell2wales.gov.uk,
www.visitwales.com, www.wales.com.
• Social media channels
0
200
400
600
800
1000
1200
1999
2001
2003
2005
2007
2009
2011
2013
2nd Assembly 2003-2006.
3rd Assembly 2007-2011.
4th Assembly 2012-
Number of items added to the Pubs
Archive
Average 770 p.a.
Communities
• Internal
– ca. 5000 civil servants – across Wales
• External
– Stakeholders – WG Sponsored Bodies,
representative organisations, third sector, etc.
– Member of the public / other Welsh bodies
– Other government departments
• International
• Notion of “community”?
WG - Effective information sharing?
Q. What do you
think?
Effective Information Sharing?
• Web site
– Poor search engine
– Unfathomable structure
– User perspective taken account of?
– Inconsistent content policy
– Archiving policy
• Social media
• Publications?
Q. Aware of WG Pubs
Catalogue?
Q. Used the catalogue?
WG Publications Catalogue
• http://wales.gov.uk/about/foi/publications-
catalogue/
• Now hidden under: About Us > FOI.
• Up to June 2013 average 5200 page
views per month.
• July 2013 - average 330 page views /
month
Pubs Catalogue 2
• Manually trap and catalogue WG
publications
• Publications request option  FPCC ca.
2000 p.a.
• Including increasing number of full text file
attachments, details of original web links,
and supporting text.
• Our Digital Archive?
Archive of WG Publications
• Hard Copy
– Archive ca. 25K items
– Paper still our “gold
standard” for archiving
– Reasonable storage
conditions
• Digital Archive
– Archive size ?
– Very mixed formats:
.doc; .xls, .pdf, .pdfA.
Some text readable,
many not.
– Currently no means of
ensuring digital
continuity
– Cloud storage with
backup
Does Web Archiving Achieve this
for you?
Q. What’s your
experience?
Why do we do this?
The Web Archives do
not suffice:
• Not all layers captured =
missing content
• Not readily searchable.
Dependent on navigating
• Multiple web sites?
• Restricted scraping dates
• TNA 1997 -
http://collections.europarc
hive.org/tna/*/http://wales.
gov.uk
• NLW 2006 –
http://www.webarchive.or
g.uk/ukwa/target/122171/
source/subject
• Wayback Machine 1997 -
http://web.archive.org/we
b/*/www.wales.gov.uk/
Case Study
Cabinet
Statements
& FOI
Responses
1.
Comms
– extract
from DBs
2. Library
– check
data
quality
3. Souton
Map,
upload
4. Library
– quality
check
1st cycle –
pilot
2nd cycle –
2001 -
2013
Case Study -the reality
Cabinet
Statements
& FOI
Responses
1.
Comms
– extract
from DBs
2. Library
– check
data
quality
3.
Soutron
Map,
upload
4. Library
– quality
check
Pilot
complete
Effective information sharing:
barriers and enablers
Q. What do you
think?
Effective information sharing
Barriers
• Ownership
• Cultural
– Work in silos
– No shared vision?
• Technical
– Format, content, protocols
• Time / Priorities
• Ignorance
– not aware of bigger picture
• Communication
– Piggy in the middle?
Enablers
• Genuine desire to share data
• Cultural
– Understand and respect
difference.
• Technical
– using right person for each role
– Appropriate technology
• Programmed / prioritised.
• Shared understanding /
expectations
• Open / honest communication
Why
archive?
To
maintain
our
history
EfficiencyLegal
• Internal / External Use.
• Fully searchable
• Not reinventing the wheel
• Aiding the public
• Aid democracy / openness
• FOI – Publications Scheme
• PSI Re-use - changes July
2015
Recap
• Welsh Government as an information
provider / sharer (& their effectiveness)
• Identified how WG Library & Archive
Services are improving effectiveness …
and our learning along the way
• Considered barriers & enablers to effective
information sharing
Food for thought?
• Do I have a similar archiving role within my
organisation?
• Could I find historical information about my
organisation with ease + successfully?
• What information might be going astray?
• Are the boundaries between sub-
professions blurring? Can I respond to
this?
Questions or Comments?
Stephen Gregory
Stephen.Gregory2@wales.gsi.gov.uk
@StepGreg

More Related Content

What's hot

Wikimedia and research impact
Wikimedia and research impactWikimedia and research impact
Wikimedia and research impact
Nick Sheppard
 
Metadata reuse on Wikidata
Metadata reuse on WikidataMetadata reuse on Wikidata
Metadata reuse on Wikidata
Nick Sheppard
 
Putting the "Project" in Project Archivist
Putting the "Project" in Project ArchivistPutting the "Project" in Project Archivist
Putting the "Project" in Project Archivist
Krista Ferrante
 
Good data management and online access
Good data management and online accessGood data management and online access
Good data management and online access
ariadnenetwork
 
LOA2020 OPERAS
LOA2020 OPERASLOA2020 OPERAS
Monographs and library-based publishing
Monographs and library-based publishingMonographs and library-based publishing
Monographs and library-based publishing
Jisc
 
