Take a look at the 2014 brochure for MainManager. Cloud based, securely hosted award winning CAFM software. Solutions available for large or small budgets.

1. We empower facility managers
MainManager

2. 2
Time
registration
Performance
reports
Work order
administration
Budget planning
and cost control
Asset
management
Energy
management
Inspections
Helpdesk
Contract
management
Space
management
“At the end of the day, a sound methodology is not
enough - you need the tools and systems to implement
plans in the most efficient and cost effective way “
Dr Brian Atkin,
researcher on facility management

3. 3
AA Manage electronic reporting processes for incidents, complaints and
work orders
AA Implement budgeting and cost monitoring
AA Create Key Performance Indicators (KPI)
AA Manage annual contracts for internal and external services
AA Manage building fabric maintenance
AA Monitor and manage energy consumption while minimizing your
environmental footprint
AA Create annual statutory, mandatory and planned preventative
maintenance (PPM) schedules
MainManager is a comprehensive Computer Aided Facilities Management
system (CAFM) and is used in more than 30,000 buildings across Europe.
We offer flexible, efficient and user-friendly solutions, tailor made to fit the
need of the property manager.
For more than 20 years we have been focusing on the optimisation of
operations and maintenance. The solution has since been refined and
developed in close cooperation with our customers and is now in use with
some of the leading Facilities Management organisations in Europe.
The use of MainManager has been shown to yield 10 to 30 percent reductions
in operational costs. This cost reduction is achieved by improving the
efficiency of working practices, methods and processes.
MainManager gives you the tools to:
AA Manage projects and service contracts centrally
AA Breakdown costs between departments to improve cost awareness
across the organisation
AA Create an annual budget plan for your portfolio
AA Build and refine your annual budget plan using condition surveys or
audits
AA Make work more efficient through resource and budget prioritization
AA Issue work orders for all projects, enabling comprehensive cost
monitoring
AA Generate performance benchmarks for each support service
AA Improve internal task handling using electronic work methods and
reducing paper use
Introduction

4. 4
MainManager - the learning process

5. 5
The creation and execution of annual budget plans is central to all
companies and public institutions.
MainManager‘s Maintenance module makes it possible to:
AA Manage maintenance plans
AA Issue work orders
AA Allocate manpower
AA View the budget allocated and its status
AA Evaluate the expenses and condition of a property in previous years
It is standard practice to examine the property‘s history before the plans
can be created. The following aspects need to be taken into account and
viewed, for each respective property:
AA Tasks
AA Work orders
AA Incidents
AA Building inspection results
AA Cost estimations
AA Actual cost
This gives the user an overview of each property´s history and condition
and provides all the information needed to start creating the plans.
Once the plan has been approved the amount of funding allocated to each
property is established. This amount can then be divided between tasks
and work orders on the given property.
Preventative Maintenance
A budget is created on a yearly basis and can be divided into months,
giving the user a good overview of expected outlay. MainManager makes
it possible to monitor the cost figures for work orders, tasks, buildings,
floors, rooms, sites, site groups and the overall plan so that expenses do
not exceed the budget.
All previous jobs and expenses are easily viewable, facilitating cost
estimates for new jobs. Work orders are issued for tasks and their cost
is estimated (allocated funds). The project manager can at all times view
the funds allocated and remaining funds without waiting for cost to be
registered by accounts. All figures for actual costs can be obtained from
accounts as required.
As cost is collected from building parts, benchmarking data is gradually
created for the operating and maintenance costs, which in turn can be
used for the future planning and assessment of operating costs for new and
existing buildings. The summary in Task handling shows estimated costs
for the property in question, the property group and the overall plan, giving
a good overview of the status of the plan, allocated funds and actual costs.
Cost control

6. 6
More and more institutions and companies have been setting up helpdesks to collect
incidents (suggestions, requests and complaints) from their internal and external
customers.
Both private companies and public institutions need to have access to all incidents and work
orders created by building staff, building supervisors or the general public. MainManager
makes this possible by allowing incidents to be registered directly into MainManager
through:
AA a browser,
AA an app or
AA E-mail, or
AA from a building management system or
AA an energy monitoring/measurement system
MainManager also makes it easy to manage or create work orders from these incidents
and assign them to in-house technicians or external service providers.
Helpdesk
Space management
Space Management is a set of processes which include information, statistics and re-
ports on building geometry and open areas.
Because physical space in buildings is costly, it is important to control the usage of all
areas as effectively as possible. In MainManager it is possible to:
AA Manage space utilization
AA Allocate space
AA Record key information related to usage
AA Get an overview of the usage
AA Monitor leased areas and lessees
AA Get an overview and keep track of unused spaces
AA Calculate rents
AA Manage measurements
AA Import and manage interactive drawings of a property

7. Asset management
7
MainManager has an extensive and flexible system for asset registration
and asset management, giving the user the possibility of registering a
variety of assets.
AA Sites
AA Buildings or parts of buildings
AA Floors
AA Rooms
AA Open areas
AA Streets
AA Technical systems
Technical systems or parts of them can be connected to buildings,
floors, rooms, open areas and streets manually or by importing them to
MainManager as interactive drawings or BIM models.
Many types of information on the assets need to be available during daily
operation. This information is connected to the relevant assets within
MainManager so that the user can easily access it. This includes information
such as:
AA Work orders
AA Plans
AA Documents (pictures, technical drawings, documents)
AA Incidents
AA Inspection history
AA Cost
AA Contracts
AA System quantities
AA Risk assessments
AA Etc
When managing multiple properties spread over large estates or geographic
regions it is vital to have access to correct information as quickly as possible.
For this reason, MainManager has always emphasized rapid access to
information, requiring as few mouse clicks as possible.

