The document discusses the importance of maintaining accurate and organized classroom records. It outlines different types of records teachers should keep, such as checklists, anecdotal notes, class record charts, subject portfolios, writing portfolios, and assessment folders. The document provides tips for establishing an effective classroom records system, including color-coding materials, storing items in binders and boxes, assigning student numbers, using online gradebooks, and creating seating charts. Well-organized classroom records help teachers understand their students, provide suitable learning activities, and develop periodic reports.

1. MAINTAINING CLASSROOM
RECORDS
Presented To
Mam Hina
Munir

2. RECORDS
Document that
memorializes and provides
objective evidence of activities
performed, events occurred,
results achieved, or statements
made. Records include accounts,
agreements, books, drawings,
letters, magnetic/optical disks,
memos, micrographics, etc.

3. RECORDS KEEPING
SYSTEM
Record-keeping refers to keeping, filing, categorizing and
maintaining information.
There are two types of records.
 Manual record keeping systems:
Manual record keeping systems consist of paper based
journals for each financial year.
Electronic record keeping systems:
An Electronic Document and Records Management System
(EDRM) is a computer program (or set of programs) used to
track and store records.

4. TYPES OF RECORDS
CHECKLIST
Checklists are an easy way to
record scores, behavior,
effort, and participation—all
of which are part of the
feedback provided on report
cards and/or progress
reports.
Considerations
• Create specific checklists
to reflect what you are looking
for (for example, the material
each individual student is
learning or how individual
ANECDOTAL
NOTESAnecdotal notes are helpful for
fleshing out the quantitative
information recorded in your
grade book or grading program.
Considerations
• Use Post-it Notes for
anecdotal notes (always include
the date), and place them inside
the appropriate subject portfolio
for the student.
• Anecdotal notes can be
accessed easily for conferencing
with parents.

5. CLASS RECORD CHARTS
SUBJECT PORTFOLIOWhen displayed in the classroom,
class record charts track
information for all of your
students. They can provide
motivation for your students to
complete or master the
instructional material.
Class record charts can be used to
track many different activities,
including the following:
Completed homework
Completion of assignments
and/or mastery
For subject areas such as math,
social studies, science, and art,
file folders can be set up to
create student portfolios.
Establish guidelines for the
subject area portfolios, such as
the following:
Each portfolio must have three
examples of the student’s work.
Use these portfolios to support
grade book or grading program
records.

6. WRITING PORTFOLIO
ASSESSMENT FOLDERS
Writing portfolios house a
collection of students’
writings.
Establish guidelines for
writing portfolios, such as
the following:
Each writing portfolio must
have at least three examples
of the student’s work.
Students select which
graded assignments to place
in their writing portfolios.
Assessment folders house a
collection of assessments that
monitor students' progress.
Keep all formal assessments in
the students' assessment
folders.
Record assessment scores on
the cover of each folder for easy
access.
Use assessment folders in
conferences and during a
referral process.
Maintain these folders

7. THE ESTABLISHMENT OF
CLASSROOM RECORDSA well-organized classroom that can practically run itself is easy
to achieve. Every teacher gets buried in paperwork from time to
time. But there are painless ways to reduce clutter and confusion.
Here are a few tips:
Colors code everything: Use the same color for all materials for each
subject or unit. If you can, color code assignments and handouts by using
colored copy paper.
Put everything in binders: Place your teacher resource books in three-
ring binders using plastic sleeves.
Store items in boxes: Use plastic tubs or cardboard file boxes to store
holiday projects, art projects, special books, and supplies.
Assign numbers to students: Assign the same number to each student
that you used in your grade book.

8. THE ESTABLISHMENT OF
CLASSROOM RECORDSUse an online grade book: Online grade books allow you to automatically
give out online assignments and record grades.
Make labels with each student's name: Have your students write their
names and numbers on labels, which you can peel off and use for all folders,
notebooks, and other materials that need student identification, including
forms.
Be prepared for new students: Have packets of information for new
students prepared ahead of time so that when a new student enters your class
in the middle of a lesson, you're ready.
Create a seating chart: As soon as your class list is final, create a seating
chart from your perspective at the front of the class. This should help you learn
students' names and help keep some order in the classroom.
Create an assignment basket or tray. Use a basket or tray for students
to turn in assignments. You can have a different basket or tray for each class or
subject. Then train your students to turn in assignments in these places.

9. MAINTAINING
CLASSROOM
RECORDS
Accuracy
Completeness
Utility
Comprehensiveness
Easy Maintenance
Systematic Maintenance
Availability

10. ADVANTAGES OF CLASS RECORDS DISADVANTAGES OF
RECORDS
Need good management
skills of teachers all teachers
do not have such abilities.
Require space to store
properly, if the space is less
than it is difficult to store the
records.
Need time and more effort to
maintain records so the
shortage of time will be a
hurdle.
Records Help Teachers
To know pupils when the school year
begins.
To determine what work a pupil is
capable of doing.
To provide learning activities suitable
to each pupil.
To formulate a basis for the intelligent
guidance of pupils.
To make possible the development of
unusual capacities or exceptional
talents.
To identify and make proper provisions
for the mentally slow students.
To make periodic reports correctly and
in time.