What support is being provided to researchers? A view from a university
What support is being provided to researchers? A view from a universityWhat support is being provided to researchers? A view from a university
What support is being provided to researchers? A view from a university
UoLResearchSupport
 
Increasing Visibility of Cultural Heritage Objects: A Case of Turkish Conten...
Increasing Visibility of Cultural Heritage Objects:  A Case of Turkish Conten...Increasing Visibility of Cultural Heritage Objects:  A Case of Turkish Conten...
Increasing Visibility of Cultural Heritage Objects: A Case of Turkish Conten...
locloud
 
Peter webster interrogating the archived uk web
Peter webster   interrogating the archived uk webPeter webster   interrogating the archived uk web
Peter webster interrogating the archived uk web
Digital History
 
Making best use of Jisc eCollections: Historical Texts, Journal Archives and ...
Making best use of Jisc eCollections: Historical Texts, Journal Archives and ...Making best use of Jisc eCollections: Historical Texts, Journal Archives and ...
Making best use of Jisc eCollections: Historical Texts, Journal Archives and ...
Jisc
 
Europeana Network Association AGM 2016 - 8 November - Federico Milani.
Europeana Network Association AGM 2016 - 8 November - Federico Milani.Europeana Network Association AGM 2016 - 8 November - Federico Milani.
Europeana Network Association AGM 2016 - 8 November - Federico Milani.
Europeana
 
Supporting a diverse ecology. New university presses and academic-led publish...
Supporting a diverse ecology. New university presses and academic-led publish...Supporting a diverse ecology. New university presses and academic-led publish...
Supporting a diverse ecology. New university presses and academic-led publish...
Jisc
 
Soci 4385 fall2020 slideshare
Soci 4385 fall2020 slideshareSoci 4385 fall2020 slideshare
Soci 4385 fall2020 slideshare
holland_uhcl
 
Fasti Online at the International Association of Classical Archaeology (AIAC)
Fasti Online at the International Association of Classical Archaeology (AIAC)Fasti Online at the International Association of Classical Archaeology (AIAC)
Fasti Online at the International Association of Classical Archaeology (AIAC)
ariadnenetwork
 
Keepers Registry @ issn.keepers.org
Keepers Registry @ issn.keepers.orgKeepers Registry @ issn.keepers.org
Keepers Registry @ issn.keepers.org
ISSN International Centre
 
Herning public library
Herning public libraryHerning public library
More than just books - British Library Labs Presentation given at MSc Compute...
More than just books - British Library Labs Presentation given at MSc Compute...More than just books - British Library Labs Presentation given at MSc Compute...
More than just books - British Library Labs Presentation given at MSc Compute...
labsbl
 
REUSE OF OPEN DATA – ARAGON OPNE DATA PRACTICAL EXAMPLE
REUSE OF OPEN DATA – ARAGON OPNE DATA PRACTICAL EXAMPLEREUSE OF OPEN DATA – ARAGON OPNE DATA PRACTICAL EXAMPLE
REUSE OF OPEN DATA – ARAGON OPNE DATA PRACTICAL EXAMPLE
Aragón Open Data
 

What's hot (18)

Wikimedia and research impact
Wikimedia and research impactWikimedia and research impact
Wikimedia and research impact
 
Metadata reuse on Wikidata
Metadata reuse on WikidataMetadata reuse on Wikidata
Metadata reuse on Wikidata
 
Putting the "Project" in Project Archivist
Putting the "Project" in Project ArchivistPutting the "Project" in Project Archivist
Putting the "Project" in Project Archivist
 
Good data management and online access
Good data management and online accessGood data management and online access
Good data management and online access
 
LOA2020 OPERAS
LOA2020 OPERASLOA2020 OPERAS
LOA2020 OPERAS
 
Monographs and library-based publishing
Monographs and library-based publishingMonographs and library-based publishing
Monographs and library-based publishing
 
What support is being provided to researchers? A view from a university
What support is being provided to researchers? A view from a universityWhat support is being provided to researchers? A view from a university
What support is being provided to researchers? A view from a university
 
Increasing Visibility of Cultural Heritage Objects: A Case of Turkish Conten...
Increasing Visibility of Cultural Heritage Objects:  A Case of Turkish Conten...Increasing Visibility of Cultural Heritage Objects:  A Case of Turkish Conten...
Increasing Visibility of Cultural Heritage Objects: A Case of Turkish Conten...
 
Peter webster interrogating the archived uk web
Peter webster   interrogating the archived uk webPeter webster   interrogating the archived uk web
Peter webster interrogating the archived uk web
 
Making best use of Jisc eCollections: Historical Texts, Journal Archives and ...
Making best use of Jisc eCollections: Historical Texts, Journal Archives and ...Making best use of Jisc eCollections: Historical Texts, Journal Archives and ...
Making best use of Jisc eCollections: Historical Texts, Journal Archives and ...
 