8. 8
For a company to perform well it is imperative to set measurable goals at
each level within the company.
In MainManager the input data can be converted into KPI reports, making
it possible to view developments and trends in real time, through graphs
and lists, providing a snapshot of the current performance.
MainManager is also an excellent management tool when used in
conjunction with a balanced scorecard approach.
MainManager provides analytical monitoring results for:
AA Departments
AA Employees
AA Service providers
AA Equipment
AA Systems
MainManager‘s energy module is a portfolio-level Energy Management
System (EnMS). It enables you to manage and monitor your portfolio‘s
energy efficiency and consumption efficiently, helping to minimise both
your costs and environmental footprint.
MainManager provides you with advanced monitoring and analytical
features, such as:
AA Portfolio energy usage comparison (kWh/m2
)
AA Multiyear consumption development
AA Consumption profiles (hour, day, week, month, year)
AA Degree-day correction
AA Submetering
AA Energy zones
AA Reference profiles
AA Energy temperature charts (ET charts)
AA CO2
, SO2
and NOX
footprints
These features help you detect excess consumption and identify energy
performance improvement opportunities. Meter readings can either be
imported automatically from an available data source or entered manually
via a browser or smart phone.
If your company is implementing the ISO50001 Energy Management
Standard, MainManager will provide strong support for your reporting
needs.
Energy Benchmarking

9. 9
Contract management is used to manage all service contracts of a given
property
In MainManager it is possible to:
AA Manage service contracts
AA Connect contracts to systems and operating plans
AA Manage visits
AA Report service partner’s checklists
AA View contract status
Documents
Contracts
In MainManager drawings, photographs and documents are all
categorized as Documents.
In MainManager´s Document Control users can:
AA Connect documents to objects
AA Keep track of different document versions (Version Control)
AA Store and sort documents using a two-step classification
AA Manage access to documents through site groups
AA and more

10. 10
Additional modules in MainManager
Project Management
MainManager‘s project management module
was developed in close cooperation with
customers with extensive experience in
property management and is based on proven
project management diciplines.
Questionnaires
It is possible to link questionnaires to work
orders and deviations. They can then be
sent to different parties in order to gather
information on a specific topic. They can
for example be used to measure customer
satisfaction or to find out why a particular
malfunction has occurred.Process Portals
Some processes contain portals with informa-
tion on specific topics, such as:
AA Fire prevention
AA Universal Access (DDA)
AA Health & safety
AA Environment
AA Historic importance
These portals allow specialist property
inspectors to monitor and plan the operation
and maintenance in relation to each of
these aspects in a stand-alone environment.
Information from portals is also available
through the MainManager interface. It is
possible to carry out a risk analysis for each of
these categories, which can then be taken into
account in the planning phase.
BIM Integration
When a BIM model is ready it‘s data can be
imported into MainManager. When the data
has been imported a 3D representation of the
BIM model is visible within the MainManager
application.
Interactive drawings
MainManager makes it possible to register and
locate information through GIS (Geographic
information system) maps and CAD drawings.
Lifecycle Modeling
The LCC model is based on defined condi-
tion levels and priorities. When they are met,
MainManager can calculate the expected cost
for maintenance of a given object.
If financial resources have been allocated to
the maintenance of an object, MainManager
can calculate whether the predefined goals for
condition levels can be met or not.
City Direct
MainManager uses the latest technology to
provide cities and local authorities
with the opportunity to promote
local democracy, engage citizens
and give the public a voice in local
decisions.

11. 11
Today´s users expect to be able to work on different equipment. They
may want to perform a task on the go: create work orders on their
phones, view their tasks through their laptops, take a picture of the
property and attach it directly to a file or task, etc.
MainManager mobility:
AA MainManager is web-based
AA Accessable everywhere – on smartphones, tablets and pc computers –
with an internet connection and offline through apps
AA Information available on the go
AA Apps available a wide range of devices
MainManager promotes mobility to improve ways of working. With mobility,
technicians can receive their work orders in the field, spend more time
working, reduce unrequired transit time and process work orders on the
devices which reduces paper usage, printer consumables etc.
Our mobile technology lets technicians view more relevant data. As a result
of this increased access, technicians are better prepared to service assets
when they require maintenance, repair or inspections.
Technical information A solution that fits in the palm of your hand
MainManager was developed with the latest .NET technology from
Microsoft and runs on Microsoft SQL Server.
As the software is web based, it is accessible anywhere and anytime – via
smartphones, tablets or PC‘s.
MainManager is compatible with:
AA Chrome
AA IE9+
AA Safari
AA Firefox
The MainManager mobile app is available for:
AA IOS
AA Android
This versatility allows the user to use their preferred browser and devices
to perform tasks in MainManager.
MainManager can be integrated with numerous types of systems,
including:
AA ERP systems
AA Property systems
AA Filing systems
AA Geographic systems
AA BIM systems
AA User Access systems
It is worth noting that many of MainManager‘s processes have built in drag
and drop features, making the maintenance and registration procedures
both simpler and faster.

12. www.mainmanager.co.uk
First Floor, Hornbeam House, Hornbeam Business Park, Harrogate,
North Yorkshire, HG2 8QT, United Kingdom
www.fm180.com
info@fm180.com
(+44) 0330 6600 180
Simon Blayney Steve Owen
Senior FM Consultant
steve.owen@fm180.com
Managing Director
sb@fm180.com