This document summarizes the collection management policies and processes of the State Library of New South Wales. It outlines the library's focus on collecting published and unpublished material about NSW and Australia across various formats, as well as some international reference material. It provides statistics on the size and growth of the physical and digital collections and describes projects to digitize important materials and improve collection records. The key goals are to document life in NSW, support research, and make the collections accessible to the public.

1. Introducing Collection Services

2. Collection Management Cycle
Organisational goals, client needs
Collection Development Policy (CDP)
Evaluation Selection
Storage & Access Acquisition
Description

3. CDP- Selection – Acquisition – Description – Storage & Access - Evaluation
Main Focus
– Documenting life in NSW
in published and unpublished
formats
– LEGAL DEPOSIT (material
published in NSW)
– NSW GOVERNMENT
material
– Material of significance for
AUSTRALIA
Introducing Collection Services
Photo: http://bigother.com/2011/12/31/a-year-of-reading/too-many-books/
Viewed 23 January 2013 10:35 am

4. CDP- Selection – Acquisition – Description – Storage & Access - Evaluation
Other collecting areas
– NSW PUBLISHED
MATERIAL 2nd copy for
lending (e-preferred) *
– OVERSEAS
reference/research material
(e-preferred) *
–
MULTICULTURAL, DISAB
ILITY support etc. *
Introducing Collection Services
Other policy information
– ORIGINAL MATERIALS
details about collecting scope
– DIGITAL collecting is
increasing
– EPHEMERA is selectively
collected
– RETROSPECTIVE material
about NSW or Australia is
actively acquired
* Material in this
category is available
for loan to Public
Libraries

5. CDP – Selection– Acquisition – Description – Storage & Access - Evaluation
Selection Focus
– NSW material is collected
across ALL subject areas
– Australian material of
NATIONAL INTEREST is
selected
– Overseas material ABOUT
NSW or AUSTRALIA is
extensively collected
Introducing Collection Services
Photo: http://whatson.cityofsydney.nsw.gov.au/events/11836-smsa-library-book-sale /
Viewed 23 January 2013 10:58 am

6. CDP – Selection– Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Overseas Material
– REFERENCE material *
– RESEARCH material as a
representative of world
publishing output *
– LIMITED AWARD
WINNING FICTION to place
Australian fiction in context *
– UN, EC, ASIA
DEVELOPMENT BANK
deposit Library
Additional Focus
– MULTICULTURAL and
DISABILITY material is
selected in consultation with
Public Libraries *
– ANTARCTICA, the
BOOK, CERVANTES and
SHAKESPEARE are the
Library’s special focus areas
Limited Focus
– Non-NSW SELF-
PUBLISHED is rarely
selected
– Non-NSW FAMILY
HISTORY is rarely selected
– HAND-HELD media is
generally not selected (e.g.
USB)
– RECREATIONAL reading
is out of scope
* Material in this
category is available
for loan to Public
Libraries

7. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation
Acquisitions for 2011-2012
Mitchell Library
– 4,342 LEGAL DEPOSIT &
NSW Government DEPOSIT
– 3,253 PURCHASE
– 819 DONATIONS
State Reference Library
– 9,097 SRL PURCHASE *
– 491 LEGAL DEPOSIT
– 309 DONATIONS *
Total
– 18,011
Introducing Collection Services
* Material in this
category is available
for loan to Public
Libraries
Donations
10%
Legal
Deposit
51%
Purchases
39%
Mitchell Library 2011-2012
Acquisitions
Donations
3%
Legal
Deposit
5%
Purchases
92%
SRL 2011-2012 Acquisitions

8. CDP - Selection –
Acquisition
– Description – Storage & Access - Evaluation
Introducing Collection Services
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12
Serials
E-resources
Changing collection
expenditure priorities

9. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation
Introducing Collection Services
Published Material
– 60,000+ NEWSPAPER
volumes
– 1,243,700+ MICROFORMS
– 25,100+ RARE books
– 61,600+
MUTLICULTURAL service
items *
– 19,800+ DISABILITY
access service items *
Original Material
– 11+ kms MANUSCRIPTS
– 104,130+ individual or
series sheet MAPS
– 11+ hours of ORAL
HISTORY
– 1,227,700+ PHOTOS or
negatives
– 132,100+ PRINTS and
drawings
Digital Material
– 297 unique DATABASES *
– 350,700+ EBOOKS *
– 49,200+ Full text E-
JOURNALS *
– 9,000+ items archived in
PANDORA *
Source for this page:
http://www.sl.nsw.gov.au/about/publications/annual_reports/2012/slnsw_annual_report_2011-12_collection_additions.pdf
* Material in this category is
available for loan/use to
Public Libraries or registered
borrowers

10. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation
Introducing Collection Services
Collection as an asset
– Collection valued at
$2,142,000,000 (2010)
– Budget expenditure
$5,800,000+ (2011-2012)
– CATALOGUE is the asset
register
– Material is DEPRECIATED
Photo: http://collegeconcourse.com/
Viewed 31 January 2013 1:09 pm

11. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation
Introducing Collection Services
Published material
– NSW GOVERNMENT
material *
– NSW LEGAL DEPOSIT
material *
– Create and edit records on
LIBRARIES AUSTRALIA *
– METADATA quality
framework
– TRAINING in Libraries
Australia and RDA
Photo: http://ephemeraextremus.blogspot.com.au/2009/10/difference-between-aacr-loc-ddc-frbr.html
Viewed 31 January 2013 1:36 pm
* Records are
available for Public
Libraries use

12. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation
Introducing Collection Services
Original Material
– ACMS – Archival
Collection Management
System
– Interlinking records in a
HIERARCHY
– Uses RAD not RDA
–
Pictures, Manuscripts, Maps,
Photographs, Realia
Photo: http://acms.sl.nsw.gov.au/item/itemdetailpaged.aspx?itemid=446830
Viewed 4 February 2013 4:45 pm

13. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation
Introducing Collection Services
eRecords Project
– ~95% of SL printed
materials now have electronic
records
– ~75% maps and
manuscripts materials now
have electronic records
– 1,100,000+ Records
CREATED since the start of
the project
– 2012 target EXCEEDED by
110%
Photo: http://blog.sl.nsw.gov.au/erecords/index.cfm/2011/11/25/the-riches-within
Viewed 31 January 2013 5:01 pm

14. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Macquarie St Storage
– 85 Linear km ONSITE
capacity
– Current space will be full by
2016
Moorebank Repository
– 60 linear km CAPACITY
– 32+ linear km now USED
Digital Storage
– 100 TERABYTES of
storage to support the
Library’s digital collecting
– 1 terabyte can hold about
100,000 copies of the
ENCYCLOPEDIA
BRITANNICA
– 10 terabytes can hold the
entire collection of the
LIBRARY OF CONGRESS
Photo: http://www.barcodelabels.com.au/
Viewed 1 February 2013 9:23 amPhoto:
http://acms.sl.nsw.gov.au/item/itemDetail
Paged.aspx?itemID=31350
Sam Hood
Library Confusion 23 December 1952
Viewed 1 February 2013 9:23 am
Data from: http://www.whatsabyte.com/
Viewed 6 February 2013 10:36 am

15. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Digital Excellence Project
Digitising Our Collections
– $22,400,000 funding over
the next FOUR YEARS then
subsequent funding
– 12,000,000 images or page
views over the next DECADE
– In-demand, fragile and
valuable items digitised
FIRST
Manuscripts – 150,000+ key
historical documents
Photographs, negatives –
500,000+ images
Newspapers - 6,000,000+
pages
Maps – 40,000+ including
subdivision plans
Books, posters ephemera –
including 40,000+ David
Scott Mitchell collection
items
Artworks, portraits, landscape
s – 100,000+ works
Oral history – 10,000+ hours
Photo: http://www.nsla.org.au/newsletters/enews-issue-8-december-2011
Viewed 1 February 2013 2:55 pm
Photo: http://www.powerhousemuseum.com/openhouse/2012/07/mgnsw-digitising-collections-workshop-2/
Viewed 1 February 2013 2:55 pm

16. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Digital Excellence Project
DSM
– 4,500 DAVID SCOTT
MICHELL books to be
digitised in the pilot project in
2013
– Books will be available to
DOWNLOAD and borrow
Digital Excellence Project
WWI Diaries
– 900 WWI DIARIES to be
digitised in the pilot project in
2013
– Diaries and TRANSCRIPTS
will be available to download
Digital Excellence Project
Newspapers
– 59 NSW newspaper titles
accessible via TROVE
– 1,500,000+ pages scheduled
for digitisation this year

17. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Collection Policies
– Collection Development
Policy
– Collection Acquisitions
Policy
– Collection Donations Policy
– Collection Retention and
Withdrawal Policy
Collection Management
– Collection Records
Metadata Framework
– Collection Stock take Policy
– Collection Storage Master
Plan
– Collection Valuation
Framework
– Collection Depreciation
Policy
Projects
– State Library Collection
Management Review
– NSLA Collaborative
Collections
– NSLA Digital Collecting
– ANPLAN
– Digital Excellence Project
– eRecords Project

18. Jerelynn Brown
Manager, Collection Services
Susanne Moir
Coordinator, Bibliographic Access
Alexander Sussman
Coordinator, Collection Development & Acquisitions
Introducing……