Europeana Network Association AGM 2016 - 8 November - Federico Milani.
Europeana Network Association AGM 2016 - 8 November - Federico Milani.Europeana Network Association AGM 2016 - 8 November - Federico Milani.
Europeana Network Association AGM 2016 - 8 November - Federico Milani.
 
Supporting a diverse ecology. New university presses and academic-led publish...
Supporting a diverse ecology. New university presses and academic-led publish...Supporting a diverse ecology. New university presses and academic-led publish...
Supporting a diverse ecology. New university presses and academic-led publish...
 
Soci 4385 fall2020 slideshare
Soci 4385 fall2020 slideshareSoci 4385 fall2020 slideshare
Soci 4385 fall2020 slideshare
 
Fasti Online at the International Association of Classical Archaeology (AIAC)
Fasti Online at the International Association of Classical Archaeology (AIAC)Fasti Online at the International Association of Classical Archaeology (AIAC)
Fasti Online at the International Association of Classical Archaeology (AIAC)
 
Keepers Registry @ issn.keepers.org
Keepers Registry @ issn.keepers.orgKeepers Registry @ issn.keepers.org
Keepers Registry @ issn.keepers.org
 
Herning public library
Herning public libraryHerning public library
Herning public library
 
More than just books - British Library Labs Presentation given at MSc Compute...
More than just books - British Library Labs Presentation given at MSc Compute...More than just books - British Library Labs Presentation given at MSc Compute...
More than just books - British Library Labs Presentation given at MSc Compute...
 
REUSE OF OPEN DATA – ARAGON OPNE DATA PRACTICAL EXAMPLE
REUSE OF OPEN DATA – ARAGON OPNE DATA PRACTICAL EXAMPLEREUSE OF OPEN DATA – ARAGON OPNE DATA PRACTICAL EXAMPLE
REUSE OF OPEN DATA – ARAGON OPNE DATA PRACTICAL EXAMPLE
 

Viewers also liked

Welcome to International Journal of Engineering Research and Development (IJERD)
Welcome to International Journal of Engineering Research and Development (IJERD)Welcome to International Journal of Engineering Research and Development (IJERD)
Welcome to International Journal of Engineering Research and Development (IJERD)
IJERD Editor
 
부천영상미디어센터-2분기 사업일정표
부천영상미디어센터-2분기 사업일정표부천영상미디어센터-2분기 사업일정표
부천영상미디어센터-2분기 사업일정표Bum-seung Han
 
27대 공약
27대 공약27대 공약
27대 공약jasshape
 
모바일 앱 발표
모바일 앱 발표모바일 앱 발표
모바일 앱 발표승현 황
 
China women of high status
China women of high statusChina women of high status
China women of high status
maricela22
 
Oral Health Research
Oral Health ResearchOral Health Research
Oral Health Research
Martin Morris
 
Neisseria ppt mahadi
Neisseria ppt mahadiNeisseria ppt mahadi
Neisseria ppt mahadi
Mahadi Hassan Mahmoud Abdallah
 

Viewers also liked (7)

Welcome to International Journal of Engineering Research and Development (IJERD)
Welcome to International Journal of Engineering Research and Development (IJERD)Welcome to International Journal of Engineering Research and Development (IJERD)
Welcome to International Journal of Engineering Research and Development (IJERD)
 
부천영상미디어센터-2분기 사업일정표
부천영상미디어센터-2분기 사업일정표부천영상미디어센터-2분기 사업일정표
부천영상미디어센터-2분기 사업일정표
 
27대 공약
27대 공약27대 공약
27대 공약
 
모바일 앱 발표
모바일 앱 발표모바일 앱 발표
모바일 앱 발표
 
China women of high status
China women of high statusChina women of high status
China women of high status
 
Oral Health Research
Oral Health ResearchOral Health Research
Oral Health Research
 
Neisseria ppt mahadi
Neisseria ppt mahadiNeisseria ppt mahadi
Neisseria ppt mahadi
 

Similar to Effective information sharing - workshop session CILIP Cymru Wales Annual Conference 2014

Open Access to Welsh Gov publications
Open Access to Welsh Gov publicationsOpen Access to Welsh Gov publications
Open Access to Welsh Gov publications
CLICLibraries
 
Scally The Library's Role in Research Data Management. OCLC partnership meeti...
Scally The Library's Role in Research Data Management. OCLC partnership meeti...Scally The Library's Role in Research Data Management. OCLC partnership meeti...
Scally The Library's Role in Research Data Management. OCLC partnership meeti...
John Scally
 
NLW Linked Open Data Sets
NLW Linked Open Data SetsNLW Linked Open Data Sets
NLW Linked Open Data Sets
Glen Robson
 
Discovery, Reuse, Research and Crowdsourcing: IIIF experiences from the NLW
Discovery, Reuse, Research and Crowdsourcing: IIIF experiences from the NLWDiscovery, Reuse, Research and Crowdsourcing: IIIF experiences from the NLW
Discovery, Reuse, Research and Crowdsourcing: IIIF experiences from the NLW
Glen Robson
 
Archaeology Data Service (ADS)
Archaeology Data Service (ADS)Archaeology Data Service (ADS)
Archaeology Data Service (ADS)
ariadnenetwork
 
Rebecca Grant, Sharon Webb - Preserving Ireland's Digital Cultural Identity T...
Rebecca Grant, Sharon Webb - Preserving Ireland's Digital Cultural Identity T...Rebecca Grant, Sharon Webb - Preserving Ireland's Digital Cultural Identity T...
Rebecca Grant, Sharon Webb - Preserving Ireland's Digital Cultural Identity T...
dri_ireland
 
Digitizing archival records of a professional association: benefits and chall...
Digitizing archival records of a professional association: benefits and chall...Digitizing archival records of a professional association: benefits and chall...
Digitizing archival records of a professional association: benefits and chall...
Steven Chang
 
Adam Rusbridge (EDINA) - Clarifying e-journal subscription history
Adam Rusbridge (EDINA) - Clarifying e-journal subscription historyAdam Rusbridge (EDINA) - Clarifying e-journal subscription history
Adam Rusbridge (EDINA) - Clarifying e-journal subscription history
sherif user group
 
The end is the beginning: the challenges of digital resources post-digitisation
The end is the beginning: the challenges of digital resources post-digitisationThe end is the beginning: the challenges of digital resources post-digitisation
The end is the beginning: the challenges of digital resources post-digitisation
PaolaMarchionni
 
A Service Perspective: Unlocking metadata to enhance discoverability and conn...
A Service Perspective: Unlocking metadata to enhance discoverability and conn...A Service Perspective: Unlocking metadata to enhance discoverability and conn...
A Service Perspective: Unlocking metadata to enhance discoverability and conn...
EDINA, University of Edinburgh
 
Digital Initiatives and Digital Scholarship at the British Library
Digital Initiatives and Digital Scholarship at the British LibraryDigital Initiatives and Digital Scholarship at the British Library
Digital Initiatives and Digital Scholarship at the British Library
IMPACT Centre of Competence
 
Open culture2014 power_eadv2
Open culture2014 power_eadv2Open culture2014 power_eadv2
Open culture2014 power_eadv2
William Stockting
 
Home Working and the University of Bath
Home Working and the University of BathHome Working and the University of Bath
Home Working and the University of Bath
Marieke Guy
 
Connecting Remote Workers
Connecting Remote WorkersConnecting Remote Workers
Connecting Remote Workers
Marieke Guy
 
Continuity and change: Opportunities and challenges for the future of researc...
Continuity and change: Opportunities and challenges for the future of researc...Continuity and change: Opportunities and challenges for the future of researc...
Continuity and change: Opportunities and challenges for the future of researc...
Michael Day
 
Urban Archaeology - Session 12: Writing for Archaeology
Urban Archaeology - Session 12: Writing for ArchaeologyUrban Archaeology - Session 12: Writing for Archaeology
Urban Archaeology - Session 12: Writing for Archaeology
Nicole Beale
 
The National Library of Australia's New Discovery Service
The National Library of Australia's New Discovery ServiceThe National Library of Australia's New Discovery Service
The National Library of Australia's New Discovery Service
OCLC Research
 
Community Collaboration in the Creation of Digital Collections - 2015 OR Heri...
Community Collaboration in the Creation of Digital Collections - 2015 OR Heri...Community Collaboration in the Creation of Digital Collections - 2015 OR Heri...
Community Collaboration in the Creation of Digital Collections - 2015 OR Heri...
Samuel W. Shogren, MPA., LEAD assoc.
 
Building the Digital Library in Practice: Collaboration Across Borders and Pl...
Building the Digital Library in Practice: Collaboration Across Borders and Pl...Building the Digital Library in Practice: Collaboration Across Borders and Pl...
Building the Digital Library in Practice: Collaboration Across Borders and Pl...
OurDigitalWorld
 
The role public libraries play in supporting digital literacy
The role public libraries play in supporting digital literacyThe role public libraries play in supporting digital literacy
The role public libraries play in supporting digital literacy
IL Group (CILIP Information Literacy Group)
 

Similar to Effective information sharing - workshop session CILIP Cymru Wales Annual Conference 2014 (20)

Open Access to Welsh Gov publications
Open Access to Welsh Gov publicationsOpen Access to Welsh Gov publications
Open Access to Welsh Gov publications
 
Scally The Library's Role in Research Data Management. OCLC partnership meeti...
Scally The Library's Role in Research Data Management. OCLC partnership meeti...Scally The Library's Role in Research Data Management. OCLC partnership meeti...
Scally The Library's Role in Research Data Management. OCLC partnership meeti...
 
NLW Linked Open Data Sets
NLW Linked Open Data SetsNLW Linked Open Data Sets
NLW Linked Open Data Sets
 
Discovery, Reuse, Research and Crowdsourcing: IIIF experiences from the NLW
Discovery, Reuse, Research and Crowdsourcing: IIIF experiences from the NLWDiscovery, Reuse, Research and Crowdsourcing: IIIF experiences from the NLW
Discovery, Reuse, Research and Crowdsourcing: IIIF experiences from the NLW
 
Archaeology Data Service (ADS)
Archaeology Data Service (ADS)Archaeology Data Service (ADS)
Archaeology Data Service (ADS)
 
Rebecca Grant, Sharon Webb - Preserving Ireland's Digital Cultural Identity T...
Rebecca Grant, Sharon Webb - Preserving Ireland's Digital Cultural Identity T...Rebecca Grant, Sharon Webb - Preserving Ireland's Digital Cultural Identity T...
Rebecca Grant, Sharon Webb - Preserving Ireland's Digital Cultural Identity T...
 
Digitizing archival records of a professional association: benefits and chall...
Digitizing archival records of a professional association: benefits and chall...Digitizing archival records of a professional association: benefits and chall...
Digitizing archival records of a professional association: benefits and chall...
 
Adam Rusbridge (EDINA) - Clarifying e-journal subscription history
Adam Rusbridge (EDINA) - Clarifying e-journal subscription historyAdam Rusbridge (EDINA) - Clarifying e-journal subscription history
Adam Rusbridge (EDINA) - Clarifying e-journal subscription history
 
The end is the beginning: the challenges of digital resources post-digitisation
The end is the beginning: the challenges of digital resources post-digitisationThe end is the beginning: the challenges of digital resources post-digitisation
The end is the beginning: the challenges of digital resources post-digitisation
 
A Service Perspective: Unlocking metadata to enhance discoverability and conn...
A Service Perspective: Unlocking metadata to enhance discoverability and conn...A Service Perspective: Unlocking metadata to enhance discoverability and conn...
A Service Perspective: Unlocking metadata to enhance discoverability and conn...
 
Digital Initiatives and Digital Scholarship at the British Library
Digital Initiatives and Digital Scholarship at the British LibraryDigital Initiatives and Digital Scholarship at the British Library
Digital Initiatives and Digital Scholarship at the British Library
 
Open culture2014 power_eadv2
Open culture2014 power_eadv2Open culture2014 power_eadv2
Open culture2014 power_eadv2
 
Home Working and the University of Bath
Home Working and the University of BathHome Working and the University of Bath
Home Working and the University of Bath
 
Connecting Remote Workers
Connecting Remote WorkersConnecting Remote Workers
Connecting Remote Workers
 
Continuity and change: Opportunities and challenges for the future of researc...
Continuity and change: Opportunities and challenges for the future of researc...Continuity and change: Opportunities and challenges for the future of researc...
Continuity and change: Opportunities and challenges for the future of researc...
 
Urban Archaeology - Session 12: Writing for Archaeology
Urban Archaeology - Session 12: Writing for ArchaeologyUrban Archaeology - Session 12: Writing for Archaeology
Urban Archaeology - Session 12: Writing for Archaeology
 
The National Library of Australia's New Discovery Service
The National Library of Australia's New Discovery ServiceThe National Library of Australia's New Discovery Service
The National Library of Australia's New Discovery Service
 
Community Collaboration in the Creation of Digital Collections - 2015 OR Heri...
Community Collaboration in the Creation of Digital Collections - 2015 OR Heri...Community Collaboration in the Creation of Digital Collections - 2015 OR Heri...
Community Collaboration in the Creation of Digital Collections - 2015 OR Heri...
 
Building the Digital Library in Practice: Collaboration Across Borders and Pl...
Building the Digital Library in Practice: Collaboration Across Borders and Pl...Building the Digital Library in Practice: Collaboration Across Borders and Pl...
Building the Digital Library in Practice: Collaboration Across Borders and Pl...
 
The role public libraries play in supporting digital literacy
The role public libraries play in supporting digital literacyThe role public libraries play in supporting digital literacy
The role public libraries play in supporting digital literacy
 

Recently uploaded

一比一原版(utas学位证书)澳洲塔斯马尼亚大学毕业证成绩单一模一样
一比一原版(utas学位证书)澳洲塔斯马尼亚大学毕业证成绩单一模一样一比一原版(utas学位证书)澳洲塔斯马尼亚大学毕业证成绩单一模一样
一比一原版(utas学位证书)澳洲塔斯马尼亚大学毕业证成绩单一模一样
taqyea
 
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
afsebu
 
The Power of Community Newsletters: A Case Study from Wolverton and Greenleys...
The Power of Community Newsletters: A Case Study from Wolverton and Greenleys...The Power of Community Newsletters: A Case Study from Wolverton and Greenleys...
The Power of Community Newsletters: A Case Study from Wolverton and Greenleys...
Scribe
 
Draft CP-Baggao on Landslide final copyocx
Draft CP-Baggao on Landslide final copyocxDraft CP-Baggao on Landslide final copyocx
Draft CP-Baggao on Landslide final copyocx
DivineLapada
 
在线制作(umich毕业证书)美国密歇根大学毕业证学位证书原版一模一样
在线制作(umich毕业证书)美国密歇根大学毕业证学位证书原版一模一样在线制作(umich毕业证书)美国密歇根大学毕业证学位证书原版一模一样
在线制作(umich毕业证书)美国密歇根大学毕业证学位证书原版一模一样
zvpwjpty
 
Lecture 7 Module VII Agriculture Insurance - Support Services (2).pdf
Lecture 7 Module VII Agriculture Insurance - Support Services (2).pdfLecture 7 Module VII Agriculture Insurance - Support Services (2).pdf
Lecture 7 Module VII Agriculture Insurance - Support Services (2).pdf
tshree896
 
EI Statistical Review of World Energy 2024
EI Statistical Review of World Energy 2024EI Statistical Review of World Energy 2024
EI Statistical Review of World Energy 2024
Energy for One World
 
G7 Apulia Leaders Communique, June 2024 (1).pdf
G7 Apulia Leaders Communique, June 2024 (1).pdfG7 Apulia Leaders Communique, June 2024 (1).pdf
G7 Apulia Leaders Communique, June 2024 (1).pdf
Energy for One World
 
UN SDSN Sustainable Development Report 2024
UN SDSN Sustainable Development Report 2024UN SDSN Sustainable Development Report 2024
UN SDSN Sustainable Development Report 2024
Energy for One World
 
Health Insurance Coverage for the U.S. Population, 2024 to 2034
Health Insurance Coverage for the U.S. Population, 2024 to 2034Health Insurance Coverage for the U.S. Population, 2024 to 2034
Health Insurance Coverage for the U.S. Population, 2024 to 2034
Congressional Budget Office
 
TRUE BOOK OF LIFE 1.15 OF TRUE JESUS CHRIST
TRUE BOOK OF LIFE 1.15 OF TRUE JESUS CHRISTTRUE BOOK OF LIFE 1.15 OF TRUE JESUS CHRIST
TRUE BOOK OF LIFE 1.15 OF TRUE JESUS CHRIST
Cheong Man Keong
 
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
dj1cx4ex
 
How To Cultivate Community Affinity Throughout The Generosity Journey
How To Cultivate Community Affinity Throughout The Generosity JourneyHow To Cultivate Community Affinity Throughout The Generosity Journey
How To Cultivate Community Affinity Throughout The Generosity Journey
Aggregage
 
ColombiaPresentation.pptx macroeconomics
ColombiaPresentation.pptx macroeconomicsColombiaPresentation.pptx macroeconomics
ColombiaPresentation.pptx macroeconomics
JuanFelipeHerrera4
 
Spending in the 340B Drug Pricing Program, 2010 to 2021
Spending in the 340B Drug Pricing Program, 2010 to 2021Spending in the 340B Drug Pricing Program, 2010 to 2021
Spending in the 340B Drug Pricing Program, 2010 to 2021
Congressional Budget Office
 
GUIA_LEGAL_CHAPTER_8_COLOMBIAN ENVIROMENTAL REGIME.pdf
GUIA_LEGAL_CHAPTER_8_COLOMBIAN ENVIROMENTAL REGIME.pdfGUIA_LEGAL_CHAPTER_8_COLOMBIAN ENVIROMENTAL REGIME.pdf
GUIA_LEGAL_CHAPTER_8_COLOMBIAN ENVIROMENTAL REGIME.pdf
ProexportColombia1
 
GUIA_LEGAL_CHAPTER_6_IMMIGRATION_REGIME.pdf
GUIA_LEGAL_CHAPTER_6_IMMIGRATION_REGIME.pdfGUIA_LEGAL_CHAPTER_6_IMMIGRATION_REGIME.pdf
GUIA_LEGAL_CHAPTER_6_IMMIGRATION_REGIME.pdf
ProexportColombia1
 
History Of Balochistan amazing .pptx / HOB
History Of Balochistan amazing .pptx      / HOBHistory Of Balochistan amazing .pptx      / HOB
History Of Balochistan amazing .pptx / HOB
uzma baloch
 
SPONSORED CONTENT - Palmetier Law - Unleashing Small Business Innovations: A ...
SPONSORED CONTENT - Palmetier Law - Unleashing Small Business Innovations: A ...SPONSORED CONTENT - Palmetier Law - Unleashing Small Business Innovations: A ...
SPONSORED CONTENT - Palmetier Law - Unleashing Small Business Innovations: A ...
JSchaus & Associates
 
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
teeaszt
 

Recently uploaded (20)

一比一原版(utas学位证书)澳洲塔斯马尼亚大学毕业证成绩单一模一样
一比一原版(utas学位证书)澳洲塔斯马尼亚大学毕业证成绩单一模一样一比一原版(utas学位证书)澳洲塔斯马尼亚大学毕业证成绩单一模一样
一比一原版(utas学位证书)澳洲塔斯马尼亚大学毕业证成绩单一模一样
 
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
 
The Power of Community Newsletters: A Case Study from Wolverton and Greenleys...
The Power of Community Newsletters: A Case Study from Wolverton and Greenleys...The Power of Community Newsletters: A Case Study from Wolverton and Greenleys...
The Power of Community Newsletters: A Case Study from Wolverton and Greenleys...
 
Draft CP-Baggao on Landslide final copyocx
Draft CP-Baggao on Landslide final copyocxDraft CP-Baggao on Landslide final copyocx
Draft CP-Baggao on Landslide final copyocx
 
在线制作(umich毕业证书)美国密歇根大学毕业证学位证书原版一模一样
在线制作(umich毕业证书)美国密歇根大学毕业证学位证书原版一模一样在线制作(umich毕业证书)美国密歇根大学毕业证学位证书原版一模一样
在线制作(umich毕业证书)美国密歇根大学毕业证学位证书原版一模一样
 
Lecture 7 Module VII Agriculture Insurance - Support Services (2).pdf
Lecture 7 Module VII Agriculture Insurance - Support Services (2).pdfLecture 7 Module VII Agriculture Insurance - Support Services (2).pdf
Lecture 7 Module VII Agriculture Insurance - Support Services (2).pdf
 
EI Statistical Review of World Energy 2024
EI Statistical Review of World Energy 2024EI Statistical Review of World Energy 2024
EI Statistical Review of World Energy 2024
 
G7 Apulia Leaders Communique, June 2024 (1).pdf
G7 Apulia Leaders Communique, June 2024 (1).pdfG7 Apulia Leaders Communique, June 2024 (1).pdf
G7 Apulia Leaders Communique, June 2024 (1).pdf
 
UN SDSN Sustainable Development Report 2024
UN SDSN Sustainable Development Report 2024UN SDSN Sustainable Development Report 2024
UN SDSN Sustainable Development Report 2024
 
Health Insurance Coverage for the U.S. Population, 2024 to 2034
Health Insurance Coverage for the U.S. Population, 2024 to 2034Health Insurance Coverage for the U.S. Population, 2024 to 2034
Health Insurance Coverage for the U.S. Population, 2024 to 2034
 
TRUE BOOK OF LIFE 1.15 OF TRUE JESUS CHRIST
TRUE BOOK OF LIFE 1.15 OF TRUE JESUS CHRISTTRUE BOOK OF LIFE 1.15 OF TRUE JESUS CHRIST
TRUE BOOK OF LIFE 1.15 OF TRUE JESUS CHRIST
 
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
 
How To Cultivate Community Affinity Throughout The Generosity Journey
How To Cultivate Community Affinity Throughout The Generosity JourneyHow To Cultivate Community Affinity Throughout The Generosity Journey
How To Cultivate Community Affinity Throughout The Generosity Journey
 
ColombiaPresentation.pptx macroeconomics
ColombiaPresentation.pptx macroeconomicsColombiaPresentation.pptx macroeconomics
ColombiaPresentation.pptx macroeconomics
 
Spending in the 340B Drug Pricing Program, 2010 to 2021
Spending in the 340B Drug Pricing Program, 2010 to 2021Spending in the 340B Drug Pricing Program, 2010 to 2021
Spending in the 340B Drug Pricing Program, 2010 to 2021
 
GUIA_LEGAL_CHAPTER_8_COLOMBIAN ENVIROMENTAL REGIME.pdf
GUIA_LEGAL_CHAPTER_8_COLOMBIAN ENVIROMENTAL REGIME.pdfGUIA_LEGAL_CHAPTER_8_COLOMBIAN ENVIROMENTAL REGIME.pdf
GUIA_LEGAL_CHAPTER_8_COLOMBIAN ENVIROMENTAL REGIME.pdf
 
GUIA_LEGAL_CHAPTER_6_IMMIGRATION_REGIME.pdf
GUIA_LEGAL_CHAPTER_6_IMMIGRATION_REGIME.pdfGUIA_LEGAL_CHAPTER_6_IMMIGRATION_REGIME.pdf
GUIA_LEGAL_CHAPTER_6_IMMIGRATION_REGIME.pdf
 
History Of Balochistan amazing .pptx / HOB
History Of Balochistan amazing .pptx      / HOBHistory Of Balochistan amazing .pptx      / HOB
History Of Balochistan amazing .pptx / HOB
 
SPONSORED CONTENT - Palmetier Law - Unleashing Small Business Innovations: A ...
SPONSORED CONTENT - Palmetier Law - Unleashing Small Business Innovations: A ...SPONSORED CONTENT - Palmetier Law - Unleashing Small Business Innovations: A ...
SPONSORED CONTENT - Palmetier Law - Unleashing Small Business Innovations: A ...
 
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
 

Effective information sharing - workshop session CILIP Cymru Wales Annual Conference 2014

  • 1. Making a difference. Effective information sharing within and outside of your “community” Stephen Gregory Business & Legal Team Leader Welsh Government Library & Archive Services Stephen.Gregory2@wales.gsi.gov.uk 16th May 2014 CILIP Cymru Wales Annual Conference “Making a difference: libraries and their communities”
  • 2. Outline • Consider WG as an information provider • Consider our communities • Case study • Identification of issues and suggestions for good practice • To urge reflection on our roles
  • 3. WG as a Publisher • Publish >770 p.a. (books, reports, guidance) (In 2013: Penguin published ca 1500 items; OUP 4200 items) • Cymru.gov.uk = 90,000 pages with sub- sites e.g. http://business.wales.gov.uk/ ; www.planninginspectorate.wales.gov.uk • Numerous others - possibly 300? e.g. www.sell2wales.gov.uk, www.visitwales.com, www.wales.com. • Social media channels
  • 4. 0 200 400 600 800 1000 1200 1999 2001 2003 2005 2007 2009 2011 2013 2nd Assembly 2003-2006. 3rd Assembly 2007-2011. 4th Assembly 2012- Number of items added to the Pubs Archive Average 770 p.a.
  • 5.
  • 6. Communities • Internal – ca. 5000 civil servants – across Wales • External – Stakeholders – WG Sponsored Bodies, representative organisations, third sector, etc. – Member of the public / other Welsh bodies – Other government departments • International • Notion of “community”?
  • 7. WG - Effective information sharing? Q. What do you think?
  • 8. Effective Information Sharing? • Web site – Poor search engine – Unfathomable structure – User perspective taken account of? – Inconsistent content policy – Archiving policy • Social media • Publications?
  • 9. Q. Aware of WG Pubs Catalogue? Q. Used the catalogue?
  • 10. WG Publications Catalogue • http://wales.gov.uk/about/foi/publications- catalogue/ • Now hidden under: About Us > FOI. • Up to June 2013 average 5200 page views per month. • July 2013 - average 330 page views / month
  • 11. Pubs Catalogue 2 • Manually trap and catalogue WG publications • Publications request option  FPCC ca. 2000 p.a. • Including increasing number of full text file attachments, details of original web links, and supporting text. • Our Digital Archive?
  • 12.
  • 13. Archive of WG Publications • Hard Copy – Archive ca. 25K items – Paper still our “gold standard” for archiving – Reasonable storage conditions • Digital Archive – Archive size ? – Very mixed formats: .doc; .xls, .pdf, .pdfA. Some text readable, many not. – Currently no means of ensuring digital continuity – Cloud storage with backup
  • 14.
  • 15. Does Web Archiving Achieve this for you? Q. What’s your experience?
  • 16. Why do we do this? The Web Archives do not suffice: • Not all layers captured = missing content • Not readily searchable. Dependent on navigating • Multiple web sites? • Restricted scraping dates • TNA 1997 - http://collections.europarc hive.org/tna/*/http://wales. gov.uk • NLW 2006 – http://www.webarchive.or g.uk/ukwa/target/122171/ source/subject • Wayback Machine 1997 - http://web.archive.org/we b/*/www.wales.gov.uk/
  • 17. Case Study Cabinet Statements & FOI Responses 1. Comms – extract from DBs 2. Library – check data quality 3. Souton Map, upload 4. Library – quality check 1st cycle – pilot 2nd cycle – 2001 - 2013
  • 18.
  • 19.
  • 20. Case Study -the reality Cabinet Statements & FOI Responses 1. Comms – extract from DBs 2. Library – check data quality 3. Soutron Map, upload 4. Library – quality check Pilot complete
  • 21.
  • 22.
  • 23. Effective information sharing: barriers and enablers Q. What do you think?
  • 24. Effective information sharing Barriers • Ownership • Cultural – Work in silos – No shared vision? • Technical – Format, content, protocols • Time / Priorities • Ignorance – not aware of bigger picture • Communication – Piggy in the middle? Enablers • Genuine desire to share data • Cultural – Understand and respect difference. • Technical – using right person for each role – Appropriate technology • Programmed / prioritised. • Shared understanding / expectations • Open / honest communication
  • 25. Why archive? To maintain our history EfficiencyLegal • Internal / External Use. • Fully searchable • Not reinventing the wheel • Aiding the public • Aid democracy / openness • FOI – Publications Scheme • PSI Re-use - changes July 2015
  • 26. Recap • Welsh Government as an information provider / sharer (& their effectiveness) • Identified how WG Library & Archive Services are improving effectiveness … and our learning along the way • Considered barriers & enablers to effective information sharing
  • 27. Food for thought? • Do I have a similar archiving role within my organisation? • Could I find historical information about my organisation with ease + successfully? • What information might be going astray? • Are the boundaries between sub- professions blurring? Can I respond to this?
  • 28. Questions or Comments? Stephen Gregory Stephen.Gregory2@wales.gsi.gov.uk @StepGreg

Editor's Notes

  1. 1